Hospitality Expenses


Hospitality Expenses

Financial Policies

FIN-ACC-I-50, Allowable Hospitality Expenses

Related Policies FIN-ACC-I-70, Payments for Memberships in Social OrganizationsFIN-ACC-I-80, Donations and Contributions to Other EntitiesFIN-ACC-I-330, Inappropriate Use of University FundsFIN-ACC-I-420, Disbursement Voucher Supporting DocumentationFIN-ACC-I-430, Reimbursement of Meals for Emergency SituationsFIN-LT-01, Licensing and Trademark Policy
Additional Forms Bloomington Campus Hospitality Request FormTemporary Food Service Application for External Events
Things to Know
  • Object Codes:
    - 4025 Hospitality
    - 4026 Conferences and workshops when a registration fee is charged
    - 4027 Contract and grant hospitality expenses
    - 4028 Student activity fee hospitality expenses
    - 4868 Promotional items
    Please double check your receipts to make sure alcohol is not being claimed.
    When entertaining at restaurants you may want to ask for separate receipts for
    alcohol so you can send those to the IU Foundation.
    Paying musical performers (individuals or groups) it's not hospitality.
    Please use 4519. Do not use object code 4025. We need to be sure we are capturing
    object code 4519 due to taxable income for the perfromers.
  • For Promotional Items:
    Hospitality should be budgeted as separate item.
  • For Events Open to the Public:
    See Office of Environmental, Health and Safety Management (EHS)
    policy, "Food Service at Temporary Events Open to the Public".
  • Mandatory Reporting Under HLOGA:
    HLOGA stands for "Honest Leadership and Open Government Act"
    of 2007. Please see policy, "FIN-ACC-I-50, Allowable Hospitality Expenses" for the items that are
    NOT allowable expenses under HLOGA and for procedures.

    For questions, please contact:
    BL - Rozzie Gerstman, 855-1123, gerstma@iu.eduUA - Joan Hagen, 856-2548,