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Campus Administrative Training Series / Bloomington Financial and Administrative Resource Page
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Tax Compliance Guidelines
Taxation of Gifts, Prizes and Awards - BC*

Activity: Taxation of Gifts, Prizes and Awards - BC
Financial Policy: FIN-PAY-VII-4, Drawings, Games, and Prizes
Related Policies: N/A
Additional Forms: Prize Tax Data Collection Form
Substitute Form W-9
Form W-8BEN
Things to Know:
  • A prize has to be processed in one of two manners to ensure appropriate reporting by the university.  If the contest prize is a cash payment, it will need to be processed through KFS. If the contest prize consists of a non-cash item, please refer to Indiana University Fiscal Policy VII-4 for processing guidance.  Some examples of non-cash item are tangible personal property and complimentary services.
  • The value of a prize is considered taxable income to the recipient and may require the university to report the value of the prize to federal and state revenue agencies. Therefore, units and organizations must complete the university Prize Tax Data Collection Form within 10 days of distribution of any non-cash prize.
  • Non-cash prizes won by university faculty and staff will be added to payroll as non-cash earnings.  The amount is subject Social Security and Medicare taxes

Please contact FMS Tax Department, taxpayer@indiana.edu for more information.

*BC - Budget Construction