Preamble

"To provide all undergraduate, graduate, and doctoral students, regardless of academic degree, with the essential career development mind-set and hands-on experience vital to obtain professional entertainment networking connections, internships, and job opportunities within both the creative and business ends of the entertainment industry."

Article I - Name

The Business Careers in Entertainment Club TM (BCEC).

Article II - Membership

BCEC has no size limitation on the number of members. To become a member of the club, the person must be an undergraduate student on the Indiana University Bloomington Campus, and be enthusiastic towards finding careers in business end of the entertainment industry. BCEC encourages entrance of any student of any racial and religious background.

To maintain membership in BCEC, a student must join at least one of the eight committees, and pay a bi-annual fee of $25 towards club purposes. Also, a member must attend at least 50% of committee meetings in a semester in order to be considered active members.

After one semester of less than 50% committee meeting attendance, members will be warned and allowed a probationary semester to maintain membership. After a second semester of inactivity, members will be notified of their dismissal from the club and their website username will b eeliminated from the database.

Prospective members may attend one of each committee meeting before paying membership.

Article III - Officer Duties and Terms

President (2 semesters starting in the fall):

  • Responsible for overseeing the duties of club executives.
  • Responsible for representing the club to all external sources as a spokesperson.
  • Responsible for preparing meeting executive and mass meeting agendas.
  • Responsible for running mass and executive meetings.

Executive Vice President (2 semesters starting in the fall):

  • Responsible for overseeing and representing the president when he or she is unavailable.
  • Responsible for assisting the president in preparing meeting agendas.
  • Responsible for assisting the president in running mass and executive meetings.
  • Responsible for representing the executives and their views to the president for consideration in agenda setting and proposal writing.
  • Responsible for taking and distributing minutes for the executive meetings.

Vice President of Finance (2 semesters starting in the fall):

  • Responsible for overseeing, with the President, the formation of yearly, monthly and weekly budgets.
  • Responsible for handling the organization's monetary accounts.
  • Responsible for financial information regarding the feasibility of projects.
  • Responsible for collecting yearly dues from club members.
  • Responsible for work with the Vice President of Fundraising to coordinate fundraising campaigns and identify a need for $X amount of money.
  • Responsible for being able to answer any question and continually update the organization concerning its financial accounts and financial status.
  • Responsible for whenever money is involved.

Vice President of Fundraising (2 semesters starting in the fall):

  • Responsible for the club's SAO (Student Activities Office) account. Requesting money from SAO.
  • Responsible for requesting money from IUSA (Indiana University Student Association).
  • Responsible for organizing fundraising events such as car washes, dances, pizza sales, etc…
  • Coordinates with Vice President of Finance on all topics dealing with club funds.

Vice President of Membership (2 semesters starting in the fall):

  • Responsible for keeping track of executive attendance at executive meetings.
  • Responsible for keeping track of all club members' attendance at meetings.
  • Responsible for informing members of their lack of commitment, etc…
  • Responsible for screening potential members and helps them become acquainted with club activities and policies.
  • Responsible for handling induction of new members, such as passing out contact lists, constitution copies, Internet passwords, etc…
  • Responsible for organizing and assigning the members to committees upon consent of committee directors.
  • Responsible for serving as mediator in any membership problems that arise.
  • Responsible for organizing weekly meetings as of spring semester 2002.
  • Responsible for organizing and running the elections for the executive positions

Vice President of Publicity (2 semesters starting in the fall):

  • Responsible for media relations, such as contacting media and acting as representative to the press
  • Responsible for overseeing campus publicity for club events, such as mass meetings, social activities, community service activities,and club events.
  • Responsible for writing the section of the website encouraging membership and updating/advertising club activities.
  • Responsible for writing updates for executive relations--that is, sends updates to alumni board.

Vice President of Community Service (2 semesters starting in the fall):

  • Responsible for representing club to volunteer program administrators.
  • Responsible for managing/helping develop incentives for service involvement.
  • Responsible for being in charge of setting up and running any service activities for the club.

