Welcome to Indiana University Bloomington (IUB) Procurement and Contract Services Supplier's Guide.
This section is designed to better inform you, the supplier a How to Guide in providing goods and/or services to IUB.
IUB conducts business with numerous suppliers in an environment that fosters a fair, ethical and equitable manner. Please proceed through this How to Guide in order to learn more about the IUB procurement process from a suppliers perspective.
| Questions |
The Solution |
Additional Information |
| How do I make contact with someone in the Purchasing Department? |
The Purchasing Department is located in the Poplars Building, 400 E. 7th Street, Bloomington, IN. The general information phone number is 812.855.3720. The link in the Additional Information section points to a list of Who Buys What. |
IUB Staff Page |
| Who has the authority to purchase goods and services? |
Purchasing authority is vested in The Trustees of Indiana University and delegated through the Vice President for Administration to the University Director of Purchasing. By institutional policy, only authorized Indiana University personnel may commit university funds for goods and services. |
Responsibility for the Acquisition Process - Institutional Purchasing Policy |
| How do I get on a bid list? |
Contact purchasing |
IUB Staff Page |
| Are all orders competitively bid? |
Competitive bids are required for purchases exceeding $5,000.00, it is the obligation of the Purchasing Department to secure timely delivery of quality goods and services at the most cost effective price. The Purchasing Department encourages competition while promoting ethical business practices. |
Competition - Institutional Purchasing Policy |
| How do I review bids after an order is placed? |
Contact purchasing, bid results are only given out after the award of the contract. |
IUB Staff Page |
| Why should I work with the Purchasing Department? |
Purchasing staff are eager to identify potential opportunities and explain the purchasing process. They will also provide advice, resources and answers to questions about the university. |
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| What is the purchasing process? |
- Consulting with university departmental staff
- Contract Management
- Solicitation of Bids
- Awarding Bids
- Selecting Suppliers
- Maintaining an Audit Trail
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| Are parking permits available? |
Yes, select link in additional information to view details. |
Parking Operations |
| I have received a protest letter from the Indiana Department of Revenue, what should I do? |
All supplier questions should be directed to IDR, 317.232.5977. To gain a better understand about why Indiana University must comply with the state, please view the presentation in the "Additional Information" section. |
IDOR Presentation
IDOR Clearance Letter 807 |
| My company is not located in Indiana and I have received a letter from the Indiana Department of Revenue, what should I do? |
The state of Indiana considers anyone who enters into a contract to provide tangible personal property to a state educational institution a retail merchant. |
Indiana Department of Revenue bulletin |
