Faculty Resources
Goodbody Hall (GB)
US AND CAMPUS MAIL SERVICE:
Campus Mail Servicedelivers and picks up from one location in Goodbody Hall, GB112, at
approximately 9:30am and again at 1:30pm each weekday. Departments
assign one staff person to drop off and pick up mail for the unit. The
use of Campus Mail envelopes is encouraged. Outgoing US Mail picked up
by Campus Mail Service for postage metering must have an account number
or corresponding bar code attached to each banded bundle or written on
each envelope. Campus Mail can provide bar codes to attach to bundled
mail for frequently used account numbers. Your department can arrange
Campus Mail pick up of large mailings (more than two mail trays/tubs)
directly from your office.
US Mail is delivered to Goodbody Hall and sorted in early afternoon by one unit for
designated GB department staff to pick up for distribution to faculty
mailboxes. US mail is not delivered during winter break if department
offices are closed.
Do not use campus addresses for personal mail or personal package delivery .
Campus Mail and US Mail sent to campus addresses is limited to bona fide
University business. Mail received at the central Campus Mail Service
which violates this policy will be intercepted and returned to the
sender. If a return address cannot be determined, the mail will be held
at Mail Service in a dead letter file.
Campus policy prohibits sending checks or cash through Campus Mail. Sealed
courier pouches are utilized. Your designated department contact must
submit an on-line pick up request by 4:00pm the day before courier pickup.
SMOKING POLICY:
All buildings and
vehicles, regardless of location, which are owned or leased by the
University are entirely smoke-free. Smoking is also prohibited within 30
feet of building entrances, exits, partially or fully enclosed walkways,
open windows, and ventilation systems. The smoke-free policy applies to
all indoor air space including individual faculty, staff, student, or
administrative offices, classrooms, hallways, restrooms, etc. The only
exceptions are designated IMU hotel rooms and designated individual
housing rooms or apartments. This policy is incorporated into the
faculty and staff personnel policies and the student code of ethics.
TELEPHONES:
Instructions for
making campus and other calls can be found in the campus telephone
directory. Only appropriate University business-related long distance
calls are permitted on IU accounts and the SUVON network. To make a
personal long distance call, use a prepaid calling card or
non-university billing card.
The University
incurs fees for long distance calls and also pays for SUVON service so
long distance calls must be limited to University business. Fiscal
officers monitor telephone bills for reasonableness and appropriateness.
Any personal calls must be reimbursed by a check made payable to Indiana
University. Personal SUVON calls should be reimbursed at the rate of 10
cents per minute. This reimbursement procedure should be a one time
resolution for inappropriate calls, not as a substitute for a personal
pre-paid long distance telephone card.
MISUSE OF UNIVERSITY FUNDS:
Department fiscal
officers enforce IU Policies I-30 and I-330 which deal with fiscal
misconduct and inappropriate use of University funds. IU policy
prohibits personal use of IU printers, photocopy machines, long distance
service and office supplies. All items purchased with IU funds,
including faculty research funds, are to be used only for university
purposes. This includes printer ink and paper.
BUILDING SECURITY:
Goodbody Hall is open 6:00AM-10:00PM. The locking schedule is modified
during holidays. Those who work other hours or during holidays will need
a building key for entry. Contact your department.
To reduce security risk, when you leave your office make sure the door is
locked. Windows should be closed when you leave rooms on the basement
and first floors.
EMERGENCIES:
Familiarize yourself with the Emergency Action Plan for Goodbody Hall,
available at
www.indiana.edu/~riskmgmt/EAP/BL109.pdf. The plan
includes instructions on how to protect yourself in the event of an
emergency. The Goodbody Emergency Control Committee provides a floor
warden and assistant warden for each GB floor. If you have mobility
impairment notify your department so you can be included in the
emergency action plan.
Goodbody Hall fire alarms do not summon authorities. We must call 9-911
to report the alarm .
If you pull an alarm or witness the action, try to notify a member of
the Goodbody Emergency Control Committee (or shout in the central
stairway). If an alarm is not immediately confirmed as false we call
9-911 and evacuate the building while we investigate.
