P-Card Use for Conferences, Meetings, Registration Fees, and Related Object Code

Activity: P-Card Use for Conferences, Meetings, Registration Fees, and Related Object Code
Financial Policy:

FIN-TRV-1.0, Authorization for Out-of-State Travel
FIN-TRV-2.0, Reimbursement of Travel Expenditures
V-20 Insurance Coverage while on University Travel Status

Related Policies: University Purchasing Policies
Other Relevant Policies
Additional Forms: Travel Forms

Things to Know:

Travel Management Services has approved use of the IU Purchasing Card for Conference Registrations. In order to proceed with the registration payment using this method, a Travel Authorization form must be on file within the department. See Travel Management Web Site for details.

Reconciliation will follow the procedures outlined under FIS Reconciliation and Accounting. An FIS PCDO document will be generated for each transaction including registration. The PCDO will be routed to the account manager (or assigned delegate) of the default account assigned to the card. Registration transactions should be verifiedand the object code changed to 4013 – Registration Fees. When using this system,the 4013 code will be used for all forms of travel: in-state, out-of-state, foreign, and non-employee. It will not be necessary to attach registration receipts to the Travel Reimbursement forms when using this method of payment.

See IU Purchasing Newsletters: