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Purchasing

The Purchasing Department is responsible for managing the procurement process, contractual agreements and other legal issues associated with buying goods and services on the Bloomington campus.

News

Weekly Open House Lets you Test Office Chairs Before you Buy

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With so many options available, it's hard to choose a chair based on online descriptions alone. The Purchasing Department has a wide variety of task, guest, and conference room seating on display representing all price points.

No appointment is necessary during these posted hours:

  • Tuesdays 1:00 p.m. - 3:00 p.m.
  • Thursdays 9:00 a.m. - 11:00 a.m.

Chair demos are available in the Poplars building, Room 411, 400 E. Seventh Street, Bloomington, IN. Should you have a large group or special needs, please do not hesitate to contact Erin Endris at enendris@indiana.edu or 855-3198 to set up a special appointment.

Purchasing Will House your Documents

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Several years ago, the Bloomington Purchasing Department began the process of electronically archiving all paper documents associated with purchase orders. Purchasing has recently announced that they will extend this service to all departments on the Bloomington Campus.

Listed below are examples of documents that might be added to our archive (always include the PO number or requisition number in the email or on the fax cover sheet):

  • PO Confirmations
  • Contracts
  • Contract renewals
  • Maintenance requests
  • RMAs, damage claims, and shipping documents
  • Material transfer agreements
  • Miscellaneous e-mail communication

If you wish to participate, please send your documents to:

Laurie Sylvester

lsylvest@indiana.edu
(812) 855-7839  fax

400 E. 7th Street
Poplars Building Rm. 416
Bloomington, IN 47405

Please do not send sensitive information (documents containing tax ID numbers, social security numbers, banking information, health information, research participant lists, etc.) via e-mail.

When your documents have been archived, you will receive a confirmation email. At that time, you may properly dispose of the documents in your file.

Going forward, any new documents you receive may be forwarded to Purchasing for archiving. Your department’s participation in this service is voluntary.

To request a copy of an archived file, please contact Laurie Sylvester.

Calendar of Events

Date Time Location Description
January 20th  8- 10 a.m.  Poplars 183 

EPIC - Beyond the Basics. Make your reservation today! Please contact Erin Endris for additional information.

This is a new class for advanced EPIC users that will address the following questions:

  • What do I do with conference/hospitality contracts and payments?
  • How do I handle advertising insertion orders or contracts?
  • The company I am ordering from requires a deposit or payment with order; how do I handle these?
  • How can I most effectively use the note screen in EPIC?
  • What are the reference fields for?
  • What do I do when a vendor is not in the vendor list?

Lessons learned in this class will help you streamline the ordering process for complex situations.

Training for more advanced users is available upon request by contacting Erin Endris at enendris@indiana.edu.

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