Vice President of History (2 semesters starting in the fall):

  • Responsible for photography of club events.
  • Responsible for helping to organize the club archives in collaboration with the President and Vice President.
  • Responsible for compiling all newspaper articles and club photos into a scrapbook.

Vice President of Club Events (2 semesters starting in the fall):

  • Responsible for booking rooms for executive meetings, committee meetings, mass meetings, and guest speakers.
  • Responsible for organizing social activities for members and executives.
  • Responsible for having knowledge of all reservation details at his or her disposal concerning club events planned by directors or VPs.
  • Responsible for overall coordination of club field trips and events (both social and promotional).

Directors (2 semesters starting in the fall, and depending on the membership of committee, may have more than one director, pending an executive decision):

  • Responsible for running and managing committee meetings to be relevant and helpful to committee members.
  • Responsible for handling alumni contacts and recruit speakers.
  • Responsible for delegating work to committee members, while taking responsibility for their progress.
  • Responsible for monitoring relations between members and alumni executives to ensure that members represent the club well. (For example, members submitting a list of interview questions to be reviewed by the Committee Director).
  • Responsible for arranging one site visit for field trips per year.
  • Responsible for representing committee members (and their wishes) in executive meetings.
  • Responsible for assisting other directors, VPs, and the President where help is needed.
  • Responsible for arranging for speakers to present at committee, executive, and mass meetings.
  • Responsible for creating a network with alumni and others within their specific industry.
  • Responsible for aiding in finding internship opportunities for members of the committee.
  • Responsible for reporting weekly progress to the executive board.
  • Responsible for helping to recruit and choose members for the club for specific committees.
  • Responsible for reporting what happened at previous committee meetings to the executive council.

List of Directors (Duties and terms described above):

  • Director of Film Committee
  • Director of Gaming Committee (Casinos and Video Games)
  • Director of Music Committee
  • Director of Publishing Committee
  • Director of Radio Committee
  • Director of Sports Committee
  • Director of Television Committee
  • Director of Performing Arts Committee

Webmaster (2 semesters starting in the fall):

  • Responsible for construction and maintenance of the club website.
  • Responsible for helping to organize the club archives in collaboration with the President and Executive Vice President.

Article IV - Executive Election and Voting Procedures

Committee Director Elections

  • To run for committee director, candidates must have one semester of membership in that committee.
  • Committee Directors will be elected only by that committee's members.
  • The Vice President of Membership will run director elections at a predetermined time in the late spring semester.

VP Elections

  • To run for any vice presidency, a candidate must have 2 semesters of membership in the club.
  • The executive council will be responsible for electing the VPs during a predetermined time in the late spring semester.
  • Committee directors will base their votes upon the desires of their committees.
  • Vice President of Membership will be in charge of counting and distributing the executive ballots.

President Election

  • To run for president, a candidate must have 2 semesters of experience in an executive position.
  • The executive council will be responsible for electing the president during a predetermined time in the late spring semester.
  • Vice President of Membership will be in charge of counting and distributing the executive ballots.

Article V - Meetings

Mass Meetings will meet at least twice a semester. Each mass meeting will be open to non-members, so that they can have a chance to view the club and it's members. The mass meetings purpose will be to promote the club to non-members, and inform current members of the club's progress. These meetings will be organized and ran by the president and vice president of the club.

Committee meetings will be held at least twice a month. Every committee meeting is ran by the committee's director(s), with the purpose of making progress in that particular committee's contacts, future events, future trips, and future speakers.

Executive meetings will be held at least twice a month. Every executive meeting is ran by the president, with the purpose of gaining an overall perspective of the club's progress. Executive votes will be decided as follows:

  • The President will run the voting process.
  • Votes will be submitted by the raising of hands.
  • All decisions must be approved by 2/3rds of the executive board.
  • When voting in a situation of several choices, the choices will be first narrowed to two by the 2/3rds majority vote.

Article VI - Amendment

Any Amendment proposal for the Constitution must be in writing and submitted to the President for review. The President will then bring the amendment before the executive council so that the council may vote on whether or not it will become a permanent addition/change to the constitution.