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Campus Administrative Training Series / Bloomington Financial and Administrative Resource Page
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P-Card Unacceptable Uses/Restrictions

Activity: P-Card Unacceptable Uses/Restrictions
Financial Policy:

University Purchasing Policies: http://policies.iu.edu/policies/categories/financial/index.shtml#Purchasing
FIN-PUR-10.0, Restricted Purchases
FIN-ACC-I-330, Inappropriate Use of University Funds
FIN-ACC-I-50, Allowable Hospitality Expenses
FIN-PUR-20.0, University Procurement Contracts

Related Policies: Other Relevant Policies: http://policies.iu.edu/policies/categories/financial/index.shtml
Additional Forms: Exception to Policy Form
http://www.indiana.edu/%7epurchase/pcard/pdf/pcardform.pdf

Things to Know:

In addition to the expenditure policies outlined in the IU Purchasing Policy Manual, the following items are strictly prohibited from being purchased on the card:
  • Animals
  • Capital Equipment
  • Cash Advances
  • Cell Phones
  • Furniture, furnishings
  • Orders to University employees for personal service
  • Personal Purchases and the use of personal reward cards that benefit the employee and not the university. (An inappropriate expenditure is one that is ‘personal’ in nature and is not for the purpose of the institution.)*
  • Plants and flowers
  • Purchases from on-line auction sources. (e-bay, etc.)
  • Purchases involving trade-in
  • Radioactive materials
  • Recurring Payments – with the exception of where the Purchasing Department may specifically direct its use, the Procurement Card shall not be used for the acquisition of goods or services where multiple, repetitive, or installment payments are necessary to complete the transaction.
  • Reimbursements to IU employees
  • Travel or travel-related expenses, including reimbursement*
  • Vehicles, boats, trailers (anything requiring a title) \
  • Weapons, ammunition
  • Any procurement transaction restricted by IU policy is also restricted on a p-card transaction.
  • Purchases that can be made from the established contracts.

Also see Sam's Club Restrictions

*University Policies: FIN-PUR-10.0, Restricted Purchases, FIN-ACC-I-330, Inappropriate Use of University Funds, and FIN-AC-I-50, Allowable Hospitality Expenses, and FIN-PUR-20.0, University Procurement Contracts