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Campus Administrative Training Series / Bloomington Financial and Administrative Resource Page
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Depositing Funds - BC*

Activity: Depositing Funds - BC
Scope:

Governs the accepted payment methods and processes to support all receipts of Indiana University (“IU”), including those approved as Revenue Producing Activities (“RPA”).

Financial Policy:

FIN-ACC-I-470, Internal Controls
FIN-TRE-VI-52, Establishing and Closing of University Bank Accounts
FIN-TRE-VI-120, Processing Revenue
FIN-TRE-VI-121, Establishing and Modifying Revenue Producing Activities
FIN-ACC-I-40, Charitable Gifts to Indiana University
FIN-ACC-I-45, Donor Intent Responsibilities
FIN-ACC-I-460, Depositing of Revenue for the Sale of Goods and Services at the IU Foundation

Related Policies: N/A
Additional Forms:
  • Cash Receipt document located in KFS for funds deposited in an IU account.
  • Contact IU Foundation for funds deposited in an IU Foundation account. Please call 5-8311 for help.

Things to Know:

  • All incoming funds over $500 should be deposited within one day of receipt or weekly regardless of the amount. 
  • The daily deposit amount for coins and currency may be increased for some departments to meet operational efficiency needs only with explicit permission from Treasury.
  • Funds not deposited should be kept in a secure locked device.
  • Contact IU Foundation for funds deposited in an IU Foundation account. Please see http://iufoundation.iu.edu/
  • Use the accountable mail system when sending funds to the Bursar or the IU Foundation. Please see http://mailsvc.indiana.edu/ 
  • For more information please contact Ruth Harpool, email: rharpool@indiana.edu

*BC - Budget Construction