Governance and Review

Governance and Review--Section D
Administrative Explanations and Procedures

FACULTY ROLE IN GOVERNANCE
Faculty Councils/Faculty Committees
1974 Reorganization and Governance
Budgetary Planning
Responsibility Centered Management
Contingency Planning
Program Merger/Reorganization/Elimination
Long Range Planning

DECISION REVIEW FUNCTION
Faculty Grievance Committee/Faculty Board of Review
Supplementary Grievance Procedures

PRESERVATION OF RECORDS

DOCUMENTS
Explanations and procedures in this section are based on the following official documents located at the end of this Section.

Faculty Relations with the Trustees of Indiana University DOCUMENT D-I
Review Procedures for Indiana University Administrators DOCUMENT D-II
Honorary Degrees DOCUMENT D-III
Review Procedures for Bloomington Administrators DOCUMENT D-IV
Elected Policy Committees in Schools and Colleges DOCUMENT D-V
Constitution of the Bloomington Faculty DOCUMENT D-VI
Bylaws of the Bloomington Faculty Council DOCUMENT D-VII
Distribution of BFC Meeting Minutes DOCUMENT D-VIII
1974 Reorganization Resolutions DOCUMENT D-IX
Committees DOCUMENT D-X
Consultation DOCUMENT D-XI
Contingency Planning Policy DOCUMENT D-XII
Academic Program Initiatives DOCUMENT D-XIII
Economic Development Initiatives DOCUMENT D-XIV
Financial Exigency (from Freedom and Tenure, AAUP) DOCUMENT D-XV
Faculty Grievance Committee/Faculty Board of Review DOCUMENT D XVI
AI Disputes/AI Board of Review DOCUMENT D-XVII
Supplementary Affirmative Action Grievance Procedures DOCUMENT D XVIII
Affirmative Action Plan/Grievances DOCUMENT D-XIX
Preservation of Records DOCUMENT D-XX
Constitution of the Faculty (Indiana University) DOCUMENT D-XXI
Responsibility Centered Management. DOCUMENT D-XXII
Long Range Planning Committees DOCUMENT D-XXIII
Program Review DOCUMENT D-XXIV
IU Faculty Boards of Review: Minimum Standards for Uniform Hearing Procedures DOCUMENT D-XXV
Guiding Principles for Faculty Review DOCUMENT D-XXVI
Faculty Misconduct Policy DOCUMENT D-XXVII

GOVERNANCE AND REVIEW--SECTION D

TRUSTEES OF INDIANA UNIVERSITY

The Trustees of Indiana University receive communications and recommendations submitted to them by the President and by their own committees. In addition, the Trustees frequently hear presentations by representatives of the student body, staff, and Trustees of Indiana University have ultimate authority for matters of governance at Indiana University.

Given the complexity of the University and its structure, the Bloomington Faculty Council has recognized a need to develop special channels of communication between the Faculty and the Trustees of Indiana University. In response to the Council's concern, the Faculty Relations Committee of the Trustees has increased its efforts to provide time regularly (in connection with the monthly Trustees meetings) for faculty members and faculty groups to interact with the Committee and to present their concerns. (See DOCUMENT D-I.)

UNIVERSITY ORGANIZATION AND REVIEW OF SYSTEM ADMINISTRATORS

Indiana University administrators with responsibilities relating to all campuses include: the President, the Vice President and Chancellor, Bloomington, Vice President and Chancellor for Indianapolis, the Vice President for Finance & Administration, the Vice President for University Relations, the Vice President for Facilities, and the Vice President for Planning. All of these administrators are subject to review by an appointed committee every four years, as established by the University Faculty Council on March 28, 1978. (See DOCUMENT D-II.)

UNIVERSITY POLICY COMMITTEES

There are administrative groups that review and establish policy for the entire system on which the University officers serve: among them, the Academic Cabinet, the Operations Cabinet, and the President's Staff Group. An all-campuses committee includes Deans of Faculties from each campus (Academic Officers Committee). The University Faculty Council and the President also elect or appoint all-campus committees. In the case of some of these committees, including the Honorary Degrees Committee, the University Faculty Council has approved the composition of the committee and the charge to the committee. (See DOCUMENT D-III.)

VP-BLOOMINGTON AND ADMINISTRATIVE GROUP

The Vice President and Chancellor, Bloomington, has an administrative group which includes the Vice Chancellor and Dean of the Faculties, the Vice Chancellor and Dean for Budgetary Administration and Planning, the Dean of Students, the Vice President for Research and the University Graduate School, the Dean for Academic Computing, and the Campus Affirmative Action Officer. This group meets regularly with the Vice President to discuss campus issues and establish policies.

REVIEW OF BLOOMINGTON ADMINISTRATORS

The Bloomington Faculty Council has established review procedures for major Bloomington Campus Administrators--members of the Chancellor's Administrative Group and all Deans reporting to the Bloomington Chancellor. Reviews occur early in the fifth year in office and at four-year intervals thereafter. A review committee appointed by the Chancellor from nominations made by the Faculty Council Nominations Committee (with submissions from a school policy committee where a school Dean is to be reviewed) will be composed primarily of faculty members. The Review Committee submits its report to the Chancellor, to the administrator reviewed, to his/her elected policy committee, and to the Agenda Committee of the Bloomington Faculty Council. (See DOCUMENT D-IV.)

BLOOMINGTON DEANS

The deans of the schools and other campus administrators on the Bloomington Campus meet regularly with the Chancellor and his/her administrative group. The Deans and Schools located in Bloomington which report administratively to the Bloomington Chancellor include the College of Arts and Sciences, the School of Health, Physical Education, and Recreation, the School of Law-Bloomington, the School of Library and Information Science, and the School of Music. One of the merged units, the School of Education, which operates programs in both Bloomington and Indianapolis, also reports to the Bloomington Chancellor, as do two system-wide units--the Graduate School and University Libraries. Other schools, physically located in Bloomington, which report administratively to the Indianapolis Chancellor are: Business (a merged unit), Medical Sciences, Optometry, School of Public and Environmental Affairs (a system-wide unit), and the School of Continuing Studies (a system-wide unit).

POLICY COMMITTEES IUB

The deans of the degree-granting units on the Bloomington campus meet regularly with the Dean of the Faculties on questions of academic programs and policies. Each School or College Dean has been asked by the Bloomington Faculty Council to establish an elected Policy Council to formulate School policy and to advise the Dean in the exercise of the Dean's authority. (See DOCUMENT D-V.)

FACULTY ROLE IN GOVERNANCE

Faculty input and counsel have long played a significant and essential role in the governance of Indiana University-Bloomington. This input and counsel have been provided by formal channels, such as the Faculty Council and its committees, and by informal channels. Generally speaking, an "open-door" policy operates on the Bloomington Campus and informal discussions are encouraged and sought.

FACULTY COUNCILS

From a historical perspective, prior to the 1969-70 academic year, Indiana University had one Faculty Council. This council, comprised largely of Bloomington faculty members, often took actions which were appropriate only to the Bloomington Campus. During 1969-70 each of the campuses making up Indiana University created a separate Council, and the University Faculty Council, with representatives from each of the campuses, was established. The Constitution and By-Laws of the University Faculty Council are contained in the Academic Handbook which serves the entire system.

IDENTIFICATION OF APPROVAL BY GOVERNING BODIES

Each document in this Guide is marked as to which faculty council or other governing body approved it. The following scheme is used:

1. If approved by the Faculty Council in existence before 1969-70, approval body is indicated as FC

2. If approved by the all-University Faculty Council established in 1969 (and therefore a policy applicable to the entire system), approval body is identified as UFC

3. If approved by the Bloomington Faculty Council (and therefore an action applicable to the Bloomington Campus only), approval body is identified as BFC

4.If approved by the Trustees of Indiana University, approval body is identified as Trustees

BLOOMINGTON FACULTY COUNCIL

The Bloomington Faculty Council first passed its own constitution May 6, 1975, and it was approved by the faculty on November 14, 1975. The most recent version was passed by the faculty on December 15, 1997. (See DOCUMENT D-VI.) The provisions of this constitution conform to the provisions found in the University Faculty Constitution which appears as DOCUMENT D-XXI. The Bloomington constitution and bylaws provide that Council membership shall include representatives of the faculty in various academic units, professional librarians, Research Scientists/Scholars, Associate faculty, various major administrators (Chancellor-Bloomington, Dean of the Faculties, Dean of the Graduate School, Chief Budgetary Officer-Bloomington), Associate Instructors, undergraduate student leaders, graduate students, and the Professional Council. The Council's Bylaws appear in DOCUMENT D-VII. Faculty members from all units physically located on the Bloomington Campus are eligible for election to the council. The Bloomington Faculty Council is chaired by the Bloomington Chancellor.

BFC MINUTES

To keep members of the faculty apprised of the issues being discussed by the Council, the agenda of upcoming meetings is mailed to academic appointees on the Dean of the Faculties' mailing lists. Verbatim minutes are mailed to academic and faculty administrators, the Trustees, Council and Council Committee members, and to those who request to be put on the mailing list. Persons not on these lists may read the verbatim minutes in departmental offices, departmental libraries, on VAX Notes, or the Reference Desk in the Library. (See DOCUMENT D-VIII.)

BFC COMMITTEES

The Bloomington Faculty Council has the following standing committees to which matters are referred both by the Council, through the Agenda Committee, and by Bloomington administrators through the Agenda Committee:

AIAffairs Committee
Affirmative Action Committee
Agenda Committee of the Council
Budgetary Affairs Committee
Constitution and Rules Committee
Educational Policies Committee
External Relations Committee
Faculty Affairs Committee
Foundation Relations Committee
Fringe Benefits Committee
Library Committee
Merger/Reorganization/Elimination Committee
Nominations Committee of the Council
Student Affairs Committee

OTHER CAMPUS COMMITTEES

Campus committees on which faculty serve are appointed by various administrators. These committees play an important role in establishing policy, usually as advisory bodies to administrators.

1974 REORGANIZATION AND GOVERNANCE

Pursuant to the 1974 Reorganization (this reorganization altered reporting lines for system-wide schools and created the two merged schools which operate on the Bloomington and the Indianapolis campuses under single deans), a number of resolutions were passed by the Faculty Councils. (See DOCUMENT D-IX.) Several of these deal with governance issues and the relationships and interactions with the University Faculty Council, the University Administration and the Indianapolis Administration (to whom some Bloomington units report under the Reorganization).

The Bloomington Faculty Council first reaffirmed an overriding commitment to the pursuit of excellence in scholarship and research, and recognized this pursuit as a primary mission of the Bloomington campus. The resolutions request regular meetings each semester with the President on matters of academic excellence. Having noted that the Indiana University Faculty Constitution provides that the primary faculty governing body should be on each campus, the Council indicated that items should reach the University Faculty Council only at the request of a campus council or the President, and only where system-wide action is required. The Council bylaws were also amended to provide that Bloomington representatives on the University Faculty Council be members of the Bloomington Faculty Council.

BUDGETARY PLANNING

Since its creation in 1973, the BFC Budgetary Affairs Committee has played a central and major role in budgetary planning and in the budgeting process itself. Members of the committee are accorded full access to all budgetary information and participate in all phases of the budgeting process at the campus level. In the 1974 Reorganization resolutions, the Council sought to further protect academic excellence on the Bloomington Campus by charging the Dean of the Faculties and the Vice President for Research and Dean of the University Graduate School to be fully and intimately involved in all aspects of the Bloomington budget. The Council further pointed out that when administrative decisions affecting faculty interests across the campus are pending, the BFC is the appropriate body for consultation. (See DOCUMENT D-XI.)

The Reorganization resolutions called for continued separate budgeting for University Administration and for Indianapolis units which are part of Schools located in Bloomington so that the Bloomington Campus budget reflects academic activities on the Bloomington Campus. (Merged schools may utilize inter-campus services accounts to enable temporary shifts of personnel and services between two campuses to reflect activities.)

RESPONSIBILITY CENTERED MANAGEMENT

The BFC took the following action in November, 1990: "Each academic responsibility center (RCM unit) shall institute a faculty Budgetary Affairs Committee to be selected by the unit faculty either by election or by the elected Policy Committee of the unit. The committee shall be representative of its constituency and shall serve as advisory to the unit dean in all areas of budget. Each unit shall have student and staff participation in its committee's deliberations. The committees shall be in place as early as possible but not later than February 1, 1991." (See DOCUMENT D-XXII.)

CONTINGENCY PLANNING

On December 14, 1982, the Bloomington Faculty Council established a procedure for Contingency Planning. (See DOCUMENT D-XII.)

A number of factors will affect academic programs on the Bloomington Campus in the years ahead. Faculty and student interest may generate a need to develop entirely new programs. Data collected and analyzed through the Planning for Excellence process could lead to significant reallocations of campus resources. Interdisciplinary interest might suggest new locations for resources. Campus funding levels will inevitably raise questions about the distribution of resources as they influence the growth or contraction of academic areas. In short, it may be necessary to examine the possibility of and to make decisions about financial shortages; about the expansion, merger, reorganization, or elimination of academic programs on the campus; and about the reassignment of faculty. The following deals with handling these possibilities appropriately.

FINANCIAL CRISIS/EXIGENCY

The procedures define situations of financial crisis and financial exigency and require the Bloomington Chancellor to seek a recommendation from the Council and its Budgetary Affairs Committee when a financial crisis or exigency is imminent or an ongoing one worsens. (See DOCUMENTS D-XII, D-XV.)

PROGRAM MERGER/REORGANIZATION/ ELIMINATION

If program reorganization or merger can be effected to the satisfaction of the unit(s) involved and without the dissolution of degree- or certificate-granting programs, Deans may simply report the change to the Council and its Committee on Merger/Reorganization/Elimination. In all other instances of program merger/reorganization/elimination a three-committee review procedure is invoked. A unit committee of faculty and students, the BFC Committee on Merger/ Reorganization/ Elimination, and an administrative committee shall each review the proposed change and cast a vote. Any two of the three committees in agreement would sustain a decision to be carried to the Trustees of Indiana University. (See DOCUMENT D-XII.)

FACULTY POSITIONS IN CONTINGENCY PLANNING

Faculty appointments, tenured status, salary level, and other benefits in a program merger, reorganization, or elimination situation are specifically protected. Retraining opportunities and retraining leaves with pay are provided for displaced faculty. Except under conditions of financial exigency described in AAUP Recommended Regulations on Academic Freedom and Tenure faculty dismissals may not occur. (See DOCUMENT D-XV.)

NEW INITIATIVES

Academic program initiatives, other than those authorized by the faculty of a school, must be approved by the Faculty Council. (See DOCUMENT D-XIII.) Economic development initiatives must be in accord with Bloomington's central academic mission of teaching and research. (See DOCUMENT D-XIV.)

PROGRAM REVIEWS

Procedures and guidelines for campus-based regular reviews of academic units were proposed by the Academic committee and approved by the UFC during the 1992-93 academic year. (See DOCUMENT D-XXIV.) Reviews are to be conducted once every 5-7 years by the dean or chancellor with a list of reviews conducted submitted to the Academic Committee annually.

LONG-RANGE PLANNING

The BFC expects each school on the Bloomington campus to designate a committee for the purpose of conducting long-range planning. At the request of the BFC, the UFC has also created a long-range planning committee. (See DOCUMENT D-XXIII.)

DECISION REVIEW FUNCTION

Faculty and other academic appointees are provided a number of mechanisms for appeal or review of administrative decisions. In addition to providing peer review of specific decisions, recommendations of the various bodies involved significantly influence the development and interpretation of policies.

Before utilizing any of these mechanisms, it is expected that academic appointees will take appeals through the various informal channels that exist at the University. These channels are the departmental chairperson, division director, dean of the school, and the Dean of the Faculties. If satisfaction is not achieved using these informal means, the formal grievance procedures are then available.

