IU PROPOSAL SUBMISSION AND AWARD MANAGEMENT
- Proposal review policy
All external and internal proposals for sponsored projects must be reviewed by the Office of Research Administration (ORA). Some (but not all) fellowships are excluded. Contact the Anthropology Grant Administrator before applying to any program.
The internal deadline to submit all documents except the project description and bibliography to the Grant Administrator is always 4pm two weeks before the agency deadline. Contact the Grant Administrator well in advance of the internal deadline for help developing a budget, completing the cover sheet, registering for FastLane, assistance with subcontracts, and other administrative matters.
All external and internal proposals must be routed for internal approvals. The Grant Administrator creates a Kuali Coeus (KC) electronic document specific to each proposal, which is emailed through a hierarchical network of approvers / delegates:
- PI and co-PIs
- Chair of the Anthropology Department
- Dean / Chair / Director of co-PIs, if outside Anthropology
- Dean of the College of Arts and Sciences
No proposal should be submitted in advance of release from ORA. Who submits depends on the sponsoring agency. For instance, ORA submits NSF proposals; the PI submits Wenner-Gren proposals; an Academy member must submit proposals to the Indiana Academy of Science, etc.
- Award notification
Congratulations! You got the grant! Immediately report all award notices to the Grant Administrator. Notifications may be mailed or emailed directly to the PI, and ORA must have a copy to set up an account. Be sure to schedule an appointment with the Grant Administrator at the time of the award notice to discuss billing and administration of your new account.
- Award management
You can monitor your award account via MyRA. Access MyRA as follows:
- Go to the ORA home page, http://www.researchadmin.iu.edu/
- Page down to Systems Toolbox. Click on the MyRA tab.
- Click on Access MyRA.
- Complete the Central Authentication Service sign-in information.
You should then be directed to your MyRA profile.Please discuss your travel and purchasing needs with the Grant Administrator. If you need a travel advance, be sure to apply at least one month before your expected departure date.
- Award expiration
You will be notified via email approximately eight to twelve weeks before the end of the award period. Funds not expended by the expiration date must be returned to the agency.
Questions? Contact your grant administrator at firstname.lastname@example.org