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Campus Administrative Training Series / Bloomington Financial and Administrative Resource Page
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University Provided Vehicles

Activity: University Provided Vehicles
Financial Policy: FIN-ACC-I-340, University Automobiles and Automobile Allowances
Related Policies: FIN-ACC-I-30, Fiscal Misconduct
Additional Forms:

Mileage log
http://www.indiana.edu/%7etravel/pdf/travel_mileage_record.pdf

Things to Know:

  • Policy Rationale: Defines what personal miles are acceptable when combined with a business trip. Trips from employee's home to base office are considered personal use unless employee is on-call and an emergency trip is necessary.
  • Base office - Physical location that the University has determined is the official base address of an employee.
  • Keep mileage logs that will be turned into FMS. Personal miles are calculated for the benefit value of the personal miles so the value can be added to the employee's W-2. Calculation is determined by a cents-per-mile amount provided and updated by the IRS.
  • Refer to Insurance, Loss Control and Claims policy FIN-INS-07, Who Can Use University Vehicles