| Activity: |
Instate Travel |
| Financial Policy: |
FIN-ACC-I-1, Role of Fiscal Officer, Account Manager and Account Supervisor
FIN-ACC-I-30, Fiscal Misconduct
FIN-ACC-I-35, Fraud
FIN-ACC-I-310, Moving Expenses
FIN-ACC-I-330, Inappropriate Use of University Funds
FIN-ACC-I-430, Reimbursement of Meals for Emergency Situations
FIN-ACC-I-470, Internal Controls
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| Related Policies: |
V-020 Insurance Coverage while on University Travel Status
http://www.indiana.edu/~vpurapp/policies/travel.shtml#insurance
Travel Reimbursement Deadline Policy
http://www.indiana.edu/%7etravel/policies/reimbursementpolicy.shtml
Insurance, Loss Control and Claims Policies (see Auto and Travel)
http://policies.iu.edu/policies/categories/financial/index.shtml#InsuranceLossControlandClaims |
| Additional Forms: |
Instate Reimbursement Form
http://www.indiana.edu/~travel/pdf/instate_reimbursement.pdf
Exception to Policy
http://www.indiana.edu/~travel/pdf/exception_to_policy.pdf
Travel Mileage Record
http://www.indiana.edu/~travel/pdf/travel_mileage_record.pdf
Prepayment Form
http://www.indiana.edu/~travel/pdf/prepayment_form.pdf |
| Things to know |
- Travel Management Website
http://www.indiana.edu/~travel/
- Instate Travel Guidelines
http://www.indiana.edu/~travel/policies/instatepolicies.shtml
- Pre-travel checklist
http://www.indiana.edu/~travel/traveling/pretravel.shtml
- Instate Reimbursement Instructions
http://www.indiana.edu/~travel/traveling/pretravel.shtml#instate
- Travel Resources
http://www.indiana.edu/~travel/resources/resources.shtml
- Per Diem Rates and Guidelines
http://www.indiana.edu/~travel/traveling/perdiem.shtml
- Mileage rates and limits
http://www.indiana.edu/~travel/traveling/travelingbycar.shtml#mileage
- Accumulated Mileage Information
http://www.indiana.edu/~travel/traveling/travelingbycar.shtml#reimbursement
- Common travel reimbursement mistakes
http://www.indiana.edu/~travel/news/travelnews.shtml#reimbursement_mistakes
- Combining Personal and University Travel
http://www.indiana.edu/~travel/policies/combopolicies.shtml
- Departments, or some funding agencies, at their discretion, may apply more stringent guidelines.
- Instate travel forms are submitted after the trip has been completed. One form per trip.
- Prepaid registrations are made through the prepayment form.
- Classic Touch or Carey Limousine may be directed billed to IU Travel. The vendor will need the account number, department code and department’s request number. A tip may be included in the direct bill. See Limousines, Shuttles, and Taxis
http://www.indiana.edu/~travel/traveling/limo.shtml
- Attach original receipts (except for air tickets purchased through designated travel agencies or Expedia.com)
- Airline tickets are to be booked for economy (coach) travel. Use either a Designated Travel Agencies (http://www.indiana.edu/~travel/dta.html) or book through Orbitz.com
- Airline tickets are to be booked for economy (coach) travel. Sign up for an Orbitz.com account at http://www.indiana.edu/%7etravel/traveling/airlineonline.shtml#creating
- When contacting a DTA, the following information is necessary – Department code and request number. Campus and department code associated with account to be billed:
Campus address of the traveler.
Account number and sub account.
Expenditure limit if any per account.
Purpose of trip, traveler’s phone number, dates of trip, and travel destination.
- Ticketless Travel
http://www.indiana.edu/%7etravel/policies/ticketlesspolicies.shtml
- Direct deposit of travel reimbursement checks may be set up by visiting OneStart, staff tools, direct deposit sign-up.
- Corporate Card Services
http://www.indiana.edu/%7etravel/resources/corpcreditcard.shtml
- Travel Discounts
http://www.indiana.edu/~travel/discounts/discounts.shtml
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