All travel paid for by University administered funds must be done in compliance with University travel regulations. These regulations apply to federal research grants/contracts, (when grant regulations are more liberal than University regulations, the latter will be applied) auxiliary operations, general funds, restricted funds and any funds administered through an IU account. At the discretion of the department account manager more stringent guidelines may be applied.

As a state-funded institution Indiana University's travel regulations follow policies established by the Indiana State Legislature and the State Budget Agency. Persons traveling on IU business, those responsible for preparing travel documents, department heads, and account managers are all responsible for remaining current on IU's travel regulations and procedures.

The basic rationale underlying all University travel regulations is to incur the lowest practical travel expense while completing the travel process in an efficient and timely manner. When evaluating the most cost effective means of travel the individuals' schedule and time constraints must be taken into account. However, certain restrictions are required by State Travel Regulations, e.g., IU cannot reimburse for First Class or Business Class travel. Persons traveling on official University business represent IU and have the duty to exercise care to avoid impropriety. University administered funds should never be used for personal gain.

If a circumstance arises that is not addressed on this web site consult with Travel Management Services for guidance before taking any action. Travel Management personnel are here to provide legitimate options and facilitate the travel procurement and reimbursement process.