The Bloomington Faculty Council provides:

The review function of the faculty at Bloomington shall be exercised by a Bloomington Faculty Council Board of Review. This Board shall consider complaints concerning academic freedom, reappointment, tenure, promotion, salary adjustment, and the nature or conditions of work. Any member of the faculty or associate faculty at Bloomington with the exception of associate instructors, desiring a review of administrative action in these state areas may request in writing a hearing by this Board of Review . (See DOCUMENT D-VI.)

FACULTY GRIEVANCE COMMITTEE/BOARD OF REVIEW

The Bloomington Faculty Council has established two bodies to carry out reviews: the Faculty Grievance Committee and the Faculty Board of Review. (See DOCUMENT D-XVI.) Both are available to all academic appointees, save Associate Instructors, who utilize the AI Affairs Committee of the Bloomington Faculty Council and the Associate Instructor Board of Review. (See DOCUMENT D-XVII.) Faculty in multi-campus units may bring a grievance to the Board on any campus in which the unit operates. (See DOCUMENT D-IX.) The University Faculty Council has adopted Minimum Standards for Uniform Hearing Procedures which apply to all hearings conducted by Faculty Boards of Review established by campus governing bodies under Article V of the Constitution of the Indiana University Faculty. (See DOCUMENT D-XXV.) Guiding Principles for Faculty Review were approved by the Trustees in 1999. (See DOCUMENT D-XXVI..) In 1999 the Bloomington Faculty Council passed the Faculty Misconduct Policy (also known as "post-tenure review") which provides procedures to review complaints against faculty members of substantial or chronic incompetence or misconduct, limited to violations of formal rules of the University, such as violations of the Code of Academic Ethics, or failure to meet generally understood and accepted standards of professional conduct. (See DOCUMENT XXVII.)

SUPPLEMENTARY GRIEVANCE PROCEDURES

In addition, the Bloomington Faculty Council in 1974 established a supplementary procedure, available to all academic appointees, to deal with complaints alleging discrimination on the basis of sex, minority status, or age. (See DOCUMENT D-X.) Such a procedure had been requested in the Affirmative Action Plan. (See DOCUMENT D-XIX.)

PRESERVATION OF RECORDS

The UFC has affirmed the need to preserve documents of historic nature generated by administrative offices and committees. (See DOCUMENT D-XX.) Chairs and unit heads are required to work with the campus archivist in determining preservation needs.

DOCUMENT D-I
FACULTY RELATIONS WITH THE TRUSTEES OF INDIANA UNIVERSITY
(Approved: BFC 3/17/81)

Because the University and its structure have become increasingly complex over the past several years, the need for communication between the Indiana University faculty and the Trustees of Indiana University has grown considerably. While traditional channels of access remain important, the Bloomington Faculty Council believes that these channels should be augmented. Accordingly, the Bloomington Faculty Council recommends that the Trustees of Indiana University increase present opportunities for communication with the faculty and that the Agenda Committee of the Bloomington Faculty Council meet with the Trustees of Indiana University to seek out ways to implement this increased communication.

DOCUMENT D-II
REVIEW PROCEDURES FOR INDIANA UNIVERSITY ADMINISTRATORS
(Approved: UFC 3/28/78
Amended: 3/26/85, 10/8/91, 4/13/93)

Administrative officers holding positions that bear directly on the system-wide teaching/research mission of the University shall have their performance and the performance of their office evaluated regularly by a process referred to as Review. The Review shall apply to those officers/offices reporting directly to the President and Executive Vice President of Indiana University.

The Review shall be conducted early in the fifth year in office and in recurring intervals of five years thereafter.

At the last meeting of each year of the University Faculty Council, the President shall announce the list of all those officers who will be subject to review the following year as well as the respective appointing officer(s). When an administrator's duration of service necessitates Review, the official to whom that administrator most directly reports shall be the appointing officer of a Review Committee selected according to the following provisions:

Because the positions to be reviewed bear directly on the teaching and research mission of the University, a majority of the members of the Review Committee shall be from the faculty.

In reviewing a chief administrative officer for a particular campus, a majority of members of the Review Committee shall be chosen by the appointing officer from a list of faculty on that campus recommended by an appropriate faculty body.
The number of faculty recommended from among the Bloomington, Indianapolis, and regional campuses shall be in rough proportion to the degree these campuses fall under the jurisdiction of the administrative position being reviewed.
The University Faculty Council's Nomination Committee shall be charged with submitting a list of prospective Review Committee members for approval by The University Faculty Council for submission to the appointing officer. The list should contain roughly one-third more names than the total to be selected by the appointing officer, so as to provide the appointing officer some choice in appointing faculty to the committee.
In addition to receiving nominations for the Review Committee from the University Faculty Council, the appointing officer should solicit nominations from representative student bodies as well as other constituencies, as appropriate.
The appointing officer shall appoint the Review Committee Chair.

Appointing officers shall make their requests for the creation of Review Committees in such a manner that at least one semester is available for completion of the Review process.

The appointing officer and the Secretary/Co-Secretaries of the University Faculty Council shall convene the Review Committees. The appointing officer shall cooperate with the Review Committee to assure that the administrator under Review meets reasonable requests by the Review Committee for information. The appointing officer shall provide the Review Committee with a description of the duties and responsibilities of the administrator under review and any existing reports of previous reviews as well as arrange for reasonable and adequate staff and financial support for the activities of the Review Committee. The administrator under review shall provide the committee with a statement of his or her administrative goals and objectives. The Review Committee shall be free to establish its own procedures, provided that it consults with all university constituencies affected by the administrator under review and responds with data to the following questions as a minimum:

Has the administrator set clear goals and objectives for the unit? Are these appropriate for the unit?
To what extent does the administrator facilitate the achievement of these goals?
How effectively does the administrator represent the unit to persons outside the unit?
How successful has the administrator been in managing the unit in the face of pressures?
How is the unit perceived on a campus, system, state, and national level?
How effectively has the administrator implemented the University's policies, including the Affirmative Action Plan?

In reviewing academic administrators the Review Committee shall consult faculty in faculty governance positions as well as a representative sample of the appropriate faculty body.

Prior to submitting a final report to the appointing officer, the Review Committee should meet separately with the official being reviewed and then with the appointing officer to discuss the findings of the report. The Review Committee then shall make the report in writing to the appointing officer. The appointing officer shall respond to the Review Committee, discussing actions to be taken as a result of the Committee's findings and recommendations. The appointing officer is encouraged to provide the official reviewed with a copy. The report shall consist of a narrative and critique, a summary of the committee's findings, and recommendations. After the review is complete and the final report has been written, a copy of this report should be sent confidentially to the UFC Agenda Committee. This will usually be the same report sent to the President. On rare occasions a committee might send an abridged report to the Agenda Committee. The chairperson of the Review Committee should of course feel free to consult with the co-chairs of the UFC as he/she prepares the report. After receiving the report, the UFC Agenda Committee will invite the Review Committee chairperson to present an oral summary report to the UFC in Executive Session as required by Academic Handbook procedures.

The Trustees of Indiana University are urged to accept regular review as desirable for the Offices of President and Treasurer and to acknowledge that consultation with faculty, staff, and students of the University as well as other University constituencies is an important part of these Reviews. Furthermore, the Trustees are urged to take advantage of the process outlined herein for the creation of faculty membership of a Review Committee for these offices. In these cases, the President of the Trustees of Indiana University would act as the appointing officer and the recipient of the Review Committee's report.

At the time the final report is sent to the President, a copy of this same report should be sent confidentially to the Agenda Committee / Executive Committee of the faculty council / body of the campus of the chancellor being reviewed. That Agenda Committee / Executive Committee will decide how the summary of the report is to be made available to their faculty. As recommendations contained in the review of the chancellor are implemented, the chancellor should report them to the Agenda Committee / Executive Committee of the local campus faculty council / body which should report them to the University Faculty Agenda Committee.

The University Faculty Council recommends that local campus faculty councils/bodies consider promulgating procedures for the review of their campus-wide administrative offices/officers.

DOCUMENT D-III
HONORARY DEGREES COMMITTEE
(Approved: UFC 3/13/79, 4/4/80, 2/8/83, 3/26/85, 4/23/85, 1/26/88, 11/10/92)

Criteria

The honorary doctorate is the highest academic recognition Indiana University can bestow. Candidates for these degrees should have demonstrated in their life and in their work high standards of excellence as evidenced by scholarship or creative activity; by professional development and achievement; by public service to the world, the nation, the state, or the community; in wholehearted commitment to the development of Indiana University; or through excellence in any calling or occupation which visibly contributed to the development of society and serves as a model for present and future generations. In all honorary degree candidates these scholarly, creative, professional, service, or occupational achievements should be placed in a framework of high personal integrity and concern for the public good. By awarding honorary degrees to women and men of such outstanding qualities, the University seeks to present to its several constituencies veritable models worthy of emulation and respect. Students, faculty, alumni, and the people of the state as a whole should recognize in the honorary degree recipients qualities they consider particularly relevant to their own experiences, whether these be scholarship, creative activity, a profession, public service, University service, or a vocation.
Candidates for the honorary degree should generally have significant ties to the State of Indiana or to Indiana University through birth, residence, education, service, or notable achievement.
Honorary degrees are not normally awarded to candidates for political office or to elected officials currently in office or to faculty, staff, or administrators currently in service. Retired or former faculty members must meet the same high standards for nomination as all other honorary degree candidates.
The honorary degree may not be awarded in absentia; but, if an approved nominee cannot be present at the convocation for which the degree was offered, the recommendation for the degree shall be reviewed annually by the Honorary Degrees Committee.
All nominations are referred to the Honorary Degrees Committee, whose recommendations are transmitted by its chairperson to the University Faculty Council. After approval by the University Faculty Council, the nominations are transmitted to the President of the University for submission to the Trustees of Indiana University for formal action.

Procedures

The Honorary Degrees Committee shall be a standing committee of the University Faculty Council, with its membership composed of four members of the University Faculty Council selected by the Nomination Committee and four members from outside the Council selected by the President. The chairperson shall be one of the four Council members and shall be selected by the Nomination Committee in consultation with the President.
The Honorary Degrees Committee shall forward its list of nominees to the University Faculty Council approximately one month in advance of the meeting at which the nominees are discussed. The list shall be accompanied by the nominees' curriculum vitae and a written justification from the committee for each selection based on the established criteria. A copy of the criteria shall be included in this mailing.
The Honorary Degrees Committee shall identify resources within the University to assist in supplying input where appropriate to the selection of nominees for honorary degrees.
In the event that an approved nominee cannot be present at the convocation for which the degree was approved, the recommendation for the degree shall be reviewed annually by the Honorary Degrees Committee.
Nominees for honorary degrees shall not be voted upon by mail ballot except in circumstances judged to be emergencies by the Agenda Committee of the University Faculty Council.
Except for dedications and other special occasions, the presentation of nominations for honorary degrees by the Honorary Degrees Committee to the University Faculty Council normally shall be made no later than the March meeting of each year (one year in advance of the commencement ceremonies).
If a mail ballot becomes necessary, a candidate cannot be declared to have won unless the total of affirmative votes is greater than the total of both the negative and the further-study votes.

Informational Statement

The conferral of honorary degrees provides a special opportunity for the university to recognize persons of outstanding accomplishment. Indiana University, as a leading public university in the State of Indiana, recognizes a particular responsibility to acknowledge and honor persons of outstanding achievement who had significant ties to the state or the university. As an institution particularly responsible for advanced teaching and research in the various academic and professional fields, Indiana University has an equally important responsibility to identify and honor persons of national and international eminence who are the leaders of their fields of creative of professional endeavor.

The honorary degree is the highest academic recognition Indiana University can bestow. Thus, candidates for the honorary degree must have demonstrated the highest levels of excellence as scholars, artists, professionals, or public servants. Equally high expectation is placed on their personal integrity and concern for the public good. In recognizing such persons, the university identifies women and men who can serve as role models for students, faculty, and of alumni of Indiana University, indeed, for all persons of the state, to respect and emulate.

Candidates for an honorary doctorate can be nominated by any member of the university family. Nominations are submitted for the first state of review to the Honorary Degrees Committee (HDC), which is a standing committee of the University Faculty Council. Some campuses have established faculty committees to initiate nominations and provide for preliminary review at the local level. Nomination materials need not be extensive but should indicate the extraordinary nature of the candidate's life and contribution and should document the backing of the campus faculty and administration. The following initial documentation is suggested:

A letter of nomination from the primary nominator.
A short (one page maximum) narrative explaining why the candidate is worthy of an honorary doctorate from our institution.
A curriculum vitae.
Several letters of recommendation from within the university, usually from senior professors, distinguished scholars, and/or administrators, and a letter from the dean of the sponsoring college or appropriate head of the academic unit on the campus making the recommendation.

Nominators may be asked by the HDC to expand the dossier and to solicit statements of support from distinguished individuals outside the university.

Approved candidates are recommended by the HDC to the University Faculty Council for a second stage of review and approval. The president of the university then transmits the dossiers of approved candidates to the Trustees of Indiana University for review and final, formal action.

It should be noted that the process of committee, council, and board review is a long one, often taking up to two years from inception to the actual awarding of the degree at a public ceremony. To assist university colleagues in their efforts, nominators should start the process early.

Since nominations for honorary degrees can be initiated by persons from any segment of the university family, the achievement of individuals which prompt nominations will reflect the broad spectrum of values expressed in contemporary U.S. culture. The faculty and Trustees of Indiana University share the important and challenging task of selecting those nominees most appropriate for recognition as exemplary models for all of us. The award ceremony focuses attention at the interface between the university and society and the qualities of the persons honored reveal the values of academia.

The Honorary Degrees Committee invites the participation of all interested persons in this important process. The UFC awaits the nomination of persons of truly outstanding achievement for conferral of honorary doctoral degrees at graduation and major academic ceremonies on all campuses of the university.

DOCUMENT D-IV
REVIEW PROCEDURES FOR ADMINISTRATORS
BLOOMINGTON CAMPUS
INDIANA UNIVERSITY
(Approved: BFC 3/23/99, 3/22/83, 3/20/01)

RATIONALE:

Review provides a formal, systematic way for the faculty to have input into assessment of administrators, the vast majority of whose activities bear directly on the faculty.
Review provides a structured mechanism for feedback and advice for the improvement of campus administration and for the maintenance of superior administrative performance.
Review provides a psychological boost through the knowledge that an administrator's efforts and the program that is the focus of those efforts will be reviewed at regular intervals and that favorable performance will be endorsed by the constituencies to which the administrator has responsibilities.
Review encourages both the administration generally and the individual administrator to set appropriate goals for the unit in question and to assess one's success in reaching those goals.
Review extends beyond the review of the individual administrator because:
1. In general, it stimulates internal review of the unit(s) for which the administrator is responsible, a process that may be most beneficial to the Bloomington Campus, and
2. It allows those most directly affected (i.e., the faculty, students, and staff) to study the administrator's responsibilities and his or her performance in meeting those responsibilities.

