Before your trip (as long as the trip is originating within Indiana):

1. Complete the Enterprise Campus Rental Request.  The following information will be required:
• First & last name of person making the arrangement
• IU Email address of the person making the arrangement
• IU phone number of the person making the arrangement
• First & last name of the traveler
• Traveler’s Network ID or Employee ID
• Traveler’s IU Email address
• Traveler’s Campus Code, i.e. BL for Bloomington campus
• Travelers department name
• Trip start & end date
• Destination
• Account number in which to charge the rental
• Department code & request number (for out of state trips only)
• IU Email address of anyone for whom you want to be notified of the rental
2. The traveler (and arranger if someone is making arrangements on traveler’s behalf) as well as the fiscal officer will receive a confirmation email containing:
• Trip number
• Trip information (dates and destination)
• Link to Enterprise site where arrangements for rental vehicle will be made
3. Complete arrangements for rental vehicle via Enterprise link
4. Print two copies of the Enterprise confirmation email; one of your records and one to attach to the instate reimbursement request form.

1. If you are claiming reimbursement for expenses incurred while on business travel, you will need to submit an Instate Reimbursement Form.
2. On the reimbursement request form:
• Write the trip number (supplied on the Enterprise Campus Rental request email) in the upper right-hand corner.
• Write the expenses being claimed
• Fill out account information
• Have the traveler and the fiscal officer(s) sign the reimbursement request form.
• Attach applicable receipts
• Attach Enterprise Campus Rental confirmation email
3. Make copies of documents and mail via campus mail to Travel Management Services, Poplars RM 120, BL campus.