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Campus Administrative Training Series / Bloomington Financial and Administrative Resource Page
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Deposit of Revenue to IU Foundation - BC*

Activity: Deposit of Revenue to IU Foundation - BC
Financial Policy:

FIN-ACC-I-460, Depositing of Revenue for the Sale of Goods and Services at the IU Foundation

Related Policies: N/A
Additional Forms:

Things to Know:

The deposit of revenue to the IU Foundation covers unallowable expenses in connection with workshops/conferences or other revenue producing activity.

Instructions for Depositing Revenue to IU Foundation:

  • An IU account has been created to receive income and expense associated with a revenue producing activity; such as, conference/workshops or selling of products/services.
  • An expense associated with the activity that has been unallowable under the IU policy - such as purchase of alcohol - this expense, may be covered through the IU Foundation.
  • Create and attach IUF Check Request payment or reimbursement with original receipts.
  • Create a DV associated with the account that received the income for the activity.
  • The DV will be used to transfer a portion of the revenue to the IU Foundation to cover only the unallowable expense.
  • Once the DV is complete, print the document, attach to the receipt(s) and to the form (see additional forms above) that needs campus budget office approval.
  • Complete the transfer approval form, attach all receipts and a copy of the DV together.
  • Electronically send the DV on for appropriate routing.
  • Send the documents to Rozzie Gerstman, Bryan Hall 212 for further review – which may include discussion with an RC fiscal officer otherwise the documentation will go on to Accounts Payable (Charles Sinex) for processing.
  • On the DV always use object code 4026 and the payment reason of “Reimbursement for Out of Pocket Expenses".
  • Note: Be sure to check the ATTACHMENTS box. This alerts Accounts Payable to send supporting documents to IUF.

*BC - Budget Construction