PROCEDURES

The following administrators who report to the Chancellor, Bloomington, shall have their performance and that of their offices evaluated on a regular basis:
1. Vice Chancellor for Academic Affairs and Dean of Faculties
2. Vice Chancellor for Academic Support and Diversity
3. Vice Chancellor for Budgetary Affairs and Planning
4. Vice Chancellor for Enrollment Services
5. Vice Chancellor for Student Affairs and Dean of Students
6. Affirmative Action Officer
7. Dean, University Division
8. Dean, Women's Affairs
9. Dean, College of Arts and Sciences
10. Dean, School of Education
11. Dean, School of Health, Physical Education and Recreation
12. Dean, School of Informatics
13. Dean, School of Journalism
14. Dean, School of Law
15. Dean, School of Library and Information Science
16. Dean, School of Music
17. Dean, University Libraries
For each of these administrators, there shall be a comprehensive review (hereafter referred to as Review) conducted early in the fifth year in office and at recurring intervals of four years (see sections 3–7 below). In addition, each dean (listed 1.I through 1.Q above) shall be evaluated by a periodic survey distributed to the faculty of the administrator's unit (see sections 8–11 below). The Chancellor will provide reasonable and adequate staff and financial support for these review activities.
In the spring semester of each academic year, the Chancellor, Bloomington, shall provide the Council with a list of all administrative officers subject to Review the following year. He or she shall have responsibility for selecting the membership of the Review Committees according to the following provisions:
1. Because the duties of campus-wide administrators bear directly on the teaching, research, and service missions of all units on the campus, a majority of members of their Review Committees shall be from the faculty at large.
2. In the case of deans of the College of Arts and Sciences and of the professional schools reporting to the Chancellor, Bloomington, the majority of the members of their Review Committees shall be faculty from the unit whose administrator is being reviewed.
3. Where there are units subordinate to the administrator being reviewed, the number of faculty recommended from among the units subordinate to the administrator shall be in rough proportion to the number of faculty in each of the subordinate units.
4. The Bloomington Faculty Council's Nomination Committee shall submit a list of prospective Review Committee faculty members to the Chancellor. As part of this process, the Nomination Committee shall seek names from the Advisory Committee, Policy Committee, or similar faculty-elected committee (whichever is appropriate) of the unit being reviewed, and from other relevant groups, to be considered for inclusion in the list provided by the Nomination Committee.
5. The Nomination Committee's list shall contain approximately one-third more names than the number of faculty anticipated by the Chancellor to be on the Review Committee, so as to provide him or her with some choice in appointments to the committee. All faculty appointments to the Review Committee shall be made through the Nomination Committee.
6. In addition to receiving nominations for the Review Committee from the Council, the Chancellor shall solicit nominations from appropriate representative student groups, as well as from other appropriate non-faculty constituencies.
7. The administrator under review shall not provide any nominations for the Review Committee.
8. Before being made final, the composition of the Review Committee shall be reviewed by the administrator, who may object to any nominee for cause. The Chancellor shall give appropriate weight to these objections in formulating the Review Committee. The proposed committee then shall be reviewed by the Nomination Committee and submitted by the Chancellor to the Agenda Committee for discussion.
9. The Chancellor shall select a chair from the membership of the Review Committee or consult with the Nomination Committee about alternatives.
The Chancellor shall make his or her requests for the creation of Review Committees simultaneously with the announcement of the officials to be reviewed in order to allow at least one semester for completion of the Review process.
The Chancellor and the President Pro Tempore of the Bloomington Faculty Council shall convene the Review Committee. The Chancellor shall provide the Review Committee with a description of the duties and responsibilities of the administrator under Review. The Review Committee shall have latitude in establishing its own procedures, provided that it responds with data to the following questions as a minimum:
1. Has the administrator worked with appropriate constituencies to set goals and objectives for the unit?
2. To what extent does the administrator facilitate the achievement of these goals?
3. How effectively does the administrator represent and promote the unit to persons outside the unit?
4. How well has the administrator dealt with outside pressures in maintaining the integrity of the unit?
5. How is the unit perceived across the campus and by the state and the nation?
6. How effectively has the administrator implemented the University's Affirmative Action Plan?
7. How effectively has the administrator worked with and implemented policies adopted by relevant faculty governance bodies?
Once a draft of the Committee's report is available, the Review Committee shall:
1. Provide the reviewed official with a copy of the draft report and
2. Meet (not less than three days later) with the official being reviewed to discuss the draft report. The Review Committee then shall meet with the Chancellor to submit and discuss its final report.
Copies of the reports of the Reviews of the remaining administrators, deans listed 1.I–1.Q above, shall be conveyed to the Agenda Committee of the Bloomington Faculty Council, and to the dean's Elected Policy Committee. Reports may be made public at the discretion of the administrator reviewed.
The Chancellor, in consultation with the chair of the administrator's review committee, the president of the Bloomington Faculty Council, and, if applicable, the chair of the administrator's Elected Policy Committee, shall prepare a summary of the findings of the Review report, which shall be made public.
Periodic surveys shall also be conducted for the deans listed 1.I through 1.Q above. These deans have direct responsibility for faculty and have Elected Policy Committees. See: http://www.indiana.edu/~bfc/docs/policies/statement.html
A survey shall be conducted at the beginning of a dean's third year during the initial five-year term of appointment. Thereafter, a survey shall be conducted as part of each comprehensive Review.
The Chancellor shall appoint an independent Agent (such as the IU Center for Survey Research) to conduct the survey.
The survey shall be in three parts:
1. A set of approximately 10 questions, the same for all deans, drafted by the Nomination Committee in consultation with the survey Agent and approved by the Bloomington Faculty Council. These questions will address such issues as the dean's leadership, administrative skills, encouragement of faculty, and program development.
2. A set of approximately 5 unit-specific questions prepared by the dean's Elected Policy Committee.
3. A place for written comments. The final drafting of all questions shall be done in consultation with the survey Agent to ensure fairness and appropriateness of the questions.
The survey Agent shall send a copy of the survey to each faculty member of the dean's unit and collect all faculty responses within a specified period of time. The Agent shall make a tabulation of the responses to the questions and a compilation of the written comments, without reference to the originator.
A copy of the written comments shall be conveyed to the dean and to the Chancellor and shall be treated as confidential. The tabulated results of the remainder of the survey shall be conveyed to the Chancellor, to the dean, and to the dean's Elected Policy Committee. The results also shall be made available to Review Committees. The tabulated results shall be treated as confidential unless confidentiality is waived by the dean.
The tabulated results of the survey shall be reflected in the summary Review report prepared by the Chancellor, as stipulated in Section 8 above. In the case of initial surveys of a dean not associated with Reviews, the Chancellor shall prepare a summary report of the tabulated survey results, in conformity with the procedures of consultation stipulated in Section 8 above.
As a general principle, the Elected Policy Committees of the deans 1.I. through 1.Q. shall establish Review procedures for departmental chairpersons and other officers of their unit who exercise significant discretionary authority. Procedures need not be uniform but should be appropriate to the officers or offices being reviewed.

DOCUMENT D-V
ELECTED POLICY COMMITTEES IN SCHOOLS AND COLLEGES
(Approved: BFC 3/22/83, 1/15/85)

1. The Bloomington Faculty Council recommends that the dean of each school on the Bloomington Campus appoint a faculty committee to establish procedures for the nomination and election of a policy committee by the faculty of that school.

A. To formulate policies about school affairs in the areas of faculty authority listed in Article II, Section 7, of the Constitution of the Bloomington Faculty in consultation with the dean of the school and
B. To advise the dean in the exercise of the dean's authority.
2.The existence of such policy committees does not remove the authority of the faculty of identifiable subunits of a school to take appropriate action affecting these subunits.
3. If a majority of the faculty of a given school indicates in a referendum that it considers an elected policy committee inappropriate for its school, it may delegate the authority granted it under the Bloomington Faculty Constitution to another faculty committee or to the school's faculty as a whole. This committee or the school's faculty as a whole shall then be regarded as equivalent to an elected policy or advisory committee.
4. In order to ensure communication between the BFC and school or college policy committees and comply with the provisions of Bylaw 7 of the Bloomington Faculty Council, the President Tempore of the BFC shall solicit the names of the representatives of the elected policy committees from each of the school deans early in the fall semester. The President Pro Tempore shall, on the basis of these lists, determine whether or not each school policy committee is represented in the membership of the BFC. If such representation is lacking, the President Pro Tempore shall request that school or college policy committee to elect a representative to attend BFC meetings as an observer with speaking privileges.
5. Inasmuch as #3 of this policy recognizes that individual circumstances in the schools will determine the form of each school policy committee, for purposes of clarification, Bloomington campus policy committees are understood to be:

A. College of Arts and Sciences: COAS Policy Committee
B. Graduate School: Graduate School Council
C. >School of Business: Academic Council
E. School of Education: Policy Council
F. School of Health, Physical Education, and Recreation: Administrative Council
G. School of Law: Dean's Advisory Committee
H. School of Library and Information Science: faculty as a committee of the whole
I. School of Music: School of Music Council
J. School of Optometry: faculty as a committee of the whole
K. School of Public and Environmental Affairs: Policy Committee
L. University Libraries: Bloomington Library Faculty Council

Document, D-VI
CONSTITUTION OF THE BLOOMINGTON FACULTY
(Approved: BFC 5/6/75; Faculty 11/14/75; Amended: BFC 2/5/80, 2/15/83, 2/4/92, 2/16/93, 4/19/94, 11/18/97; Faculty 5/2/80 and 4/15/83, 3/9/92, 6/25/93, 9/2/94, 12/15/97)

Article I: The Faculty

SECTION 1.1: FACULTY
The faculty shall consist of the Bloomington Chancellor and all professors and instructors with tenure-related appointments at the Bloomington Campus.

SECTION 1.2: PROFESSIONAL LIBRARIANS
Professional librarians at Bloomington with tenure-related appointments shall have all the privileges and rights vested in the faculty by this constitution.

SECTION 1.3: PROFESSIONAL RESEARCHERS
Holders of research ranks at Bloomington (as defined by action of the Board of Trustees on February 7, 1981) shall have the privilege of full participation in Faculty Council activities.

SECTION 1.4: ASSOCIATE FACULTY DEFINED
Associate faculty shall consist of administrative officers of the Bloomington campus who do not hold academic rank, and all persons holding academic appointments at the Bloomington campus who do not qualify as faculty under the provisions of Section 1.

SECTION 1.5: EMERITUS FACULTY
Emeritus faculty shall have the status of associate faculty.

SECTION 1.6: CERTIFICATION OF MEMBERS
Certification of persons qualifying under the definitions of Sections 1, 2, 3, 4 and 5 shall be made by the Bloomington Chancellor as required in Section 3 of the Constitution of the Indiana University Faculty.

Article II. Authority of the Faculty

SECTION 2.1: AUTHORITY OF THE FACULTY
A. The Faculty of the campus has legislative and consultative authority pertaining to the campus regarding:
1. The campus' academic mission.
2. The campus' structure of faculty governance, consistent with the university faculty standards.
3. Policy and allocation of authority for academic matters affecting more than one school on the campus.
4. Academic calendar, with only such deviation from the university calendar made necessary by local circumstances.
5. Creation, reorganization, merger, and elimination of programs and units affecting more than one school on the campus.
6. Appointment, promotion and tenure, compensation, conduct and discipline, and grievances of campus faculty, consistent with university faculty standards.
7. Appointment and review of campus academic officers and administrative officers affecting the academic mission, consistent with university standards.
8. Campus facilities and budgets.
9. Student conduct and discipline, consistent with university standards.
10. Intercollegiate and intramural athletics.
11. Other matters affecting the academic mission of the campus, subject to the legislative authority of the university and school facilities.
12. Academic programs not within the authority of a school faculty. In such cases the campus faculty exercises the same authority as would be vested in a school faculty.

B. School faculties (including the faculty of the College of Arts and Sciences) have legislative and consultative authority pertaining to the school regarding:

1. The school's academic mission.
2. The school's structure of faculty governance, consistent with university faculty standards.
3. Creation, reorganization, merger, and elimination of academic programs and units within the school.
4. Authority of academic units within the school and the relations between them.
5. Conferring of degrees.
6. Curriculum.
7. Academic calendar, with only such deviation from university and campus calendars made necessary by special curricular or accreditation requirements.
8. Admission and retention of students in the school.
9. Standards for student academic performance.
10. Student conduct and discipline, consistent with university and campus faculty standards.
11. Appointment, promotion and tenure, compensation, conduct and discipline, and grievances of school faculty, consistent with university and campus faculty standards.
12. School facilities and budgets.
13. Appointment and review of school academic officers (except the dean of the school) and administrative officers affecting the school's academic mission, consistent with university and campus faculty standards.
14. Other matters affecting the academic mission of the school, subject to the legislative authority of the university and campus faculties.

SECTION 2.2: EXERCISE OF FACULTY AUTHORITY

A. Campus faculty authority may be exercised in meeting or by mail ballot but normally shall be delegated to a body of elected representatives, the Bloomington Faculty Council.

B. Faculties of schools or of the college may delegate authority to faculties of departments, divisions, or other academic units. The faculty of any unit to which faculty authority is delegated shall establish democratic means of self-governance, consistent with university, campus, and school/college faculty standards. Appointments of faculty to the unit, or to the chair of the unit, should be made only after consultation with the members of the unit.

Article III: Officers

SECTION 3.1: OFFICERS
The Presiding Officer, the President Pro Tempore, the Secretary, and the Parliamentarian of the Bloomington Faculty Council shall serve concurrently in these positions for the Bloomington Faculty.

Article IV: Meetings

SECTION 4.1: REGULAR MEETINGS
The faculty and associate faculty shall hold one regular meeting, as early as practicable during the first semester of each academic year, on a date fixed by the Bloomington Chancellor. At this meeting the Bloomington Chancellor shall report on the state of the Bloomington Campus.

SECTION 4.2: SPECIAL MEETINGS
Special meetings of the faculty may be convened by the Bloomington Chancellor by petition to the President Pro Tempore of 50 faculty members, or by majority vote of the Bloomington Faculty Council.

SECTION 4.3: QUORUM AND MAJORITY
A quorum of 200 of the faculty is required to conduct business. Unless 800 or more faculty members are present, a mail ballot of the faculty is required to ratify any action taken. A majority of those voting in the mail ballot shall be required for ratification.

SECTION 4.4: NOTICE OF MEETINGS
Except in the case of an emergency declared by the Bloomington Chancellor, the President Pro Tempore shall notify each member and associate member of the faculty at least one week in advance of the date of a regular or special meeting.

SECTION 4.5: RECORD OF MEETINGS
The Secretary shall keep comprehensive minutes of the proceedings and actions of all faculty meetings, and make copies available to members and associate members of the faculty.

Article V: Bloomington Faculty Council

SECTION 5.1: MEETINGS
The Agenda Committee shall schedule meetings of the Bloomington Faculty Council on the first and third Tuesdays of the month during the regular school year, to include at least four meetings each semester. Council meetings shall be open to non-members as provided in the bylaws.

SECTION 5.2: LEGISLATIVE FUNCTIONS
All matters appropriate for faculty action under Section 2.1, may be considered by the Bloomington Faculty Council. The Council may act or refer such matters to the faculty.

SECTION 5.3: ADMINISTRATIVE FUNCTIONS
The Bloomington Faculty Council shall have administrative powers to carry out its functions, financed from University funds, and to adopt its own bylaws.

SECTION 5.4: RESPONSIBILITY TO THE FACULTY
A. The Council shall promptly report its proceedings to the faculty and to the associate faculty.

B. On votes dealing with substantive matters, the reports shall include an accounting of how the individual Council members, or their alternates, voted.

C. At the request of a majority of the Council members present, any matter must be submitted to the faculty for consideration, either by mail ballot or at a faculty meeting.

SECTION 5.5: OFFICERS
The Bloomington Chancellor shall preside at meetings of the Council. The Council shall elect from among its elected faculty members a President Pro Tempore, a Secretary, a Parliamentarian, and an Agenda Committee. The President Pro Tempore shall preside at meetings of the Faculty Council and at meetings of the Faculty in the absence of the Bloomington Chancellor and shall be the presiding officer of the Agenda Committee. The Secretary shall and the Parliamentarian shall also serve as members of the Agenda Committee.

