Depositing Funds

Activity: Depositing Funds

Governs the accepted payment methods and processes to support all receipts of Indiana University (“IU”), including those approved as Revenue Producing Activities (“RPA”).

Financial Policy:

Internal Controls, FIN-ACC-470
Establishing and Closing of University Bank Accounts, FIN-TRE-52
Processing Revenue, FIN-TRE-120
Establishing and Modifying Revenue Producing Activities, FIN-TRE-121
Charitable Gifts to Indiana University, FIN-ACC-40
Donor Intent Responsibilities, FIN-ACC-45
Depositing of Revenue for the Sale of Goods and Services at the IU Foundation, FIN-ACC-460

Related Policies: N/A
Additional Forms:
  • Cash Receipt document located in KFS for funds deposited in an IU account.

Things to Know:

  • All incoming funds over $500 should be deposited within one day of receipt or weekly regardless of the amount. 
  • The daily deposit amount for coins and currency may be increased for some departments to meet operational efficiency needs only with explicit permission from Treasury.
  • Funds not deposited should be kept in a secure locked device.
  • Contact IU Foundation for funds deposited in an IU Foundation account.
  • Call Rozzie Gerstman at 855-1123 for questions.
  • Use the Accountable Mail system when sending funds to the Bursar or the IU Foundation
  • For more information please email Ruth Harpool.