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Campus Administrative Training Series / Bloomington Financial and Administrative Resource Page
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Requirements for HRMS Payroll Voucher Access

Activity: Requirements for HRMS Payroll Voucher Access
Financial Policy: FIN-PAY-IV-10, Departmental Retention/Destruction of Payroll Records
FIN-PAY-IV-50, Establishment of Payroll Schedules
FIN-PAY-IV-30, Stop Payment and Reissue University Payroll Checks
FIN-PAY-IV-200, Segregation of Duties for Payroll Processing
FIN-PAY-IV-220, Determination of Employee or Independent Contractor Status
FIN-PAY-IV-250, Off-cycle Payroll Payments
FIN-PAY-IV-260, Delegation of Approval Authority for HRMS Fiscal Transactions
FIN-PAY-IV-270, Recording of Timekeeping on TIME
Related Policies:

FIN-PAY-IV-1, Time Reporting for Non-Exempt Employees

FIN-PAY-V-10, Departmental Retention/Destruction of Payroll Records
FIN-PAY-IV-20, Direct Bank Depositing of Employee Wages
FIN-PAY-IV-40, Distribution of Payroll Checks
FIN-PAY-IV-60, Off-Campus Work-Study Payroll
FIN-PAY-IV-70, Supplemental Payments for Services Provided Outside the Normal Scope of Employment
FIN-PAY-IV-90, Payroll Tax Withholding
FIN-PAY-IV-100, Calculation of Partial Pay
FIN-PAY-IV-110, Refunds of Employee Payroll Deductions
FIN-PAY-IV-120, Garnishments and Levies
FIN-PAY-IV-130, Release of Payroll Information
FIN-PAY-IV-150, Disposition of Final Pay for Deceased Employees
FIN-PAY-IV-160, Establishing New Payroll Deductions
FIN-PAY-IV-210, Distribution of Payroll Adjustment Checks
FIN-PAY-IV-220, Determination of Employee or Independent Contractor Status
FIN-PAY-IV-230, Student Social Security Tax Withholding Exemption
Additional Forms: See FMS Payroll website

Things to Know:

  • An IU employee needing access to process payroll must complete the following three steps. Anyone who is a Fiscal Officer or Fiscal Approver will not be allowed HRMS payroll voucher access.
  1. Attend the required basic payroll training session: HRMS Electronic Payroll Voucher. Prospective payroll processors can register for a session at HRMS Training Registration Page.
  2. Complete the HRMS compliance forms. These must be returned, at the latest, when the person attends training. Click on Obtaining Access to the HRMS Payroll Voucher to reach the HRMS User Access request form. On the first page of that form is the link to download the HRMS Data Access Agreements and Student Records Agreement (i.e., compliance forms).
  3. The department head, Fiscal Officer, or Business Manager needs to complete the HRMS User Access form. Select “Add a new user,” then “Payroll Voucher Processor,” and then complete and submit the form. For assistance in completing the form, send a message through the FMS Support Form or contact your FMS Payroll Processor.

Extra information you may need:

For questions please send a message through the FMS Support Form or contact your FMS Payroll Processor.