SECTION 5.6: MEMBERS

A. Representation of Faculty and Librarian Units.

1. Faculty and Librarian Election Units; Qualifications of Representatives

The following units shall each constitute an election unit: College of Arts and Sciences; School of Business; School of Education; School of Health, Physical Education, and Recreation; School of Journalism; School of Law; School of Library and Information Science; School of Music; School of Optometry; School of Public and Environmental Affairs; and the Library. However, the College of Arts and Sciences ahll be divided into sub-election units in a manner specified by agreement of the College Policy Committee and the Bloomington Faculty Council Nomination Committee. Such division of the College into sub-election units shall be published with the Council's bylaws governing the conduct of . Further, any academic units with faculty on the Bloomington campus not included within the above units shall be grouped together to constitute an election unit. Council representatives from election units must be persons qualifying under sections 1.1, 1.2, and 1.3 of this constitution and shall be nominated and elected by such qualified persons in the represented unit.

2. Basis of Representation

Each faculty and librarian election unit shall have a minimum of one Council representative. The Council's bylaws shall specify a basis for apportioning representatives to election units in accordance with the number of persons in the units qualifying under sections 1.1, 1.2, and 1.3 of this constitution so that there will be not less than thirty nor more than thirty-five faculty and librarian unit Council representatives. The College of Arts and Sciences, in addition to its representatives of its sub-election units, shall have a representative to represent the College at large.

B. At-Large Campus Representatives

There shall be ten Council representatives elected from the Bloomington campus at large of whom at least two must be untenured. Such representatives must be persons qualifying under section 1.1, 1.2, and 1.3 of this constitution.

C. Retired Faculty and Librarians

Retired faculty and librarians with an Indiana address of record in the Dean of the Faculties Office shall constitute an election unit entitled to two Council representatives.

D. Term of Office, Nomination, and Election

The Council representatives specified in sections 5.6.A to C shall hold office for a two-year term. Except as provided below, an elected member shall be eligible to serve two consecutive terms but then shall be ineligible for the next two elections. A person elected President Pro Tempore of the Council shall be eligible for an extension of term of office, as provided in the Council's bylaws, that can result in a maximum of five years of consecutive Council membership. Any member whose term has been so extended shall be ineligible for re-election to the Council for the next two elections following the end of his or her term as president pro tempore. In the conduct of elections, the Council's Nomination Committee shall arrange that half of the unit representatives and half of the at-large representatives will be elected each year. The Council's bylaws shall specify the procedures for nomination and election of unit and at-large representatives.

E. Administrators

The Bloomington Chancellor and such additional administrative officers as may be designated in the Council's bylaws shall be voting members of the Council.

F. Student Representatives

The voting membership of the Council shall include:

1. The President and a Vice President of the Student Association.

2. Four graduate students selected in accordance with the procedures of the Graduate Student Organization, of whom at least one shall be an officer of the Graduate Student Organization and at least two shall be associate instructors.

G. The President of the Professional Council shall be a voting member of the Council.

H. Non-voting Members

The Council's bylaws may provide for non-voting BFC representation of other campus constituencies.

SECTION 5.7: RELATION OF BLOOMINGTON FACULTY COUNCIL TO FACULTY AND LIBRARIAN UNIT GOVERNANCE.

The Council's Bylaws shall provide for ways in which the work of the Council and faculty and librarian unit elected governance may be coordinated. To that end, a Council representative from each faculty and librarian unit elected pursuant to section 5.6.A shall serve as a Council liaison to the policy committee, or equivalent, of the unit. In the case of the College of Arts and Sciences, this representative shall be the representative elected from the College at large. For other units with more than one Council representative, the Council's bylaws shall adopt a means of specifying which of its representatives shall serve in the policy committee liaison role.

Article VI. University Faculty Council

SECTION 6.1: BLOOMINGTON REPRESENTATION
Authority on matters falling under the jurisdiction of the University Faculty Council shall be exercised by Bloomington faculty representatives selected in a manner specified in the bylaws.

Article VII. Review Functions of the Faculty

SECTION 7.1: BLOOMINGTON FACULTY BOARD OF REVIEW
The review functions of the faculty at Bloomington shall be exercised by a Bloomington Faculty Board of Review. This board shall consider complaints concerning academic freedom, reappointment, tenure, promotion, salary adjustment, and the nature or conditions of work. Any member of the faculty or associate faculty at Bloomington, with the exception of associate instructors, desiring a review of administrative action in these stated areas may request in writing a hearing by this Board of Review.

SECTION 7.2: ORGANIZATION OF THE FACULTY BOARD OF REVIEW
The elected representatives on the Bloomington Faculty Council shall select five members of the faculty as the Bloomington Faculty Board of Review. The members of the Board shall elect their own presiding officer. The members shall hold office from the first day of May for staggered terms of two years. Alternates shall be selected by the Bloomington Faculty Council to replace temporarily those members of the Board absent from campus during the summer sessions. Members and alternates shall complete the review of any case which they have begun to consider. At least two years shall elapse between terms of office. In offering nominations for election to the Faculty Board of Review, consideration should be given to representation across academic ranks, among divisions of the University, and between tenured and non-tenured faculty.

SECTION 7.3: PROCEDURES
The procedures governing the operation of the Bloomington Faculty Board of Review shall be established by the Bloomington Faculty Council.

Article VIII. Amendments

SECTION 8.1: INITIATED BY THE COUNCIL

A motion to amend this constitution may be presented to and discussed by the Bloomington Faculty Council. If the Council votes to recommend that the general faculty consider the amendment, the President Pro Tempore shall circulate the document to the voting members of the faculty. If within fifteen class days the faculty have not scheduled a meeting to consider the amendment, the President Pro Tempore shall proceed according to Section 8.3.

SECTION 8.2: INITIATED BY A MEETING OF THE FACULTY
A motion to amend this Constitution may be presented to and discussed at a meeting of the faculty. If the meeting votes in favor of the amendment, the President Pro Tempore shall proceed according to Section 8.3.

SECTION 8.3: RATIFICATION BY THE FACULTY
If a proposed amendment has been approved by the Bloomington Faculty Council and considered by a meeting of the faculty, or if fifteen class days have elapsed after Council approval without a call for a faculty meeting, or if a proposed amendment has been approved by a duly convened faculty meeting, the President Pro Tempore shall circulate a ballot to the faculty. The mail ballot shall be accompanied by a summary of arguments presented during any general faculty meeting at which the amendment was considered. The President Pro Tempore shall count the ballots, and report the results to the general faculty. A majority of those voting in the mail ballot shall be necessary for adoption of the amendment.

DOCUMENT D-VII
BYLAWS OF THE BLOOMINGTON FACULTY COUNCIL
OF INDIANA UNIVERSITY

http://www.indiana.edu/~bfc/docs/policies/Bylaws.htm

DOCUMENT D-VIII
DISTRIBUTION OF BFC MEETING MINUTES

(Approved: BFC 9/15/81)

By a roll-call vote the Council decided to limit the distribution of minutes. Today's minutes will be the last to be mailed to everyone on the Bloomington Campus mass mailing lists. To economize, henceforth only the agenda of the upcoming meeting will be mass mailed; attached to it will be a summary of actions taken during the previous Council meeting. (People who are not Council members will be notified of the time and place of the upcoming meeting [should they wish to attend] and of the agenda items [should they wish to communicate their opinions to Council members].) Verbatim minutes will continue to be mailed to the following mailing lists: 4 [administrators], 4A [chairpersons], Trustees. AF [trustees], and BFC. AF [BFC members, BFC committee members, and anyone else requesting to be placed on our mailing list]. Persons not on the Council may read the verbatim minutes in their departmental offices, departmental libraries, and at the Reference Desk in the Library; they may obtain copies to keep from the Faculty Council Office; and they may request to be placed on our mailing list to receive all verbatim minutes as they are printed. This new plan not only saves money and trees; it should improve our public image.

DOCUMENT D-IX
1974 REORGANIZATION RESOLUTIONS

Preamble

The Bloomington Faculty Council affirms an overriding commitment to the pursuit of excellence in scholarship and research and recognizes this pursuit as a primary mission of the Bloomington Campus. In carrying out any recommendations on the reorganization of Indiana University, no steps should be taken which would interfere with this commitment to excellence.

(Approved: BFC 9/20/77)

A. Academic Leadership Resolutions:
A.1. In order to provide a mechanism to confront major decisions involving academic excellence, priorities, directions, joint and separate programs, resource allocations, standards and their implementation-- especially for the Bloomington-Indianapolis core--a policy committee should be established for that purpose with the Executive Vice President as Chairperson and the Vice President (Bloomington), the Vice President (Indianapolis), the deans of the two faculties, the chief budgetary officers of both campuses, and the chief research officers of both campuses as members.
(Approved: BFC 10/19/77)

A.2.In order to maintain the academic excellence of the Bloomington Campus, it is the responsibility of the Bloomington Dean of the Faculties and the Vice President for Research and Dean of the University Graduate School to be fully and intimately involved in the preparation of all aspects of the Bloomington budget.

(Approved: BFC 10/19/77)

B. Personnel Resolutions:
B.1. The faculties of each multi-campus unit should move as rapidly as possible toward the development of common application of the standards for promotion.
(Approved: BFC 10/19/77)

B.2. The faculty of each multi-campus unit should move toward common guidelines for the preparation of dossiers and common review procedures for promotion. Promotion recommendations for Bloomington-based and Indianapolis-based faculty members of multi-campus units should be considered by joint promotion committees, formed from those operating for the two campuses; the recommendations from these joint committees should be made to the vice president who has supervisory responsibility for the unit to which the faculty member belongs. For multi-campus schools operating on other campuses, the joint promotion committee should include representation from the other campuses.
(Approved: BFC 11/1/77)

B.3. We reaffirm the principle adopted by the Trustees of Indiana University, July 25-27, 1969, that tenure is specific to a single campus.
(Approved: BFC 4/4/78; UFC 3/11/80)

B.4. First, tenure and promotion recommendations undergo the first systematic review at the school or departmental level.

Review by merged and system schools permits representation on committees by faculty members from whatever campuses the schools deem appropriate and allows rigorous application of uniform standards across all candidates. The recommendation from the school passes to the local campus on which the candidate is or is to be tenured. Local campus procedures are followed in consideration of the dossier, resulting in a campus recommendation. This procedure allows application of uniform procedures across the campus and contributes to the sense of academic community. Third, the recommendation from the campus passes to the reporting line vice president, who makes the final recommendation to the President. This procedure clearly defines the role and authority of the vice president to recommend promotion or tenure on another campus. It removes the aspect of double jeopardy.

(Approved: UFC 10/13/81)

B.5. Faculty assignments should be based on program needs with faculty members in positions of their greatest strength and professional interest. New faculty members should be employed with as clear an understanding as possible regarding possible assignments and teaching responsibilities on a single campus or on more than one campus.
(Approved: BFC 12/6/77; UFC 3/11/80)

B.6. Faculty who teach or are engaged in activities on more than one campus should have their loads adjusted to reflect their assignments.
(Approved: BFC 12/6/77)

B.7. [Defeated resolution calling for elimination of salary differentials attributable to geography.]
(BFC 12/6/77)

B.8. Uniform policies for payment of summer salaries on all campuses should be achieved as soon as possible.
(Approved: BFC 1/17/78)

B.9. A faculty member of a multi-campus unit may bring his or her grievance to the Faculty Board of Review of any of the campuses on which the multi-campus unit operates. Once the choice is made by the faculty member, only that Board of Review may consider the case. The Board of Review shall use its regular procedures and give its recommendations to the administrative office with supervisory responsibility for the program in which the faculty member is employed. A librarian should bring his or her grievance to the All-University Library Faculty Review Board. That Board shall use its stated operating procedures.
(Approved: BFC 1/17/78)

B.10. [Defeated resolution which would have allowed Boards of Review to augment their membership by adding members from another campus when considering a case involving a faculty member of a multi-campus unit.]
(BFC 1/17/78)

C. Faculty Governance Resolutions:

C.1.a. [Defeated resolution calling for faculty representatives to sit on Central Administration's committees.]
(BFC 2/7/78)

C.1.b. We request that the President of the University meet once a semester with the Bloomington Faculty Council to discuss matters of mutual interest.

(Approved: BFC 2/7/78)

C.1.c. We recommend that the President be informed of the faculty's desire to establish and maintain close communication on matters of academic excellence, and that means to accomplish that end be discussed by him and the Bloomington Faculty Council.

(Approved: BFC 2/7/78)

C.2.a. The present Constitution of the Indiana University Faculty indicates--and we reaffirm--that the primary faculty governing body should be on each campus, with only those matters taken to multi-campus bodies which require such action. Except for the basic item suggested in the next paragraph [C.2.b], items should reach the University Faculty Council agenda only at the request of one of the campus councils or the President.

(Approved: BFC 2/7/78)

C.2.b. An item of obvious system-wide significance is the approval of new degree or certificate programs for submission to the Commission on Higher Education.

This is now done by a committee composed primarily of administrative officials.

Although the development of degree and certificate programs on particular campuses of the university certainly involves administrative, financial, and political considerations--it seems clear to us that responsible faculty judgment about academic content and quality should be of primary importance. Nor can the development of such new programs be left completely to the discretion of the faculty of a particular campus; the relative importance and need of programs must be assessed within the university community before they are submitted to the Commission. Furthermore, the continuation of academic programs in perpetuity should not be presumed: such a faculty-dominated group should scrutinize existing programs from time to time. The University Faculty Council should create a committee which would have responsibility for recommending directly to the Trustees and the Higher Education Commission the establishment and continuation of all degree and certificate programs. The committee would also recommend directly to the Trustees and the Higher Education Commission any shift in academic programs from single-campus status to multi-campus status and vice versa. The committee should consult with the Faculty Councils of the campuses affected by any such shifts in academic programs. The majority of committee members would be full-time faculty members. The University Degree Program Proposal Review Committee should no longer be responsible for making such recommendations. Staff assistance should be supplied to the new Council committee. The membership of the committee should reflect the distribution of full-time faculty members on the various campuses of the university.

(Approved: BFC 2/7/78)

C.2.c. [Considered this recommendation to be an information item rather than an action item: it called for fewer meetings of the University Faculty Council--perhaps all-day meetings.]
(BFC 2/7/78)

C.2.d. [Tabled: this recommendation called for a Bloomington-Indianapolis faculty body.]

(BFC 2/7/78)

C.2.e. We recommend that the Bloomington representation on the University Faculty Council (and on the Bloomington-Indianapolis group mentioned in #C.2.d. above) be composed of members of the Bloomington Faculty Council. [BFC bylaws were subsequently amended to implement this resolution.]

(Approved: BFC 1/21/78)

C.3. [Defeated this recommendation which would have designated all deans and program directors as ex-officio members of the BFC.]

(BFC 4/4/78)

D. Budgetary Resolutions:

D.1. Bloomington and Indianapolis budgets, budget requests, and state appropriations should reflect as accurately as possible the academic programs which have activities on each campus.

(Approved: BFC 2/21/78)

Budgets, budget requests, and state allocations should reflect as accurately as possible the academic programs which have which have activities on each campus.

(Approved: UFC 11/13/79)

D.2. An intercampus services account should be established which would make it possible to shift personnel and services temporarily from one campus to the other to reflect as accurately as possible the services which are being performed by either campus for the other.

(Approved: BFC 2/21/78)

An intercampus services account should be established which would make it possible to shift personnel and services temporarily from one campus to another to reflect as accurately as possible the services which are being performed by one campus for another.
(Approved: UFC 2/12/80)

D.3. Contingent upon the implementation of Resolution #D.4., Bloomington and Indianapolis budgets should reflect all academic and academic-related income and expenditures on each campus: therefore, income from research grants, including indirect costs, should be treated as nearly as possible as campus-specific income to the campus on which the research costs are incurred. Arrangements for conducting multi-campus grant activities should be made through the proposed intercampus account.
(Approved: BFC 2/21/78)

D.4. The Bloomington Campus budget should reflect academic activities on the Bloomington Campus: therefore, the Central Administration budget, budget request, and budget appropriation should be distinct from the Bloomington Vice President's budget, budget request, and budget appropriation.

