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Campus Administrative Training Series / Bloomington Financial and Administrative Resource Page
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Drawings, Games, and Prizes

Activity: Drawings, Games, and Prizes
Financial Policy:

VII-4, Drawings, Games, and Prizes

Scope All university units. Registered or recognized student organizations that hold events on university property.
Related Policies: University Policies: http://policies.iu.edu/index.shtml
Additional Forms:

IRS Form W-9 - Request for Taxpayer Identification Number and Certification: http://www.fms.indiana.edu/tax/forms/W9_Alternative.pdf

Form W-8BEN - Certification of Foreign Status of Beneficial Owner for United States Tax Witholding: http://www.irs.ustreas.gov/pub/irs-pdf/fw8ben.pdf

Prize Tax Data Collection Form: https://www.fms.indiana.edu/tax/forms/Prize_Data_Form.pdf

Things to Know:

  • Prior to 2009, the practice was not to allow games of chance of any kind at the University, which was reflected in the purchasing guidelines for sponsorship, however, no comprehensive written policy existed.
  • Violations of university policies, including the failure to avoid a prohibited activity or obtain required approvals, will be dealt with in accordance with applicable university policies and procedures. These may include disciplinary actions up to and including termination from the university and appropriate measures as set forth in the IU Code of Student Rights, Responsibilities, and Conduct.

Additional Contacts:

Legal: Kip Drew, email ksdrew@indiana.edu
Policy-VP & CFO: T. Michael Ford, email tmford@indiana.edu
Policy-VPURAPP: Jennifer Kincaid, email jenkinca@indiana.edu
Tax: Vickie Fry, email vafry@indiana.edu
Student Affairs: CONTACT CAMPUS OFFICE