• Complete the Request for Design Service.
• Once the form is submitted, it is automatically forwarded to Karin Coopersmith, Assistant Director of Purchasing and Christine Gordy, UAO Interiors.
• Karin and Christine determine the appropriate vendor based on existing building, department standards or specific needs (within a day or two).
• The request for design service is forwarded to the appropriate vendor.
• The vendor contacts the departmental contact within two days to set up a mutually agreeable meeting time.

• The vendor interviews the parties in need of furniture and takes the needed field measurements.
• The vendor sends a brief description of the the project scope to Christine Gordy.
• Christine reviews the scope for appropriateness based on projected budget, etc (within 24 hours).
• The vendor prepares a preliminary drawing.
• The drawing is sent to Christine Gordy for review—does the drawing meet OSHA, fire, electrical and ADA codes?
• If approved, the vendor then reviews the drawing with the departmental contact.
• If the drawing meets your approval, the vendor prepares a quotation.
• If the drawing needs adjustments the vendor will make up to two adjusted drawings at no charge to your department.

PLACING THE ORDER:

• Once the drawings have been approved by the department requesting the design services and the final quotations have been received, the department will need to prepare a requisition.
• Please forward the final quotation to purchasing.
• The department contact , Christine and the vendor will receive a final checklist for this project.
• Be sure to initial and return the checklist as soon as possible as purchasing will NOT complete the purchase order without this document in hand.

• The vendor will contact the department to determine delivery date(s).
• The department is responsible for having the existing furniture and contents moved prior to delivery of new furniture.
• Upon installation, the department is responsible for checking all product for any damage or defects.
• If any damage or defects are noticed by the department indicate the damage on the delivery document and sign for the project.
• These punch list items should be rectified in a reasonable time—2-4 weeks unless a custom item has to be remanufactured.
• Upon completion of the project the department should sign off on the project for payment.

• Do not be afraid to ask the vendor questions about the drawings since they represent the product that will be received.
• The vendor will provide approximate delivery dates for the furniture—these are based on the date the order is in their hands—remember all steps must be followed before the order is sent to the vendor.
• Do not be afraid to ask purchasing questions about the process—we are here to assist in any way possible.
• Remember that once the order has been placed, furniture is NOT returnable. It is imperative that these steps are followed to assure accuracy and prompt service.

Karin Coopersmith, Assistant Director of Purchasing, 812.855.5813

Vacant, Institutional Purchasing Representative, 812.855.3198

For Request for Design Services, please fill out our on-line form Request for Furniture Design Services.

For Request for Markerboards/Corkboards, please fill out our on-line form Request for Markerboard/Corkboard Products

For assistance with your total remodel needs, please contact Christine Gordy at UAO, 812.856.5898