Deposit of Revenue to IU Foundation

Activity: Deposit of Revenue to IU Foundation
Financial Policy:

Depositing of Revenue for the Sale of Goods and Services at the IU Foundation, FIN-ACC-460

Related Policies: N/A
Additional Forms:

Things to Know:

The deposit of revenue to the IU Foundation covers unallowable expenses in connection with workshops/conferences or other revenue producing activity.

Instructions for Depositing Revenue to IU Foundation:

  • An IU account has been created to receive income and expense associated with a revenue producing activity; such as, conference/workshops or selling of products/services.
  • An expense associated with the activity that has been unallowable under the IU policy - such as purchase of alcohol - this expense, may be covered through the IU Foundation.
  • Create and attach IUF Check Request payment or reimbursement with original receipts.
  • Create a DV associated with the account that received the income for the activity.
  • The DV will be used to transfer a portion of the revenue to the IU Foundation to cover only the unallowable expense.
  • Once the DV is complete, print the document, attach to the receipt(s) and to the form (see additional forms above) that needs campus budget office approval.
  • Complete the transfer approval form, attach all receipts and a copy of the DV together.
  • Electronically send the DV on for appropriate routing.
  • On the DV always use object code 4026 and the payment reason of “Reimbursement for Out of Pocket Expenses".
  • Note: Be sure to check the ATTACHMENTS box. This alerts Accounts Payable to send supporting documents to IUF.

Contact Rozzie Gerstman, gerstma@iu.edu or Charlie Sinex, csinex@iu.edu for questions.