University Provided Vehicles

Activity: University Provided Vehicles
Financial Policy:

University Automobiles and Automobile Allowances, FIN-ACC-340
Inappropriate Use of University Funds, FIN-ACC-330
Who Can Use University Vehicles, FIN-INS-07

Related Policies: N/A
Additional Forms:

Mileage Log

Things to Know:

  • The policy rationale Defines what personal miles are acceptable when combined with a business trip. Trips from employee's home to base office are considered personal use unless employee is on-call and an emergency trip is necessary.
  • Base office - Physical location that the University has determined is the official base address of an employee.
  • Keep mileage logs that will be turned into FMS. Personal miles are calculated for the benefit value of the personal miles so the value can be added to the employee's W-2. Calculation is determined by a cents-per-mile amount provided and updated by the IRS.
  • Refer to Insurance, Loss Control and Claims policy Who Can Use University Vehicles, FIN-INS-07. Please follow the policy procedures to ensure everyone's safety.

Please call the Office of Insurance, Loss Control and Claims for questions at 812-855-9758.