(Approved: BFC 2/21/78)

E. Program Resolutions
E.1. Undergraduate student transfers into any school, college, or department of the university from the University Division or from any other school or college shall be made only with the consent of the school, college, or department into which the transfer is being made and upon the basis of standards approved by them.
(Approved: BFC 4/18/78; UFC 11/13/79)

E.2.a. [Tabled: recommendation asked that any curricular change affecting other units should be publicized and cleared through the Dean of the Faculties' Office.]

(BFC 4/18/78)

E.2.b. Schools, colleges, and departments should not change their requirements for undergraduate admissions without publicizing their intent to do so. The schools, colleges, and departments should allow a reasonable period of time to elapse between publicizing the changes and instituting changes in standards.
(Approved: BFC 4/18/78; UFC 11/13/79)

E.3. [Tabled: recommendation required that any graduate course--to be counted toward any graduate
degree--must have the approval of the school involved for the content and quality of the course on the particular campus at which it is taken.]

(BFC 4/18/78)

E.4. Increased efforts should be made to help Bloomington students with internships, work experiences, clinical practice activities, and similar programs in the Indianapolis metropolitan area.

(Approved: BFC 4/18/78)

Increased efforts should be made to help I.U. students with internships, work experiences, clinical practice activities, and similar I.U. programs in the metropolitan areas.

(Approved: UFC 11/13/79)

E.5. Multi-campus schools should conduct their placement activities in such a way as to give full and equal help to all their students, whatever their campus, with the understanding that this may involve the utilization of differing offices and facilities on different campuses.

(Approved: BFC 4/18/78)

E.6. Where responsibilities for program and budget activities on a particular campus are vested in different Vice Presidents, differences in view as to program expenditure priorities should be resolved by negotiation and mutual consent of the two Vice Presidents or their staffs or--failing such agreement--by the Executive Vice President or President, with as much consultation with representatives of affected faculties as possible.

(Approved: BFC 4/18/78)

DOCUMENT D-X
COMMITTEES
(Approved: BFC 2/6/73, 4/16/85)

Long-Range Planning Committee

The Bloomington Faculty Council shall create a standing committee on long-range planning. There shall be a total of at least seven members, of which two will be students, one graduate, one undergraduate; the remaining members shall be appointed by the Nomination Committee of the Faculty Council.

Affirmative Action Committee

The Bloomington Faculty Council Affirmative Action Committee shall give an oral report annually to the Bloomington Faculty Council at the first or second meeting of the spring semester on the status of women and minorities on the faculty or on any other matters that concern the progress of affirmative action on the Bloomington campus.

Bloomington Campus Computer Users' Committee

The Nomination Committee will appoint a member of the BFC each year to serve as a voting member of the BCCUC. The BFC liaison to the BCCUC will report to the Agenda Committee on computing issues before BCCUC at least once each semester.

Student Affairs Committee

The Student Affairs Committee should establish a standing subcommittee for student athletes. The primary responsibility of this subcommittee would be to monitor the situation of the student athlete at Indiana University, Bloomington, to see that the rights of student athletes are protected, to promote their academic and other interests, and to see that IU intercollegiate athletics are conducted in accordance with the understanding that the student athlete is a student first and an athlete only secondarily.

DOCUMENT D-XI
CONSULTATION
(Approved: BFC 1/15/85)

The Bloomington Faculty Council exercises the delegated authority of the Bloomington Faculty. When administrative decisions affecting faculty interests across the campus are pending, the Bloomington Faculty Council shall be the appropriate body for consultation. When time constraints prevent broad consultation or the calling of an emergency meeting, the Agenda Committee shall serve in place of the Faculty Council for purposes of consultation with the administration.

DOCUMENT D-XII
CONTINGENCY PLANNING POLICY
(Approved: BFC 12/14/82, 10/16/84)

Rationale:

It is a well-established principle at Indiana University that the appropriate locus of administrative decisions regarding school-level units is the school. Equally well-established in administrative decision-making is a tradition of consultation. School deans, for example, consult with their faculty by means of elected policy and advisory committees; the deans, in turn, consult with each other and with the campus vice president in matters of broader campus interest; the vice presidents consult with each other and, as needed, with the president in matters of system-wide interest.

The Faculty Council recognizes that most decisions regarding merger, reorganization, or elimination of programs will be made on the school level. On the other hand, it also recognizes that in the modern university it will be a rare case when the implementation of such decisions does not impact on units outside the school in question. The existence of interdisciplinary programs between schools, the increasing number of faculty with joint appointments, and the large number of students with no academic home, as well as others enrolled in courses outside their parent schools, are but a few examples of the complex nature of our modern academic enterprise which makes reorganization, merger, and elimination of academic programs a matter of both school and campus interest.

It is the position of the Bloomington Faculty Council (1) that it is in the best interests of the administration, the faculty, and the students that adequate consultation take place between all the relevant parties in pending matters of merger, reorganization, or elimination of academic programs, and (2) that, when there is disagreement about the necessity for such actions on academic grounds, an impartial forum should be available to the parties involved for the resolution of disputes. The Faculty Council is the appropriate agency to facilitate such consultation and, as needed, resolution, because it is the only campus body with representatives from all the potentially affected parties: faculty from each of the schools, administrators, students, and staff.

A number of factors will affect academic programs on the Bloomington Campus in the years ahead. Faculty and student interests may generate a need to develop entirely new programs. Data collected and analyzed through the planning process could lead to significant reallocations of campus resources. Interdisciplinary interest might suggest new locations for resources. Campus funding levels will inevitably raise questions about the distribution of resources as they influence the growth or contraction of academic areas. In short, it may be necessary to examine the possibility of and to make decisions about financial shortages; about the expansion, merger, reorganization, or elimination of academic programs on the campus; and about the reassignment of faculty. The following guidelines set forth procedures to assure that these issues will be addressed with both fairness and due process.

I. Faculty Authority:
A. Under the authority of Article II, Section 7, of the Constitution of the Indiana University Faculty, Article II of the Constitution of the Bloomington Faculty endows the faculty with the power to establish policies and to determine procedures for their implementation in matters of curriculum, faculty status, and standards and procedures for faculty appointments.

B. Decisions concerning reorganization, merger, reduction, and elimination of programs shall occur as a result of a review process in which the faculty has assumed a prominent role.

C. Reorganization, merger, reduction, or elimination of a program shall proceed according to procedures established by the Bloomington Faculty Council and the elected policy committee of each school directly affected.

D. In the implementation of a reorganization, merger, reduction, or elimination of programs, the following procedures shall apply to faculty with appointments in Bloomington tenure units.

II. Affirmative Action:

These procedures shall not be applied in a manner that is inconsistent with Indiana University's commitment to affirmative action.

III. Faculty Participation in Campus-Level Budget Decisions on Financial Difficulties:

A. Whenever a serious financial shortage for Indiana University as a system or Indiana University-Bloomington as a whole becomes imminent, the Bloomington faculty and administrators together shall weigh the situation and means for alleviating it. The campus shall strive to avoid impairment to its academic missions of research, teaching, and service.

B. The term "Indiana University-Bloomington" (IUB) shall refer to all academic and non-academic units and subunits of the University whose budgets are administered by the Vice President, Bloomington and the Dean for Budgetary Administration and Planning, Bloomington. This includes the Bloomington-based subunits of the merged schools but excludes their Indianapolis subunits.

C. Financial Difficulties:
1. A financial crisis for IUB as a whole would be a situation in which an unusual deficit, either incurred or anticipated, could be settled only through a level of retrenchment which might seriously impair IUB's academic missions of research, teaching, and service.
2. A financial exigency for IUB would be the worst type of financial crisis--a demonstrably bona fide, imminent financial crisis which threatened the survival of IUB as a whole and which could not be alleviated by means less drastic than the termination of faculty appointments with tenure or of faculty appointments without tenure before the end of the specified terms.1

D. As soon as a financial crisis for IUB as a whole becomes imminent or an ongoing financial crisis worsens, the Vice President, Bloomington shall request the recommendations of the Bloomington Faculty Council (BFC) and its Budgetary Affairs Committee (BAC). If the Vice President, Bloomington believes that the circumstances may be severe enough to lead to a declaration of financial exigency, then he shall request the BFC and the BAC to consider this possibility.

E. The BAC shall secure and review relevant information, both budgetary and otherwise, about the campus and the system. The BAC shall consult with the Vice President, Bloomington, the campus deans, the school deans, and other campus administrators; the BAC shall consult with the Educational Policies Committee and the Faculty Affairs Committee of the BFC; and the BAC shall consult with representatives of other affected campus groups, such as the Staff Council and the IUSA. The BAC shall consider alternatives for alleviating the situation. Within 30 days of the request from the Vice President, Bloomington, the BAC shall submit to the Vice President, Bloomington and the BFC a report on its deliberations, its judgment of the severity of the situation, and its recommendations for alleviating the effects. If in the BAC's view the severity of the crisis warrants a declaration of financial exigency, it shall so recommend.

F. The BFC, acting on the basis of the report from the BAC, shall weigh the situation and submit its recommendations to the Vice President, Bloomington.

G. Upon receipt of the recommendations of the BAC and the BFC, the Vice President, Bloomington shall meet with the President Pro Tempore of the BFC and the Chairperson of the BAC to discuss the recommendations. Subsequently, the Vice President, Bloomington shall notify the BAC and the BFC of the administration's assessment of the crisis and the proposed means for alleviating it, and shall allow an opportunity for questions and discussion.

H. If a financial exigency is declared, the declaration shall expire within one year from the date of its announcement, unless this full review procedure is invoked again.

IV. Procedures for Program Merger/Reorganization/Elimination:

The following proposals deal with the possibility of merger, reorganization, or elimination of academic programs, and become effective after appropriate school procedures have been completed.

A. If program reorganization can be achieved within a unit and without the dissolution of degree-granting or certificate-granting programs, such reorganization will be reported by the dean(s) of the appropriate school(s) to the BFC Committee on Program Merger/Reorganization/ Elimination (BFC-CMRE). If merger can be effected between two or more units to the satisfaction of those units and without the dissolution of degree- granting programs, such a merger will be reported to the Vice President by the dean(s) of the appropriate school(s). The Vice President will refer the matter to the BFC-CMRE. If, after a reasonable period for faculty remonstrance, the BFC-CMRE believes that a reported merger or reorganization requires further review, the BFC-CMRE by a majority vote may initiate the procedures described in Section IV.B. following.

B. All other instances of program merger/reorganization/ elimination will be submitted to a three-committee review system consisting of (1) faculty and students of the unit(s) in question, (2) a general faculty committee, and (3) administrative officers.

1. Unit Committee:
A representative group of faculty and students from the affected unit will be selected by the chairperson and/or the policy-making body of the unit. In decisions of merger and reorganization involving more than one unit, this committee will include equal representation of those units and a non-voting chairperson from outside the units who will be selected by the BFC-CMRE.

2. BFC Committee on Program Merger/ Reorganization/Elimination (BFC-CMRE):
This committee will consist of one member from each of the Bloomington Faculty Council electoral units; members will be elected from the Council and/or the faculty to a two-year term with one-half of the members elected each year. The election to determine membership will follow procedures used for electing the Faculty Board of Review. If a vacancy occurs the Nomination Committee and the Agenda Committee will select a replacement from that member's electoral unit. The BFC-CMRE will choose its own chairperson and will submit an annual report to the Council.

3. Administrative Committee:
This committee will be selected by the Vice President and will consist of the Vice President and/or deans or their designates.

4. Procedures:
After appropriate school procedures have been completed, the dean(s) of the affected school(s) will report the proposed merger/reorganization/ elimination to the Vice President. The Vice President will in turn refer the proposal to the President Pro Tempore of the Bloomington Faculty Council, who will convene the BFC-CMRE and establish a timetable for action which will include a reasonable time for faculty remonstrance. Each committee will assemble the pertinent facts that will enable it to reach a well-documented decision about the direction and range of the proposed change. Then three representatives of each committee selected by that committee will meet to negotiate and to render a decision on the proposed merger/ reorganization/elimination. Each committee will have a single vote, and any two of the three committees could sustain a decision over the opposition of the third committee, although the final decision that will be recommended to the Vice President might represent a compromise of all opinions. Any decision that might affect faculty members in that program will follow the guidelines set out under Section V of these procedures. Any decision that affects students pursuing a degree or requiring coursework in that program should allow for those students to complete their degree program or to transfer to a comparable program without incurring any credit penalty.

V. Procedures Relating to Faculty Appointments as a Result of Reorganization/Merger/ Reduction/ Elimination of Programs:

A. Reorganization and Merger:
1. Faculty members with tenure or those serving under a term of an unexpired appointment shall not be involuntarily terminated as a result of merger or reorganization.

2. Faculty of a merged or reorganized program shall be reassigned to the surviving program or to another appropriate program at Indiana University- Bloomington.
a. Tenured faculty shall be reassigned with tenure.
b. A faculty member serving under a term of an unexpired appointment shall have the right, when reassigned, to serve no less than the remainder of his or her current term of appointment in the new program.
c. A reduced rate of compensation shall not result because of reassignment of a faculty member.
d. Before reassignment, such as credit toward a sabbatical leave, shall not be lost as a result of reassignment.

3. If the administrator of a program that is to receive a reassigned faculty member determines that such reassignment should be contingent upon retraining, the affected faculty member shall be:
a. Automatically eligible for training leave and

b. Informed in writing by the administrator of the program to which he or she is scheduled to be reassigned what specific training must be completed successfully in order to guarantee such reassignment.

4. The University shall facilitate retraining for reassignment by approving released time or leaves with pay and fringe benefits for affected faculty members, in addition to requesting tuition-free admission from the Trustees of Indiana University to appropriate courses at Indiana University. If the requisite training is not available at Indiana University, training undertaken elsewhere shall be at Indiana University's expense.

5. Reassigned faculty shall not displace an incumbent in an existing position.

B. Elimination of Programs:
1. Except under conditions of financial exigency as defined by the AAUP Recommended Regulations on Academic Freedom and Tenure, elimination of programs shall not result either in the termination of tenured faculty or those serving under unexpired terms of appointment.

2. In the event of program elimination under conditions of less than financial exigency, the University shall make every effort to reassign affected faculty in accordance with the provisions of Sections V.A.2- V.A.5 of these procedures. Such reassignment shall not preclude the possibility of employment of a faculty member in an appropriate non- faculty position on a temporary basis, except that a reassigned faculty member may not displace an incumbent employee in that position.

C. Reduction of Programs:
1. Reduction of programs shall not result in the involuntary termination of tenured faculty. Decisions concerning the status of other faculty in reduced programs shall be made in accordance with procedures established by the Indiana University- Bloomington Academic Guide, Sections C and E.

2. Reduction of programs shall ordinarily occur through attrition of faculty by retirement, voluntary resignation, or other routine procedures.

3. Reduction of programs also may be accomplished by means of negotiated termination of faculty with compensation or by voluntary reassignment in accordance with the applicable provisions of Sections V.A and V.B of these procedures.

D. Prior Notice:
Pursuant to the Indiana University Academic Handbook statement of "Responsibilities and Privileges of Academic Appointment," after a decision has been made to reassign a faculty member or not to renew an existing faculty appointment under the provisions of V.A, V.B, and V.C of these procedures, the Vice President, Bloomington shall provide the affected faculty member at least one year's written notice of such action.

E. Appeal:
1. Faculty who fall under the provision of these procedures shall have the right of appeal to the Faculty Board of Review.

2. An appeal may be made on the basis of a complaint over the interpretation or implementation of procedures regarding merger, reorganization, reduction, or elimination of programs, as established by the Bloomington Faculty Council and elected policy committees of the schools located on the Bloomington Campus.

