Activity: Non-Employeee Travel Financial Policy: V-010 Reimbursement of Travel Expenditures http://www.indiana.edu/~policies/v010.html Related Policies: I-1 Role of Fiscal Officer, Account Manager and Account Supervisor http://www.indiana.edu/~vpcfo/policies/accounting/i-1.html I-30 Fiscal Misconduct http://www.indiana.edu/~vpcfo/policies/accounting/i-30.html I-35 Fraud http://www.indiana.edu/~vpcfo/policies/accounting/i-35.html I-310 Moving Expenses http://www.indiana.edu/~vpcfo/policies/accounting/i-310.html I-330 Inappropriate use of University funds http://www.indiana.edu/~vpcfo/policies/accounting/i-330.html I-430 Reimbursement of Meals for Emergency Situations http://www.indiana.edu/~vpcfo/policies/accounting/i-430.html I-470 Internal Controls http://www.indiana.edu/~vpcfo/policies/accounting/i-470.html Risk Management Policies (see Auto and Travel) http://rmweb.indiana.edu/orm/SiteMap2.cfm Additional Forms: Disbursement Voucher located in FIS Payee Certification Document http://www.indiana.edu/~travel/dvfiscert.html W-9 Form http://www.fms.indiana.edu/tax/forms/W9_Alternative.pdf Things to Know: Travel Website http://www.indiana.edu/~travel/ Non Employee Travel Guidelines http://www.indiana.edu/~travel/nonemp.html Tools and Information - http://www.indiana.edu/~travel/toolsInfo2.html Per Diem Rates and Guidelines - http://www.indiana.edu/~travel/perDiem.html Only one payee per DV. Non employee travel may be paid to the individual, a vendor, or to a Designated Travel Agency. Lodging and per diem rates set by federal government. Non-employee travel is reimbursed following the same guidelines as employee travel. Per diem is paid to travelers in travel status for more than 12 hours. Per diem for non-overnight trips is taxable. Lodging (see listing at http://www.indiana.edu/~travel/nonemp.html), air fare, Classic Touch and Bloomington Shuttle (http://www.indiana.edu/~travel/carTravel.html#limo) may be prepaid or billed direct. Mileage rates and limits - http://www.indiana.edu/~travel/toolsInfo2.html#perDiem Mileage Information - http://www.mapquest.com/ Inter-city mileage or additional mileage driven due to detours may be claimed via the mileage record. Common mistakes http://www.indiana.edu/~travel/mistakes.html Departments, or some funding agencies, at their discretion, may apply more stringent guidelines. Attach original receipts (except for air tickets purchased through designated travel agencies or Expedia.com). Airline tickets are to be booked for economy (coach) travel. Use either a Designated Travel Agencies (http://www.indiana.edu/~travel/dta.html) or book through Expedia.com When contacting a DTA, the following information is necessary – Department code and request number. Campus and department code associated with account to be billed. Ticketless Travel http://www.indiana.edu/~travel/ticketlessTravel.html GE Corporate Credit Card http://www.indiana.edu/~travel/corporateCard.html
