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IU Institutional Purchasing Policies: http://policies.iu.edu/

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Things to Know:

Planning of Conference begin working with IU Purchasing and Bloomington Conference Bureau

• A “letter of invitation” is a legitimate request for someone from another country to attend a conference in the United States.  It is needed to obtain a visa.  However, these same letters can fetch big money on the black market.  Do you know how to spot phony requests?
• Fraudulent credit card charges can overstate your income, can take months to resolve, and can result in a monetary loss to the conference.
• There are substantial penalties for a breach of credit card security and the university can be fined thousands of dollars.
• A conference presenter from another country, who doesn’t obtain the correct visa before they travel, may not be allowed into the U.S., and they probably won’t get paid.
• A poorly negotiated hotel contract can result in thousands of wasted dollars.
• You can be personally liable if you sign a contract that commits funds for the university.
• There is an organization on campus that handles these issues and more – IU Conferences.

IU Conferences Web Site: http://www.conferences.indiana.edu/conferences/index.html