3. Conduct of such appeals shall be in accordance with the existing procedures of the Faculty Board of Review.

DOCUMENT D-XIII
ACADEMIC PROGRAM INITIATIVES
(Approved: BFC 11/1/88)

Resolution 1:

A. The Bloomington faculty has constitutional authority to establish policies regarding academic program initiatives which establish new programs or revise existing ones.
B. The Bloomington Faculty Council confirms the authority of the faculties of the schools to establish and revise academic programs, including programs which they may establish by negotiation with other schools.
C. Academic program initiatives on the Bloomington Campus not authorized by the faculty of a school must be approved by the Bloomington Faculty Council.
D. Where the faculty of a school considers that its academic programs will be adversely affected by and academic program initiative of another school, either school may refer the matter to the Bloomington Faculty Council to make policy recommendations to the Vice President on the questions raised by the conflict.
E. The Educational Policy Committee and the Faculty Affairs Committee should establish and maintain liaison with the policy and curriculum committees of the schools.
F. When the Budgetary Affairs Committee of the Bloomington Faculty Council considers the budgetary implications of academic program initiatives, that committee should refer initiatives to the Agenda Committee when matters of campus-wide academic policy may be involved.

Resolution 2:
The University Faculty Council and the campus faculty councils should review our faculty constitutions to determine what constitutional revisions are needed in light of the university's current complex structure and missions.

DOCUMENT D-XIV
ECONOMIC DEVELOPMENT INITIATIVES
(Approved: BFC 3/7/89)

The Bloomington Faculty Council endorses the intent of those initiatives contained in IU: One University--Indiana at its Best that seek to assign a more active role to the university in promoting Indiana's economic development, subject to the following conditions:

That no initiatives be adopted that are not fully in accord with our central academic mission of teaching and research.
That special care be given to safeguarding academic integrity and faculty autonomy in the determination of research programs.
That continuing faculty oversight of these initiatives be established in order to assure that they are, in fact, consistent with our central academic mission and that the proposed emphasis on local and regional problem solving does not unduly distort the research balance necessary for IU-Bloomington to remain a major academic research university. New faculty advisory committees may need to be established in some situations.
That those developing a specific proposal for establishing a center for the study and analysis of regional economic development (like other new programs) be required to seek the advice and consent of appropriate faculty bodies before it is established.

DOCUMENT D-XV
FINANCIAL EXIGENCY
(From Recommended Institutional Regulations on Academic Freedom and Tenure)
(AAUP, 1976)

Financial Exigency

(c) (1)Termination of an appointment with continuous tenure, or of a probationary or special appointment before the end of the specified term, may occur under extraordinary circumstances because of a demonstrably bona fide financial exigency, i.e., an imminent financial crisis which threatens the survival of the institution as a whole and which cannot be alleviated by less drastic means.

[Note: Each institution in adopting regulations on financial exigency will need to decide how to share and allocate the hard judgments and decisions that are necessary in such a crisis.

As a first step, there should be a faculty body which participates in the decision that a condition of financial exigency exists or is imminent, and that all feasible alternatives to termination of appointments have been pursued.]

DOCUMENT D-XVI
GRIEVANCE AND REVIEW PROCEDURES OF THE BLOOMINGTON FACULTY

http://www.indiana.edu/~bfc/docs/policies/grievanceMediaReviewProcedures.pdf

DOCUMENT D-XVII
AI DISPUTES
(Approved: BFC 4/7/70)

The Faculty Council, through the Vice-President, Bloomington, recommends to all departmental chairpersons and academic deans that internal review procedures be established in each department or other academic division, for the hearing of disputes involving Associate Instructors, while recognizing that no single procedure is likely to be appropriate for all departments or even for all types of cases within a single department.

AI Grievance Committee

http://www.indiana.edu/~bfc/docs/policies/AssociateInstructorGrievanceCommitteeProcedures.htm

AI Board of Review
(Approved: BFC 9/29/70)

The Faculty Council establishes an Associate Instructor Board of Review, modeled on the Faculty Board of Review, as described below:

Disputes Involving Associate Instructors
Grievance procedures, through which an AI can appeal from what he considers manifest injustices, shall be established at a number of levels. Individual disagreements that arise should go first to some kind of departmental machinery; failing mutual agreement there, the AI could appeal to his Dean. At the next level, the Associate Instructor Affairs Committee should provide its services as an informal mediator. Finally, in disputes that cannot otherwise be settled, but only as a last resort and in the most serious cases, a formal Board of Review should be provided.

A. Membership of the AI Board of Review: the elected members of the Faculty Council shall select an Associate Instructor Hearing Board composed of three faculty members and three Associate Instructors; one of the six shall be designated as the presiding member. At the same time first and second alternates from each category shall be elected. The members and alternates shall hold office from the first day of October for a term of one year, but they shall complete the review of any case which they have begun to consider. At least two years shall elapse between terms of office. No more than two members of the Board may be elected from a single academic division of the University. At least one member should have previously served on the Faculty Board of Review. No member of this Board shall simultaneously serve on the Associate Instructor Affairs Committee. If a member of the Associate Instructor Hearing Board is involved in a case before the Board, or is a member of a department (or a college which is not departmentalized) from which a case arises, he shall be disqualified to hear or investigate the case. A member of the Board shall disqualify himself from hearing or investigating a case whenever he believes he cannot render an impartial judgment. Whenever a member of the Board is disqualified or disqualifies himself, or is no longer a member of the faculty or an Associate Instructor, the alternate members shall fill the vacancy for the particular case pending before the Board.
B. Jurisdiction: The Board shall have jurisdiction to make recommendations in cases which raise issues of academic freedom, dismissal, and nature or condition of work.
C. Procedures: The request for a hearing shall be made in writing to the Chairman of the Board. The Board shall decide whether to hear the case. If it decides to hear a case, the Board shall fix a date for hearings, accord each party involved the right to have counsel of his own choosing, to present witnesses and other evidence on his behalf, and to cross-examine witnesses adduced against him. Upon request of the Associate Instructor involved, an open hearing shall be held. Upon the evidence and arguments presented the Board shall express its findings and recommendations in a written report made available simultaneously to the parties and the Chancellor.

Public statements either by Associate Instructors or by administrative officials about cases before the Board should be avoided. Any announcement of the final decision should include recommendation of the Board, if it has not been previously released.

The Associate Instructor Hearing Board shall report annually to the Faculty Council the number and types of cases presented to it and indicate the number of cases in which it was recommended that the Associate Instructor be sustained.

DOCUMENT D-XVIII
SUPPLEMENTARY AFFIRMATIVE ACTION COMPLAINT PROCEDURE GUIDELINES FOR THE BLOOMINGTON CAMPUS
(Approved: BFC 9/17/74, 4/29/97)

Indiana University prohibits discrimination based on arbitrary considerations of such characteristics as age, color, disability, ethnicity, gender (including sexual harassment), marital status, national origin, race, religion, sexual orientation, or veteran status. The Office of Affirmative Action works to ensure compliance with federal, state and university equal employment opportunity and affirmative action policies and requirements. These procedures guide the Office of Affirmative Action in Bloomington when handling any incident of alleged discrimination.

I. Basic Policy and Approach

The Office of Affirmative Action's procedures for handling incidents of alleged discrimination place a strong emphasis on resolving complaints informally. Our guiding beliefs are:

A. Conflict often occurs in the workplace, but it is usually resolvable.

B. Most people wish to resolve conflict; however, they sometimes lack the skills necessary to do so.

C. Resolving conflict requires early, open, and productive expression at its source, before that conflict escalates into an adversarial, litigious, and costly situation.

D. The procedures should allow for the consistent and timely processing of all complaints. These procedures should ensure that the Office of Affirmative Action meets the university's legal obligations and its obligations to provide appropriate conditions of work and learning for faculty, students, and staff.

The Office of Affirmative Action believes a good procedure has the following characteristics:

A. Fairness and Objectivity. The procedure, so far as possible, must protect the rights of all involved.

B. Promptness. The faster the complaint gets addressed, the easier it is to resolve. A timely procedure benefits the acceptance of the resolution most readily.

C. Confidentiality. Staff should maintain great discretion, divulging information concerning the matter on a need-to-know basis only.

D. Notice. Once a person becomes the focus of a complaint or is identified as part of a resolution, that person must be notified of the complaint, the identity of the complainant, and the nature of the complaint.

E. Thoroughness. This office is committed to the principle that complete and accurate information should form the basis of responses to complaints.

F. Finality. Those handling complaints should communicate the results of their investigations in a clear and timely way to provide a sense of completion. The uncertainty and scrutiny of a discrimination complaint can be disruptive and difficult for all involved to tolerate.

A copy of these guidelines will be provided to all parties to inform them of the system to be followed in handling incidents of alleged discrimination.

II. Informal Procedures

Individuals who believe that discrimination compromises their educational or work experience should feel free to discuss the problem with a faculty member, chair, dean, or supervisor. In such situations the offended party may also request the person consulted to speak informally with the alleged offender(s) informing them of the salient features of the complaint. If this process does not resolve the matter, or if the complainant prefers, he/she may pursue any of the avenues of resolution listed below.

A. Advising

One function of the Office of Affirmative Action is to hear and address all complaints concerning discrimination of any type. However, we recognize that some other offices may bring specific expertise to particular complaints. There are several offices on the Bloomington campus that have staff designated to assist individuals who believe that one or more people in the university have discriminated against them. These offices include: Student Advocates, Student Legal Services, the Office of Student Ethics & Anti-Harassment Programs (specifically the Gay, Lesbian & Bisexual Anti-Harassment Team and the Racial Incidents Team), the Office for Women's Affairs, Afro-American Affairs, the Office of Latino Affairs, the Dean of Faculties, International Services and Disabled Student Services and Veteran's Affairs. People should feel free to choose whichever office they feel can best accommodate their needs.

If the complaining party seeks a preliminary informational and advising session with the Office of Affirmative Action, an opportunity for full discussion of the case will be provided. The Affirmative Action Officer will aid the complaining party in exploring all possible options for resolving the complaint as effectively as possible. The Affirmative Action Officer keeps no record of the advising conversation other than an incident report containing only the names of the departments involved and the nature of the complaint. The Office of Affirmative Action keeps this information to maintain a record of the number and different types of reported incidents for statistical reports, for monitoring equal employment opportunity and affirmative action obligations, and for training and other proactive efforts. The Office of Affirmative Action makes every effort to protect the privacy of the persons involved in any conversation about discrimination. The Affirmative Action Officer releases information on an individual only with his or her permission or when required by law.

B. Alternative Dispute Resolution

The goal of alternative dispute resolutionwhether mediation or other ways of resolving complaintsis to provide a forum where the complaining and responding parties can, with the aid of the third party, come to a mutually agreed-upon resolution. Alternative dispute resolution works only when both the complaining and responding parties voluntarily participate in the process. Hence, the identity of the complaining party, the identity of the responding party, and the nature of the complaint will be known to all parties. The Affirmative Action Officer may serve as an alternative dispute resolution facilitator/mediator or suggest other parties to do so. By definition, informal resolutions do not include imposing sanctions, but they may involve mutually acceptable consequences. There are no time limits imposed here, but after 360 days from the alleged discriminatory act, there is no recourse to formal proceedings (outlined in III below).

As in advising, the Affirmative Action Officer takes all steps necessary to protect the privacy of all parties. The Affirmative Action Officer keeps no official record of the alternative dispute resolution process other than the names of the departments involved and the nature of the complaint. Again, the Office of Affirmative Action keeps this information for statistical reports, for monitoring equal employment opportunity and affirmative action obligations, and for training and other proactive efforts. The Affirmative Action Officer releases information on an individual only with his or her permission or when required by law.

III. Formal Procedures

When either party wishes to bypass an informal resolution, or when informal resolution fails and the complaining party chooses to pursue the matter formally, three steps will occur:

A. The complaining party must provide a signed written complaint that states in some detail the basis for the complaint and the relief sought. A complaining party should file promptlypreferably within 6 months of the alleged discriminatory act but in no event later than 360 days of the alleged discriminatory act. Respondents shall be informed of the details of the complaint and receive a copy of the written complaint as soon as possible.

B. The Affirmative Action Officer then conducts a preliminary investigation to determine if there is an apparent basis for the complaint. This initial investigation may include talking with people other than the disputing parties, but the purpose of the investigation is not to determine the ultimate facts or the merits of the complaint. Instead, its purpose is to determine whether there is a basis for proceeding further. The Affirmative Action Officer makes a written record of all actions taken.

C. 1. If the Affirmative Action Officer determines that there is no valid basis for the complaint, he/she/presents the results of the investigation to the complaining and responding parties. The Affirmative Action Officer takes no further action. Any documents gathered during the process remain in the Office of Affirmative Action and will be considered a university personnel record.

C.2. If the Affirmative Action Officer determines that there is an apparent basis for the complaint, he/she so notifies the complaining and the responding parties and convenes an Affirmative Action Hearing Board drawn from the Affirmative Action Hearing Board Panel.

C.2.a. At the beginning of each academic year each of the following individuals or groups appoints three members to the Affirmative Action Hearing Board Panel: the Vice President/Chancellor, Bloomington; the Faculty Council; the Campus Affirmative Action Officer; the Dean of Afro-American Affairs; the Dean of Latino Affairs; the Dean of Women's Affairs; the Dean of Students; and the Director of Human Resources. The Affirmative Action Officer may request additional names for the panel, so that it has an adequate number of faculty, staff, and students (undergraduate and graduate). From this panel a Hearing Board is chosen with the following characteristics: The majority of the Hearing Board must be tenured faculty members. If a disputant is a student, one of the Board members will be a student; if a disputant is a staff member, one of the members will be a staff member.

The Hearing Board will be constructed according to these procedures:

(1) Each disputing party will choose one member (In the event the parties/ choices make it impossible to form a Hearing Board that meets these procedural requirements, the Affirmative Action Officer can direct them to make another selection.);

(2) The two members selected will choose a third member to constitute a three-member Hearing Board meeting the above criteria;

(3) In the event neither party initially chooses a tenured faculty member, then each party will choose an additional member of the Hearing Board from the list of available tenured faculty members. The four Hearing Board members will then select an additional tenured faculty member.

In case of a conflict of interest, the Affirmative Action Officer may arrange for another selection.

All members of the Hearing Board must be present for a hearing to take place. In emergencies, a replacement may be appointed in the same manner as the member being replaced.

The Office of Affirmative Action provides training each year for the Affirmative Action Hearing Board Panel and provides technical assistance to the Hearing Board.

C.2.b. The complaining party must file a signed, written complaint promptlypreferably within six months of the alleged discriminatory act but in no event later than 360 days of the alleged discriminatory act. The Affirmative Action Officer informs the person whom the complaining party identifies as the principal respondent that the Office of Affirmative Action has received a written complaint. The Affirmative Action Officer gives the respondent a copy of the complaint. Full disclosure governs the proceedings of the Hearing Board.

The appointed Hearing Board follows these procedures;

(1) The Hearing Board sets a date for a hearing no sooner than 10 days and no later than 30 days after the respondent has received notice of the complaint.

(2) The parties submit to the Hearing Board a list of witnesses and the Hearing Board notifies each witness of the date, time, and place of the hearing.

(3) Each party may choose an advocate or representative to accompany him/her to the hearing.

(4) The hearing is private unless all parties agree to an open hearing. The Hearing Board keeps a complete record of the proceedings.

(5) All parties involved receive copies of all papers filed with the Hearing Board.

(6) The parties may state before the hearing which facts are/are not in dispute.

(7) The Hearing Board will question the parties and witnesses.

(8) All parties to the dispute may question evidence presented by the other parties, but this questioning will be carried out by the Hearing Board.

