Membership Payments

Activity: Membership Payments
Financial Policy: Payments for Memberships and Social Organizations, FIN-ACC-70
Disbursement Voucher Supporting Documentation, FIN-ACC-420
Related Policies: N/A
Additional Forms:
  • Disbursement Voucher (DV) located in KFS
  • If supported by IUF funds, prepare an appropriate E-doc in KFS IU Advancement through One.IU (search for IU Advacement IQ and make it your Favorite)
  • Membership/Sponsorship form

Things to Know:


  • Subscriptions should be processed on a Disbursement Voucher (DV) - unless they require a contract signature or are software subscriptions. The billing notice is typically generated through a renewal reminder rather than through an invoice; therefore, a DV is the appropriate method for payment.
  • Memberships should be processed on a DV if the membership does not require an agreement or ongoing services/data sets (such as Cloud) which would require a security review.
  • The $1,000 limit on DV transactions applies to "Compensation for Services" and "Payments for Contractual Agreements" payment reasons and does NOT apply to subscription or membership payments.
  • Visit Procurement Services website.

Questions? Please see list of Purchasing Contract Managers and choose "Memberships and Dues."