CATS: Campus Administrative Training Series

Financial Aid Guidelines AY 2008-09

Graduate Students - Object Codes - Fellowships

Activity:
Graduate Student Fellowships – 5820

Financial Policy: N/A

Related Policies: N/A

Additional Forms: N/A

Things to Know:

Financial aid should be budgeted according to the following expenditure object codes and descriptions that are specific to financial aid activity.

Graduate Student Fellowships – 5820

Fellowship costs for pre-doctoral graduate or professional students. Fellowships include all unrestricted, non-service related stipends, regardless of the funding source or name of the award for the purpose of aiding a graduate or professional student's study, training, or research. This includes student funding with the name “prize” or “award” if that funding is for the purpose of aiding the student's study, training, or research. “Unrestricted” means that funds are not limited to paying certain expenses, such as tuition. Pre-doctoral fellowship recipients are expected to enroll in a minimum of 6 credit hours (or as defined in the University Graduate School Academic Bulletin under full-time study for academic purposes) in each academic-year term, Fall or Spring, in which the student receives a fellowship. If a fellowship recipient is enrolled in less than 6 hours, the department must request approval to disburse the funds from Rozzie Gerstman. If approved, OSFA will then manually disburse the funds to the student's bursar account. Students who receive $3,231 or more per academic-year term, Fall or Spring, in total fellowship funding will be eligible for SAA Health Insurance. Exceptions to these guidelines must be sent to the Bloomington Campus Fellowship/Scholarship Advisory Group, in care of Rozzie Gerstman.

See the processing procedures listed on the CATS website: http://www.indiana.edu/~cats/ Expense for this category is to be processed through SIS financial aid.

For Full-time Enrollment: Pre-doctoral Fellowship (5820)

a. Excludes fee remissions, i.e. student support that is restricted to paying student fees.

b. Definition of full-time based on campus-wide guidelines published by the IUB Registrar: http://registrar.indiana.edu/~registra/fulltimestatus.shtml

i. Standard exceptions:

1. Enrollment in one approved thesis or dissertation course such as G901 is considered “full-time.” The IUB Registrar maintains the list of approved thesis and dissertation courses.

2. C&G proposal that has separate definition of require enrollment. Student must still be enrolled in at least 1 credit hour.

ii. Other exceptions are made on a case-by-case basis.

c. Definition of degree-seeking based on SIS “Program” in which as student is enrolled.

i. Exceptions are made on a case-by-case basis.


Activity:	Graduate Student Fellowships – 5820


Financial Policy:	N/A


Related Policies:	N/A


Additional Forms:	N/A


Things to Know:	Financial aid should be budgeted according to the following expenditure object codes and descriptions that are specific to financial aid activity.

	Graduate Student Fellowships – 5820 Fellowship costs for pre-doctoral graduate or professional students. Fellowships include all unrestricted, non-service related stipends, regardless of the funding source or name of the award for the purpose of aiding a graduate or professional student's study, training, or research. This includes student funding with the name “prize” or “award” if that funding is for the purpose of aiding the student's study, training, or research. “Unrestricted” means that funds are not limited to paying certain expenses, such as tuition. Pre-doctoral fellowship recipients are expected to enroll in a minimum of 6 credit hours (or as defined in the University Graduate School Academic Bulletin under full-time study for academic purposes) in each academic-year term, Fall or Spring, in which the student receives a fellowship. If a fellowship recipient is enrolled in less than 6 hours, the department must request approval to disburse the funds from Rozzie Gerstman. If approved, OSFA will then manually disburse the funds to the student's bursar account. Students who receive $3,231 or more per academic-year term, Fall or Spring, in total fellowship funding will be eligible for SAA Health Insurance. Exceptions to these guidelines must be sent to the Bloomington Campus Fellowship/Scholarship Advisory Group, in care of Rozzie Gerstman.

	See the processing procedures listed on the CATS website: http://www.indiana.edu/~cats/ Expense for this category is to be processed through SIS financial aid.

	For Full-time Enrollment: Pre-doctoral Fellowship (5820) a. Excludes fee remissions, i.e. student support that is restricted to paying student fees. b. Definition of full-time based on campus-wide guidelines published by the IUB Registrar: http://registrar.indiana.edu/~registra/fulltimestatus.shtml i. Standard exceptions: 1. Enrollment in one approved thesis or dissertation course such as G901 is considered “full-time.” The IUB Registrar maintains the list of approved thesis and dissertation courses. 2. C&G proposal that has separate definition of require enrollment. Student must still be enrolled in at least 1 credit hour. ii. Other exceptions are made on a case-by-case basis. c. Definition of degree-seeking based on SIS “Program” in which as student is enrolled. i. Exceptions are made on a case-by-case basis.