Drawings, Games, and Prizes

Activity: Drawings, Games, and Prizes
Financial Policy:

VII-4, Drawings, Games, and Prizes

Scope All university units. Registered or recognized student organizations that hold events on university property.
Related Policies: N/A
Additional Forms:

IRS Form W-9 - Request for Taxpayer Identification Number and Certification
Form W-8BEN - Certification of Foreign Status of Beneficial Owner for United States Tax Witholding
Prize Tax Data Collection Form

Things to Know:

  • Prior to 2009, the practice was not to allow games of chance of any kind at the University, which was reflected in the purchasing guidelines for sponsorship, however, no comprehensive written policy existed.
  • Violations of University policies, including the failure to avoid a prohibited activity or obtain required approvals, will be dealt with in accordance with applicable University policies and procedures. These may include disciplinary actions up to and including termination from the University and appropriate measures as set forth in the IU Code of Student Rights, Responsibilities, and Conduct.
  • For prizes and awards for students, please contact Rozzie Gerstman, 855-1123.

Additional Contacts:

Legal: Kip Drew, ksdrew@indiana.edu
Policy-SVP & CFO: T. Michael Ford, tmford@indiana.edu
Policy-VPURAPP: Jennifer Kincaid, jenkinca@indiana.edu
Tax: Cassandra Franks, cassfran@iu.edu or taxpayer@iu.edu
Student Affairs: CONTACT CAMPUS OFFICE