(9) The Hearing Board may request information it deems necessary and call witnesses not called by the parties.

(10) All parties may request specific information from the other parties if the Hearing Board deems that information relevant. The Hearing Board will treat as confidential all information received in the complaint process. It expects the parties will be discreet and show respect for all.

(11) The Hearing Board must reach its decision strictly on the evidence it receives in the hearing.

(12) The Hearing Board makes its written recommendation, with appropriate reasons stated, to the Vice President to whom the respondent reports, within 10 days after the hearing's termination. All parties receive copies of the recommendation at that time.

The Vice President will make his/her decision within 30 days based on the accumulated evidence.

(13) Files kept for a formal hearing contain the record produced by the Hearing Board and will be kept in the Office of Affirmative Action. When the case results in a written reprimand or a more severe sanction, the Vice President will ensure that a copy of the sanction is placed in the appropriate personnel or student file. Either party has the right to place a statement in his/her personnel or student file or in the file kept by the Office of Affirmative Action.

IV. Emergency

Provisional, emergency actions departing from these principles may be taken by a senior University officer with the advice of the University Counsel and must be followed as promptly as possible by steps providing respondents with the notice and opportunity to defend specified in Section III above.

V. Retaliation

No one at the university may reprimand or discriminate against a person for having initiated in good faith an inquiry or complaint.

DOCUMENT D-XIX
AFFIRMATIVE ACTION PLAN
(Approved: Trustees 6/29/74)

[See Section B for Recruitment portion of Plan.]

III. Grievance Procedures

A. Policy Objective: In addition to procedures which apply to all academic appointees, supplementary procedures shall be available to deal with complaints alleging discrimination because of sex, marital status, race, ethnic or national origin, religion, or, within the legitimate limits of university regulations, age.

B. Current Procedures for Resolution of Grievances
The faculty of the university have, over the years, developed procedures for the resolution of grievances. Not all of these procedures have been considered by the Trustees of Indiana University, and hence certain responsibilities which the faculty have placed upon the Trustees of Indiana University have not been explicitly recognized by the Board. Approval of this Affirmative Action Plan does not constitute acceptance of grievance procedures not specifically discussed and approved previously. The following statements are from the Academic Handbook:
1. Administrative Appeal
Any Academic appointees having a grievance with respect to conditions of employment should first bring the complaint to the director or chairperson of the academic unit in which he or she holds an appointment or to the administrative official responsible for the action which led to the complaint. If no satisfaction is received, an appeal may be made through channels to the campus chancellor.
2. Faculty Boards of Review
Where an administrative appeal does not produce a solution satisfactory to the faculty member, or in instances where the matter is one which normally would involve a recommendation by the campus chancellor to the President and the Trustees of Indiana University, the faculty member may take his or her case to a faculty board of review.

Under Section 19 of the University Constitution adopted in 1973, there are the following provisions with respect to Faculty Boards of Review:

2.a. Each campus faculty governing body shall establish a Faculty Board of Review. The University Faculty Council shall establish minimum standards for uniform hearing procedures.

C. Development of Supplementary Grievance Procedures for Affirmative Action

1. It shall be the responsibility of the campus faculty council or senate (or a committee of the council or of the Chancellor) to review existing grievance procedures, including Faculty Board of Review, as to their effectiveness in dealing with complaints of discrimination on the basis of sex, race, ethnic or national origin, religion, or age.

2. The campus council or senate may revise procedures and/or institute supplementary grievance procedures. If new procedures are instituted, then the following issues should be considered.

a. Relationship of the supplementary grievance procedure to existing procedures and structures.

b. Rules of procedure, to include consideration of methods of investigating complaints and of holding hearings.

c. Limitations on the type of cases (e.g.s, dismissal, academic freedom, etc.) in which there would be resort to a full hearing.

DOCUMENT D-XX
PRESERVATION OF RECORDS
(Approved: UFC 4/26/83)

The University Faculty Council affirms the need to preserve documents of an historic and/or public nature generated by administrative units, offices, programs, departments, and committees--the components of Indiana University. Such materials should not be destroyed. Except for patient records, individual student records, certain personnel records, and other records as specified by law, all materials should be made available for deposit in the Indiana University Archives. Chairs and unit heads should work with their campus archivist to establish those items deemed pertinent for preservation. When materials are offered to the University Archives, it is to be understood by the donor or depositor that the archivist has the exclusive right to dispose of materials not of an appropriately historic nature. The donor or depositor may, in writing at the time of transfer of the material, condition the donation upon the agreement that no material will be eliminated without prior consultation with the donor or depositor. In addition, members of the University community are encouraged to leave their private papers and records to the University.

DOCUMENT D-XXI
CONSTITUTION OF THE INDIANA UNIVERSITY FACULTY
(Approved: UFC 5/23/73; Faculty 10/20/73; Amended: UFC 4/16/74, 4/26/77, 4/14/92; Faculty 1/31/75, 7/1/77, 9/1/92)

ARTICLE 1: THE FACULTY

Section 1.1: The Faculty
The President, professors, and instructors shall constitute the faculty of Indiana University.
Section 1.2: Voting Faculty Membership

A. All faculty members on tenure or accumulating credit toward tenure shall be voting members of the faculty.

B. The voting members of the faculty shall exercise the powers of this constitution. The voting members of individual campuses may extend voting privileges to others on matters of individual campus significance.

C. Faculty members shall vote on the campus of their primary appointment and shall be counted there for purposes of representation.

Section 1.3: Certification of the Faculty
By December 1 and thereafter as appointments by the Trustees occur, the President shall communicate to the Secretary of the Faculty the names, rank, tenure status, full-time or part-time status, and campus of primary appointment of all persons holding academic appointments, as certified by the vice president or chancellor of each campus.

ARTICLE 2: FACULTY AUTHORITY

Section 2.1: Faculty Authority
Subject to the Trustees of Indiana University, the laws of Indiana and the United States, and other provisions of this constitution, the Faculty of Indiana University has the legislative and consultative authority specified in this article.

Comment on Section 2.1
The Constitution of the Indiana University Faculty is the governing document which states the authority of the Indiana University Faculty and how that authority may be exercised. The University, through the Trustees, formally subscribes to principles of faculty government and relies on the University and campus faculty constitutions to meet that commitment; the University includes the Constitution of the Indiana University Faculty in the Academic Handbook which it distributes to new faculty as representing the structure of University government; and our University Presidents, Vice Presidents, and Chancellors have accepted the privilege of serving as presiding officers over the faculty councils in which the Constitution vests legislative authority. In these circumstances the Constitution of the Indiana University Faculty is authoritative until amended by its own terms or repudiated by the Trustees. The Constitution recognizes that the faculty's authority is subject to the powers of the Trustees and to state and federal law, but the Trustees defer to faculty authority in accordance with principles of academic freedom and faculty governance, generally recognized in the higher education community, to which the Trustees have subscribed.

Section 2.2: Legislative Authority
The faculty has legislative authority to establish policy and determine procedures for its implementation governing the teaching, research, and service aspects of the University's academic mission. Areas within the faculty's legislative authority include:

A. Academic mission.

B. Structure and standards for faculty governance.

C. Standards and procedures for creation, reorganization, merger, and elimination of academic programs and units.

D. Standards and procedures for determining the authority of academic units and the relationship between them.

E. Curriculum.

F. Class scheduling and academic calendar.

G. Admission and retention of students.

H. Student academic performance.

I. Standards and procedures for student conduct and discipline.

J. Athletics.

K. Creation and definition of academic ranks.

L. Standards and procedures for faculty appointments, promotion and tenure, compensation, conduct and discipline, and grievances.

M. Standards and procedures for appointment and review of academic officers.

N. Conferring degrees.

O. Other authority delegated to the faculty by the Trustees.

Comment on Section 2.2
Section 2.2 states the legislative authority of the faculty as a whole, which is allocated to University, campus, and school faculties in Section 2.4. Section 2.2 begins with the general principle that the faculty has authority over academic matters and then specifies a non-exhaustive list of included authorities. In some matters, such as admission of students, the faculty has authority to act in specific cases but sometimes delegates that authority to administrators. In some matters, the administration has authority to act in specific cases subject to standards and procedures enacted by the faculty. In legislating "standards and procedures" the faculty designs frameworks for collaboration with the administration so each can fulfill its appropriate role.

Section 2.3: Consultation of the Faculty
The Trustees and administration should consult the faculty concerning:

A. Planning and decisions regarding physical resources.

B. Budgets.

C. Faculty compensation and benefits.

D. Establishment of administrative offices affecting the academic mission and appointment and review of administrators filling those offices.

E. Any other aspect of University operations having an impact on the academic mission.

Consultation of the faculty shall be through representatives authorized by faculty governance institutions. Consultation should occur sufficiently in advance of action to permit faculty deliberation.

Comment on Section 2.3
Consultation of the faculty involves consultation of representatives of the faculty authorized to exercise faculty authority. See Section 2.5 below. The consultative authority, as well as legislative authority, of the faculty is allocated to University, campus, and school faculties in Section 2.4.

Section 2.4: Allocation of Faculty Authority
The legislative and consultative authorities delineated in Sections 2.2 and 2.3 of this article are allocated to the University faculty as a whole (University faculty), to campus faculties, and to school faculties as provided in this section. In matters which campuses and schools have concurrent interests, conflicts of interest should be accommodated by negotiation. Any standards and procedures for determining the authority of academic units and the relationship between them enacted by the University Faculty Council pursuant to Section 2.2D of this Constitution shall apply.

A. Authority of School Faculties
School faculties (and campus faculties with regard to academic programs not within the authority of a school faculty) have legislative and consultative authority pertaining to the school regarding:
1. The school's academic mission.
2. The school's structure of faculty governance, consistent with University faculty standards.
3. Creation, reorganization, merger, and elimination of academic programs and units within the school.
4. Authority of academic units within the school and the relation between them.
5. Conferring of degrees.
6. Curriculum.
7. Academic calendar, with only such deviation from University and campus calendars made necessary by special curricular or accreditation requirements.
8. Admission and retention of students in the school.
9. Standards for student academic performance.
10. Student conduct and discipline, consistent with University and campus faculty standards.
11. Appointment, promotion and tenure, compensation, conduct and discipline, and grievances of school faculty, consistent with University and campus faculty standards.
12. School facilities and budgets.
13. Appointment and review of school academic officers (except the dean of the school) and administrative officers affecting the school's academic mission, consistent with campus and University standards.
14. Other matters affecting the academic mission of the school, subject to the legislative authority of the University and campus facilities.

B. Authority of Campus Faculties
Campus faculties have legislative and consultative authority pertaining to the campus regarding:

1. The campus' academic mission.
2. The campus' structure of faculty governance, consistent with University faculty standards.
3. Policy and allocation of authority for academic matters affecting more than one school on the campus.
4. Academic calendar, with only such deviation from the University calendar made necessary by local circumstances.
5. Creation, reorganization, merger, and elimination of programs and units affecting more than one school on the campus.
6. Appointment, promotion and tenure, compensation, conduct and discipline, and grievances of campus faculty, consistent with University faculty standards.
7. Appointment and review of campus academic officers and administrative officers affecting the academic mission, consistent with University standards.
8. Campus facilities and budgets.
9. Student conduct and discipline, consistent with University standards.
10. Intercollegiate and intramural athletics.
11. Other matters affecting the academic mission of the campus, subject to the legislative authority of the University and school faculties.

Campus faculties have the authorities listed in Section 2.4.A over academic programs not within the authority of a school faculty.

C. Authority of the University Faculty

1. The University faculty has legislative and consultative authority in all areas of faculty authority not allocated to schools and campuses and in matters requiring consistent regulation on all campuses.

2. Only the University faculty has authority to recommend conferring honorary degrees.

3. In matters in which University, school, and campus faculties have concurrent authority, the University faculty has authority to determine how the faculty's authority shall be exercised.

4. Actions by the University Faculty Council which limit the legislative authority of campus faculties shall require an affirmative vote of two-thirds of members present.

Comment on section 2.4
This section articulates how faculty authority is allocated among University, campus, and school faculties. Whether the allocated authority is legislative or consultative and where legislative authority is limited to enacting "standards and procedures" is governed by Sections 2.2 and 2.3. The structure of academic units is distinctive on each campus. To cope with this, the constitution specifies (in Section 2.4.B) that in regard to academic programs that are not part of a school, campus faculties have the authority of a school faculty and authorizes faculties (in Section 2.5.C) to delegate authority to departments and divisions. The concept of "school" should be understood with appropriate flexibility. For example, the University Libraries should be treated as a school in appropriate ways.

Section 2.2.D articulates the faculty's authority regarding issues of University structure. Under Section 2.4.C, the University Faculty Council, with leadership of the Agenda Committee, will allocate authority and coordinate action in matters in which more than one faculty have an interest. Since membership of the UFC and the Agenda Committee includes faculty government leaders of all campuses, all interests should be well represented in this process. The faculty constitution cannot undertake to resolve all issues where there are conflicting interests among academic units, such as those between system schools and campuses, but it does provide a framework within which those conflicts of authority can be negotiated. In general, authority should be allocated to the faculty that must work with the consequences of its exercise.

Section 2.5: Exercise of Faculty Authority

A. The University faculty shall exercise its authority through the University Faculty Council. Resolutions adopted pursuant to Section 3.6 of this Constitution shall be advisory. Otherwise, a faculty may exercise its authority as a whole faculty or through institutions of representative faculty governance established pursuant to the faculty's constitution or bylaws.

B. Faculties may delegate their authority to faculties of departments, divisions, or other academic units. The faculty of any unit to which faculty authority is delegated shall have the right of self-governance over the unit's major functions and responsibilities, consistent with University, campus, and school faculty standards.

C. The Trustees and administration should inform the faculty of policies and circumstances adequately to permit the faculty to exercise its authority in a responsible and effective manner. The faculty shall inform the administration and Trustees regarding proposed faculty legislation.

Comment on Section 2.5
The University community as a whole has an interest in the maintenance of faculty governance and academic freedom throughout the University system.

Collaboration between the Trustees, administration, and faculty in University governance requires timely provision of information and exchange of views to enable each to participate in the creation of goals and plans for their implementation. The administration has the responsibility to inform the faculty of matters relevant to the exercise of faculty authority. At the same time, the faculty recognizes its obligation to inform the administration in a timely manner regarding the exercise of faculty authority.

ARTICLE 3: OFFICERS AND MEETING OF THE UNIVERSITY FACULTY

Section 3.1: Presiding Officer
The President of the university shall be the presiding officer of the University Faculty. The Secretary and Parliamentarian of the University Faculty Council shall hold the corresponding offices for the faculty.
Section 3.2: President's State of the University Report
During each academic year the President will present to the faculty a report on the state of the university--summarizing the operation of the preceding academic year, making such recommendations to the faculty, and calling such problems to their attention as he or she deems pertinent.
Section 3.3: Meetings of the Faculty
Meetings of the faculty may be called by the President and shall be called by the Secretary of the University Faculty Council on request of the University Faculty Council or on petition signed by voting faculty members numbering no less than 5% of all voting faculty members.
Section 3.4: Notice of Meetings
Except in the case of an emergency declared by the President, the Secretary of the University Faculty Council shall notify each voting member of the faculty at least three weeks in advance of the date of the meeting.
Section 3.5: Quorum
10% of all voting members shall constitute a quorum for all meetings of the faculty.
Section 3.6: Resolutions of Faculty Meetings
Meetings of the faculty may adopt resolutions and recommendations. All resolutions adopted by meetings of the faculty will be submitted by mail to the voting members of the faculty by the Secretary of the University Faculty Council within the week following the date of the meeting. Such resolutions will come into force after approval by a majority of the votes cast.
Section 3.7: Record of Meetings
The Secretary shall prepare in triplicate the minutes of all faculty action. He or she shall retain the original in his or her own office and file one copy with the President and one copy with the University Faculty Council.

