There are many purchases that follow a different path than the routine purchases made by departmental staff.
Listed below are categorized goods and services that have unique procedures and guidelines. If a specific questions is not addressed, then contact the Contract Manager whose commodity best describes your need.
| The Category |
I need.. |
The Solution |
The Procedure |
| Advertising |
..to place an ADVERTISEMENT, what do I do? |
Because advertising is so varied (newspaper, billboards, radio, TV) a procedure has been developed to ensure that ads are placed timely and accurately. |
Advertising Procedure |
| Document/Data Destruction |
..to destroy documents or data, what do I do? |
You are welcome to contact the IU Warehouse or check out the list of approved outside vendors located at… |
View Document Destruction Vendors |
| Furniture |
..CARPETING for my office, what do I do? |
|
Contact Karin Coopersmith, (812) 855-3198 |
| Furniture |
..FURNITURE for my office, what do I do? |
Fill out the Request for Furniture Design Services form, if additional information about this process is needed, click here. |
Request for Furniture Design Services |
| Furniture |
..Markerboards, Corkboards for my office, what do I do? |
Fill out the Request for Markerboard/Corkboard form. |
Request for Markerboard/Corkboard |
| Hard drive |
..to dispose of old computer hard drives, what do I do? |
|
Hard Drive Destruction Procedure |
| Hospitality |
..to have an event CATERED and/or organize a CONFERENCE, what do I do? |
Due to budgetary, legal, and health issues, a 3 step procedure must be followed, |
- Review allowable Hospitality Expenses Policy & obtain Hospitality Request Form.
- If any contract, forward to Purchasing.
- Obtain Environment Healty & Safety approval for on-campus catering if public is invited.
|
| Hospitality |
..a CONTRACT for an EVENT signed , who signs the contract? |
|
Contact Dawn Bodle (812.856.6715) |
| Moving/Relocation |
..to make arrangements for relocating a newly hired faculty or staff member to Bloomington. |
Complete the Moving Request for Contracts form (Affiliation form no longer required). Quotes from the 4 moving companies with whom IU has pricing agreements will be sent to the individual who is relocating. Once a vendor has been selected, all quotes and a requisition need to be submitted to purchasing.
Please refer to the links below the "Additional Information" section in "The Procedure" column to determine which method of payment applies. |
Contact Dawn Bodle (812.856.6715) if you need additional assistance.
Additional Information:
Community Information:
|
| Seating |
..a CHAIR for my office or conference room. |
Demo seating is available in Purchasing. |
Karin Coopersmith, Assistant Director of Purchasing, 812.855.5813 to set up an appointment.
|
| Signage |
..to display a BANNER or large SIGN on IU property. |
Due to potential safety and structural integrity issues, guidelines must be followed. |
Banners Procedure |
| Shipping |
..to ship a small package with a vendor that has the best pricing. |
Indiana University has established special pricing with DHL for small package shipping. To ensure the pricing a DHL account must be created by selecting the "Account Setup" link in the next column. Once the account is established a user ID/password will be created by DHL. Logging into the DHL site using these credentials is the only way the special pricing will be made available. Contact Dawn Bodle at 812.856.6715 for additional information. |
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