1. Overview
2. Creating a Roster
3. Obtaining Rosters from the Registrar
4. Uploading a Roster
5. Displaying the Roster
6. Changing the Roster
7. Deleting the Roster

1. Overview

Rosters define who has access to a certain course account as a student.

You can create or edit your roster using an editor that produces plain text (ASCII) files.

Rosters are kept on your microcomputer's hard disk or on a floppy and need to be updated after every drop/add. Once you update them you need to upload the file to QuizSite so that the changes take effect on-line.

2. Creating a Roster

A roster file must be a plain text (ASCII) file with each line describing a student and having the following fields:

1. current semester (e.g.,297)
2. campus (e.g.,BL)
3. section or group (e.g.,1462)
4. student ID number (e.g.,306812345)
5. family name (e.g.,Adams)
6. given names (e.g.,John Peter)
7. username (e.g.,JPADAMS)

   This field is mandatory. If this field is empty the record (line) is discarded. This username must be from 2 and 8 characters in length.

8. post office (e.g.,INDIANA.EDU)

Since each line describes a different student, it follows that if we look at any two lines in the roster they should differ in the contents of the username field.

The fields must be separated by commas, and the first four fields should not contain any blank spaces. Here's a (small) sample roster:

297,BL,2051,989910214,ADAMS   ,JOHN PETER,JPADAMS ,INDIANA.EDU
297,BL,2051,989910215,BUTCHER ,AARON D   ,ADBUTCHE,INDIANA.EDU
297,BL,2051,989910216,DAYHOFF ,TINA C    ,TCDAYHOF,INDIANA.EDU
297,BL,2051,989910217,GILLAM  ,WARREN    ,WGILLAM ,INDIANA.EDU
297,IN,2051,989910218,JOBE    ,ELLIE K   ,EKJOBE  ,IUPUI.EDU
297,--,2051,989910220,ROBERTS ,WANDA     ,WROBERTS,HOTMAIL.COM
297,BL,2051,989910219,KNOY    ,ROBERTA R ,RRKNOY  ,INDIANA.EDU

For the examples that follow we will assume that this roster is for a P201 account, owned by an instructor with username frommer. It is important to note that if the campus field does not contain the string -- the student will be expected to log into QuizSite using her/his IU Network ID. If the campus field does contain this string, the student is considered to be a non-IU student and she will need to log in using the following convention:

• for username she will need to use a string that starts with the username of her instructor followed by a dash followed by the username she has been assigned in the roster (e.g., frommer-wroberts), and
• as a password she needs to use the string specified in the student ID field of her line in the roster (e.g., 989910220).

• username: frommer-wroberts
• password: 989910220

The reason for requiring the student username to be prefixed by the username of the instructor is the following: there could be an wroberts at IU, and there could be another non-IU wroberts in another class (say, S100, instructor's username smith). By requiring the student username to be prefixed by the instructor username we guarantee that there won't be any username (and therefore identity) conflicts among the three students:

• IU student with username wroberts will login with username ekjobe and ekjobe's IU network password;
• frommer-wroberts and smith-wroberts will use different prefixes, frommer and smith, respectively, to distinguish between them.

If you write your own roster you should follow the conventions described above.

3. Obtaining Rosters from the Registrar

Electronic rosters can be obtained by e-mail from IUIS or the Office of the Registrar (registrar@indiana.edu). Instructions can be found at http://registrar.indiana.edu/Services/elecrost.html

If you receive your roster by e-mail from IUIS, please take the following steps to check your roster before you upload it to QuizSite:

1. Take a look at each line in the roster. If the username field is empty you need to specify a username for that student or the line will be discarded during the upload. (If you get your roster from IUISADMIN, you should remove the first half of the file, which does not contain usernames.)
   • If you know that that student will get an IU Network ID sooner or later you can wait until the student receives an IU network username and network password. Until then the student will not be able to log in to QuizSite.

   • If you know that your students do not have (and will likely not have) IU Network IDs, use -- in the campus field or contact BEST to discuss possible ways to allow them access to QuizSite.

     If you get your roster from IUISADMIN, the campus field may be already set to BL for all your students by default, even if you're teaching a distance education class, so check if your students have IU network IDs to anticipate and avoid student access problems.

     For non-IU students you assign passwords. The password for a non-IU student is the string of characters that appears in the student ID field of the student's roster entry.

2. If the username field is not empty, the value in the campus field will qualify it as an IU student; otherwise the line will be ignored.

3. Remember that the username is the identity of a student, so once a certain username works for a student, you should leave it unchanged for the rest of the semester.

Note that the usernames listed in the rosters cannot exceed 8 characters. This means that IU students will have usernames of at most 8 characters in length, while for non-IU students the usernames will be at most 17 characters long (a maximum of 8 characters for the instructor's username, one character for the dash, and a maximum of 8 characters for the username of the student as listed in the roster).

Although it is possible for students to connect to QuizSite by using an authentication method other than their network ID, instructors must (with no exception) possess and make use of an IU (IUB or IUPUI) Network ID in order to use QuizSite. Faculty and staff on any IU campus can obtain one of the two accounts. For more information, see the UITS Knowledge Base document How do I get an Indiana University Network ID?

4. Uploading a Roster

Follow these steps to upload a roster file to QuizSite:

1. Get to the Main Menu screen.
2. Under Roster select Upload and click Proceed.
3. Locate your file by clicking Browse or type the pathname into the box.
   (If you don't see a Browse button on your screen your browser may need to be upgraded.)
4. Click Proceed.

5. Displaying the Roster

To see your current roster:

1. From the Main Menu under Roster select Display and click Proceed.

6. Changing the Roster

To edit the roster, just make changes to the roster on your microcomputer and upload it again. The new roster will replace the old one.

Another way to edit the roster is to choose Edit in the Roster column in the QuizSite Main Menu and click Proceed. If you use this feature, it is your responsibility to make sure that you do not accidentally overwrite your changes with an older uploaded roster file.

Note that you will have to change the roster every time a student adds or drops a course. If there are many changes, it may be easier and safer to get the roster from the Registrar again.

If a student drops a course, his or her username will be replaced with WITHDRAWN in the roster you receive from the Registrar. QuizSite will ignore these students, so you do not need to remove these lines from the roster by hand.

7. Deleting the Roster

To delete a roster, simply upload a file containing only a single blank space. Or choose Delete in the Roster column of the QuizSite Main Menu, click Proceed, and click Delete to confirm the deletion. Students will no longer see the course listed when they log in.

You should delete your roster a few weeks after the end of each term.

If you teach the same course in a future term, you can upload a new roster and re-use the same questions and activities (with modified start and end dates).