In an effort to better serve its employees, the university has teamed with Hotels.com to offer travelers a convenient, cost-effective means of booking hotel reservations. You no longer have to personally incur hotel expenses and request reimbursement after your trip. By using Hotels.com for university business travel, you can charge hotel expenses to an IU departmental account using a trip number for in-state travel, department code and request number for out-of-state travel or a Disbursement Voucher number for non-employee travel. Click on the following link for a detailed list of instructions:

How to use Hotels.com

Charges for the prepaid hotel expense will appear under the prepaid by IU section on the check stub as well as on the out-of-state reimbursement request form.

Please note: If personal time is involved during your business travel, you will need to charge your hotel expense to a personal credit card and submit receipts to be reimbursed after your trip. You will not be able to charge your hotel using the IU hotel card through Hotels.com.

If reservations must be canceled, it is the responsibility of the traveler and the fiscal officer to make sure that the cancellation is made in advance so that "no show" charges will not be incurred.