| VOLUME: I |
POLICIES RELATED TO ACCOUNTING ADMINISTRATION |
| SUBJECT: |
Signature Requirements on Transactions where Fiscal Officer has Divisional Responsibility and is the Project Director |
| SOURCE: |
Financial Management Services |
| DATE ISSUED: |
June 1992 |
| POLICY NO.: |
I - 20 |
| RATIONALE: |
The provision of appropriate controls when the fiscal officer for a contract and grant account has divisional responsibility and is named the principal investigator for the project. |
| POLICY: |
When the fiscal officer for a contract and grant account has divisional responsibility and serves as the project director, all financial transactions must be approved and signed by the account supervisor, in addition to the fiscal officer. |
| DEFINITIONS: |
Divisional responsibility is defined as responsibility for all of the fiscal affairs and management of a unit (department, school, campus). |
| PROCEDURE REFERENCE: |
Both signatures of the fiscal officer and account supervisor will be required on the processing of financial transactions that include travel reimbursement, payroll, and disbursements (including reimbursements). |
| CROSS REFERENCE: |
See Accounting Administration Policy I-1, Role of Fiscal Officer, Account Manager and Account Supervisor. |
| RESPONSIBLE ORGANIZATION: |
Financial Management Services. |