Indiana law prohibits open doors in fire exits. Do not block open doors
in Goodbody stairwells or building entries.
OFFICIAL NOTICES:
The new Federal and State wage and labor law poster is too large to fit on
the Official Notices board in the first floor lobby. It is posted on the
wall outside room Goodbody 107.
COMPUTERS:
College of Arts and Sciences faculty, staff, and others with networked
computers are asked to LOG OFF when leaving their computers but to leave
the power ON .
This enables overnight virus patch installation. It’s recommended that
you shut down once a week, then restart and log off.
CLEANING & TRASH PICK UP SCHEDULE:
- Classrooms, public areas and bathrooms – daily (Sunday through Thursday nights)
- First Floor and Basement offices – Wednesday nights
- Second Floor offices -- Tuesday nights
- Third Floor offices – Monday nights
Food scraps should be placed in a hallway or bathroom trash can to avoid
attracting insects and rodents to your office.
There are recycling containers in several GB locations. If you have small
recycling collection containers in your office you must empty them
yourself into the larger hall containers.
TO REQUEST CLEANING OR SERVICE:
Send an e-mail message to your Goodbody department representative who will
notify the Building Services Division night cleaning supervisor for
floor care, carpet care, window cleaning, dusting, restroom detailing,
insects, etc. Clearly describe the service needed, the room or location.
Expect the work to be done on the regularly scheduled service day (the
day your office trash is emptied). If there is a deadline, state it and
allow as much time as possible for the cleaning staff to work it into
their schedule. It may be necessary for you to prepare the area (remove
personal items, piles of files, etc.) so cleaning staff can get to the
carpet or windowsill to do the requested work.
When something needs immediate attention , call the BSD office
(855-3121) and they will radio the daytime staff person who covers
several buildings in our area. This applies only to emergencies such as
flooded areas, spills that need cleaned up, empty soap or paper
dispensers, and vital light bulbs that need changed. Non-emergency items
such as floor care, carpet cleaning, dusting, restroom detailing, etc.,
should be requested by e-mail through your department.
Mouse,
roach and other insect problems will be addressed by pest control staff
but should be reported by e-mail to your department representative who
will route the request through BSD. If the problem needs to be handled
immediately, call the BSD office (855-3121) and they will send someone
to take care of it.
Goodbody Hall Department Representatives for BSD requests are:
CEUS Karen Niggle, kniggle@indiana.edu ;TO REQUEST BUILDING REPAIRS:
EALC Barbara Grinder, bgrinder@indiana.edu;
HPSC Becky Wood, beckyw@indiana.edu ;
IAUNRC Kasia Rydel-Johnston, krydeljo@indiana.edu ;
JSTU Janet Tippin, jctippinjctippin@indiana.edu, or Patsy Ek, pek@indiana.edu;
MONSOC Susie Drost, monsoc@indiana.edu ;
NELC Elaine Wright, edwright@indiana.edu ;
RIFIAS Barbara Gardner, blgardne@indiana.edu .
Building repairs can be directly requested from IU Physical Plant using the on-line Service Request Form available at http://www.indiana.edu/~phyplant/. Fees may be charged. Report emergency repairs to IU Physical Plant (855-8728). Report outdoor light and light timing problems to IU Physical Plant.
Indoor light bulb replacements are considered a cleaning service, not a building repair, so notify your Department Representative. If it presents a safety hazard, call the Building Services emergency number (855-3121).
BUILDING TOO HOT? TOO COLD?: Discuss your discomfort with your Department Representative. She will contact other Goodbody Department Representatives to come to consensus about heating start/stop dates and will then notify the building manager. Due to the wide range of temperatures within the building it is inevitable that some people will be inconvenienced for what we hope are short periods of time each fall and spring. Physical Plant wants to come just once each fall and spring to turn on/off the heat, so bring a sweater or fan for the transition periods.
May 2006
Karen Niggle
Goodbody Bldg Mgr
