Policies & Procedures
Management of Student Records
Confidentiality of Records Indiana University, in compliance with the General Education Provisions Act, Section 438, titled Family Educational Rights and Privacy Act, provides that all student records are confidential. Confidential academic information is released by the School of Education only to the student and to person(s) whom the student authorizes in writing to be appropriate recipients of the information. Students may review their records upon request (within 45 days) and may ask for deletions or corrections of the record in a hearing process described in detail in the Code of Student Rights, Responsibilities, and Conduct distributed at fall registration, available online at www.dsa.indiana.edu/Code or available in the office of the Division of Student Affairs, Franklin Hall 108.
Waiver of Student Access References, recommendations, and other similar documents may carry a voluntary waiver relinquishing the student’s right to review this specific material. The student may also release the record to others by signing a written release available in the offices that maintain records. Further details regarding the provisions of the Privacy Act and a list of offices where student records are kept may be found in the Code of Student Rights, Responsibilities, and Conduct.
Release of Information in Student Records Personally identifiable information, including Social Security number, date of birth, student identification number, grades, GPA, credit hours completed, or current class schedule may not be released without written permission of the student. Legislated exceptions include “legitimate educational interest/need to know,” parents who can show proof of IRS dependency, court-issued subpoenas, and medical or police emergencies.
Directory or public information can be made available to third parties by the I.U. Office of the Registrar, including name, address, phone number, major, dates of attendance, admission or enrollment status, campus, school, class standing, degrees and awards, activities, and sports unless restricted by written request of the student.
Transcripts Complete information on transcripts can be found in the I.U. Enrollment and Student Academic Information Bulletin. Requests for transcripts must be made in person or in writing to the Office of the Registrar, Franklin Hall 100, Indiana University, Bloomington, IN 47405 or via e-mail to registrar [at] indiana [dot] edu.