ARTICLE 4: UNIVERSITY FACULTY COUNCIL

Section 4.1: Membership of University Faculty Council

A. The voting membership of the University Faculty Council shall be composed of elected faculty and librarians as well as ex-officio members and students.

B. The number of elected representatives from each campus shall be one representative for each 100 voting members on the campus. Major fractions thereof will entitle the campus to an additional representative. Each campus shall have at least one elected representative.

C. Ex-officio members of the University Faculty Council shall include:

The President of the University.
The faculty chairs of the Agenda or Executive Committee of the campus-wide institution of faculty governance on every campus. In instances where the campus faculty chair is unable to serve, the campus faculty governance institution may elect an alternate member of its Agenda or Executive Committee to serve.
Such representatives of school faculty governance institutions as the bylaws of the University Faculty Council may designate.
Such administrative officers as the bylaws of the University Faculty Council may designate to serve as ex-officio voting members of the Council.

D. Voting student membership on the University Faculty Council shall consist of two students from the Bloomington campus, two from the Indianapolis campus, and two representing other campuses. Student representatives shall be selected in accordance with procedures adopted by their constituent bodies.

E. The bylaws may designate ex-officio, non-voting members of the University Faculty Council.

Comment on Section 4.1
The structure of the University Faculty Council should inspire confidence in the UFC as an institution that will represent FACULTY interests and views. At the same time the UFC is a significant forum at the system level for engagement between faculty and administration. Section 4.1.C.4 delegates the issue of administrative representation on the UFC to the bylaws so that changes in administrative structure may be reflected without amending the constitution. Similarly, the role of schools in University structure is evolving, and Section 4.1.C.3 allows the bylaws to provide for representation of schools if the representation of schools provided in campus representation, under Section 4.2.A, is insufficient.
Section 4.2: Election of Members

A. Elected members of the University Faculty Council shall be voting members of the University faculty and voting librarians from the several campuses of the University. They shall be elected by the voting members of the faculty and librarians of each campus or by the campus' faculty governing body established in accordance with the campus' faculty constitution or bylaws. To the extent feasible consistent with the principle of providing representation proportional to the number of faculty in units, each campus shall provide in its constitution or bylaws for representation on the University Faculty Council for the schools on the campus.

B. The chair of the Agenda or Executive Committee of each campus' institution of faculty governance shall certify the persons elected from that campus to serve on the University Faculty Council during the ensuing year. University Faculty Council bylaws may specify deadlines for this certification.

C. Members of the University Faculty Council may appoint alternates to serve in their places at any University Faculty Council meeting.

D. Any elected member of the University Faculty Council who is absent for a semester or longer shall be replaced, for the duration of absence, by the campus faculty governance institution.

Comment on Section 4.2
Representation of schools in the UFC is important, but because each campus is organized differently and schools vary in size, providing representation of schools is left in first instance to campus governing documents. The provision requiring school representation "to the extent feasible" has practical effect only on campuses organized by schools. See also, Section 4.1.C.3. Because early organization of the UFC is essential for its effective operation, prompt election and reporting of campus elected representatives is important.

Section 4.3: Term of Office

A. The term of office of elected faculty members on the University Faculty Council shall be for one or two years in accordance with the campus' faculty constitution and bylaws. The terms office of student members shall be one year.

B. No elected member is eligible to commence a new term as member on the University Faculty Council immediately after serving four consecutive years.

Section 4.4: Officers

A. AGENDA COMMITTEE
The composition of the University Faculty Council Agenda Committee shall be the faculty chairs of the Agenda or Executive Committee of the campus-wide institution of faculty governance on every campus (or the alternate member elected to serve as a member of the University Faculty Council pursuant to Section 4.1.C.2, above) plus five members of the University Faculty Council elected by its membership in accordance with Council bylaws.

B. CO-SECRETARIES
The University Faculty Council shall elect two co-secretaries from its voting membership. The bylaws shall provide for election procedures and terms of office.

C. PRESIDING OFFICER
The President of the University shall preside at the meetings of the University Faculty Council. In the President's absence, the Agenda Committee shall appoint a presiding officer.

D. PARLIAMENTARIAN
The Agenda Committee shall appoint a parliamentarian.

Comment on Section 4.4
The membership of the Agenda Committee is central to the management of UFC business in a way that accounts for the interests of and circumstances on campuses. The co-secretaries are the political leaders of the University Faculty Council and of the University faculty. In presiding over the UFC, the President is in the best position to present UFC action to the Trustees. The parliamentarian fulfills the impartial role specified by the rules of order adopted by the UFC bylaws.

Section 4.5: Regular meetings
The University Faculty Council shall hold at least one regular meeting during each semester of each academic year.

Section 4.6: Bylaws
The University Faculty Council shall adopt its own bylaws.

ARTICLE 5: FACULTY BOARDS OF REVIEW

Section 5.1: Faculty Boards of Review
A. Each campus faculty governing body shall establish a Faculty Board of Review. The University Faculty Council shall establish minimum standards for uniform hearing procedures.

B. The Faculty Boards of Review shall consider complaints of faculty members concerning academic freedom, reappointment, tenure, promotion, salary adjustment, and the nature or conditions of work. Any member of the faculty desiring a review of university action in these stated areas shall request in writing a review by the Faculty Board of Review at that campus.

C. The campus Faculty Board of Review shall consider the complaint and make recommendations for disposition of a case and furnish copies to the aggrieved faculty member and to the campus vice president or chancellor. The campus vice president or chancellor shall give the faculty member his or her written decision, with a copy to the Faculty Board of Review.

D. A further appeal may be made to the President of the university and the Trustees of Indiana University, who shall review the record and notify in writing the concerned faculty member and the campus vice president or chancellor of their decision, with a copy to the Board of Review.

ARTICLE 6: AMENDMENTS

Section 6.1: Amendment Procedure

A. Amendments to the Constitution of the Indiana University Faculty may be initiated in three ways:

A majority of the University Faculty Council may propose an amendment or amendments to the constitution at a meeting of the University Faculty Council.
A majority of a meeting of the faculty of Indiana University may propose an amendment or amendments to the constitution, timely notice having been given as to the purpose of such a faculty meeting.
A petition signed by 15% of the voting members of the faculty may propose an amendment or amendments.

B. If an amendment has been initiated in one of the ways listed in Section [6.1(a)], the Secretary of the University Faculty Council shall circulate the document and background information to the voting members of the faculty.

C. At least one week and not later than three weeks after receipt of the document and background information, the Secretary of each campus governing body shall hold a hearing on the proposed amendment or amendments, which hearing shall be open to all members of the faculty.

D. At least one week and not later than three weeks subsequent to such hearings, the Secretary of the University Faculty Council shall mail a ballot on the proposed amendment or amendments to all voting members of the university faculty; such ballot shall be accompanied by a summation of arguments, both pro and con.

E. A majority of those voting by mail as well as a majority of those voting on each of a majority of the campuses shall be necessary for the adoption of the amendment or amendments. The Secretary of the University Faculty Council shall count the ballots and circulate the results to the faculty.

BYLAWS OF THE UNIVERSITY FACULTY
COUNCIL
(Approved: UFC 2/9/93; amended 11/12/96)

1. The current edition of Robert's Rules of Order shall govern the conduct of the meetings of the Council except insofar as the bylaws make express provision to the contrary.
2. The meetings of the Council shall begin at 1:30P.M. and adjourn at 4:30P.M. unless a later adjournment is agreed to unanimously. The Agenda Committee may fix a different time for a regular meeting or call a special meeting--providing due notice to the faculty.
3. The presence of a majority of members of the Council shall constitute a quorum.
4. The Co-Secretaries of the University Faculty Council shall determine for each campus the number of representatives to which it is entitled from the lists submitted by the President, as required in Section 1.3 of the Constitution of the Indiana University Faculty. The Co-Secretaries then shall forward the lists with this determination to the faculty head of each campus legislative body, who shall certify to the Co-Secretaries of the University Faculty Council no later than the last day of February the names of those faculty members who will represent the campus on the University Faculty Council for the ensuing year. It shall be the responsibility of the faculty head of each campus legislative body to hold elections for campus representatives sufficiently early in the year, so that this deadline can be met. The term of office of newly elected members of the University Faculty Council shall commence at the end of its last regularly scheduled meeting of the academic year.
An affected faculty member or the Agenda/Executive Committee of the faculty organization of an affected campus may request the council's Agenda Committee to change a faculty member's allocation to a campus for purposes of determining the number of representatives to which a campus is entitled. After giving affected campuses an opportunity to make submissions on the matter, the Agenda Committee will report its determination to the council.

A. Pursuant to Section 4.1.C.4 of the Constitution of the Indiana University Faculty, the Chancellors of each campus and the Vice President for Research are designated to serve as ex-officio voting members of the University Faculty Council.

5. Before the April meeting the voting members of the Council, as it will be constituted in the ensuing year, shall elect the Co-Secretaries and five elected members of the Agenda Committee by mail ballot. Of the five elected members of the Agenda Committee, two shall be from the Indianapolis Campus, and one from another campus. Nominations for these posts shall be submitted by the incumbent Agenda Committee from among the elected members who will constitute the Council in the ensuing year. To the extent feasible, nominations for Co-Secretaries should facilitate Co-Secretaries serving for two years on a staggered basis. The results of the election shall be announced at the April meeting of the Council. Thereafter, the new Agenda Committee shall serve as the Nominations Committee. The term of office of the Co-Secretaries and of members of the Agenda Committee shall be one year, commencing at the end of the Council's last regularly scheduled meeting of the academic year.
6. The duties of the Co-Secretaries shall be as follows:

A. To keep comprehensive minutes of the proceedings and actions of the Council. The taped recording of a meeting of the Council will be retained for 12 months by the Co-Secretaries for reference by any interested member of the faculty.

B. To prepare a summary of the activities of the Council each year and to distribute it to the general faculty.

C. To serve as Co-Chairpersons of the Agenda Committee.

D. To report in the minutes the names of those present at a Council meeting. In addition to absences, names of alternates present shall be reported.

E. To circulate--as soon as possible after each Council meeting--the minutes of the meeting; Council documents and circulars; and the agenda, time, and place of the next Council meeting. These are to be circulated to all Council members, members of the faculty and librarians who request them, academic administrators, the main library on each campus, the Director of the News Bureau, and the Secretary of the Trustees of Indiana University.

All University Faculty Council minutes, documents, and circulars shall be made electronically available to the University community in a timely manner for three years.

F. To serve as administrators of the University Faculty Council.

G. To serve as Co-Secretaries of the Indiana University Faculty (Section 3.1 Constitution of the Indiana University Faculty).

H. To call meetings of the faculty (Section 3.3 Constitution of the Indiana University Faculty).

I. To represent the Indiana University faculty in meetings with the Board of Trustees, the President, other officers of Indiana University, and their administrative committees, including the academic and administrative cabinets.

J. To convene, together with the appointing officer (normally the President), the review committees for Indiana University administrators.

7. The functions of the Agenda Committee shall be as follows:

A. The Agenda Committee shall determine the Council's agenda. All communications--including those from individual faculty members--requesting Council action, study, or advice shall be placed on the agenda or referred to an appropriate body or committee for consideration. In the latter case, the Agenda Committee shall report its action to the Council which may--with the concurrence of a simple majority vote--request the Agenda Committee to place a referred item on the agenda.

B. The Agenda Committee shall prepare the final draft of any new legislation approved by the Council.

C. Emergency items should be referred to the Agenda Committee before being given precedence on the agenda.

D. The Agenda Committee at any time may request the Council to determine the implementation and the effect of any past legislation or action or to reconsider any past legislation.

E. Any faculty member on request prior to meeting shall be invited by the Agenda Committee to participate without voting in the meeting, subject--however--to the exercise by the Agenda Committee of its responsibility for taking varied points of view into account and for the efficient management of the Council's time. On its own initiative, the Agenda Committee may invite any non-member to participate in the discussion of matters of particular interest. Faculty members, students, members of the university staff, and members of the press are welcome to attend meetings of the Council--subject to the adequacy of available space. The Agenda Committee may invite the general faculty to participate in special meetings of the Council to be governed by ad hoc rules adopted by the Agenda Committee.

F. At the request of the President or of the Agenda Committee on its own motion, the Council may meet in Executive Session.

G. The Agenda Committee shall serve as the University Faculty Council's Nomination Committee.

8. Committees:

A. Council Standing Committees:
The council's standing committees and the subject matters expected to be in their purview are:
Affirmative Action Committee:
Affirmative action policies programs; liaison with the University's Affirmative Action Office.
Educational Policy Committee:
Operation and assessment of academic programs; admissions and retention in academic programs; assessment and evaluation of students' academic performance; policies for conferring academic degrees; distance learning; programs to improve and evaluate teaching and learning, liaison with FACET.
External Relations Committee:
Legislative and governmental relations; marketing; fund raising; liaison with Vice President for Public Affairs and Government Relations.
Faculty Affairs Committee:
Academic ranks; appointments, promotion, and tenure; grievance and discipline standards and procedures; special faculty recognition and awards.
Faculty Compensation and Benefits Committee:
Faculty compensation and benefits, liaison with Vice President for Administration (on benefits matters).

B. University Research Policy Committee:

The University Research and Policy Committee (URPC) shall report to the Council on matters of University research policy within the Indiana University Faculty's legislative and consultative authorities, shall advise the Vice President for Research and the President of the Advanced Research and Technology Institute (ARTI) on matters within their jurisdictions (including matters concerning intellectual property, technology transfer and university/private partnerships) and have the other functions of coordination, facilitation, and advising specified in the Report of the Council's ad hoc Research and Development Policy Committee July 25, 1996, on ARTI and the Role of the Faculty on Technology Transfer and University/Private Partnership Activities (Circular U4-97).

C. Honorary Degrees Committee:

The Honorary Degrees Committee and the standards and procedures for awarding honorary degrees are governed by Indiana University Honorary Degree Policy adopted by the University Faculty Council on November 10, 1992 (with duly adopted amendments, if any).

D. Other Committees:

The Agenda Committee may create and appoint ad hoc committees and task forces and may make recommendations of faculty members to serve on administratively appointed committees.

9. Elected Council members, faculty chairs of the Agenda or Executive Committee of the campus-wide institution of faculty governance on every campus (or their elected alternates), and student representatives may appoint alternates to serve in their place at any meeting. Any elected member of the Council who is to be absent for a semester or longer shall be replaced during that period in accordance with procedures specified in the election unit's constitution or bylaws.

10. Retention and disposition of Faculty Council files:

A. Definition and principles:
(1) All records and files created or received by the Co-Secretaries of the UFC as administrator of the Council and relating to Faculty Council business are defined as the official records of the UFC.
(2) Records and files created or received by the chairpersons of UFC committees are defined as UFC committee files and are therefore excluded from the provisions of these rules.
(3) The maintenance of official UFC records and files shall be in accordance with general Indiana University rules established by the Trustees, the Vice President for Administration, and the Indiana University Controller.
(4) For records or files created or received by June 30, the period of maintenance shall commence on the following first of July.

B. Maintenance of UFC records and files:
Official UFC records and files shall be maintained in the Faculty Council Office for the minimum periods specified:

(1) Incoming and outgoing correspondence relating to UFC business and incoming correspondence log: three years.

(2) Tape recordings of UFC meetings: one year.

(3) Election ballots or other data relating to elections and committee assignments: one year.

(4) Tabulations by name of votes in Council meetings: one year.

C. Disposition of UFC records and files:

(1) Subject to space limitations, official UFC records and files may be retained in the UFC office for longer periods than those specified in Bylaw 10.B, at the discretion of the Co-Secretaries.

(2) Tape recordings of minutes, ballots, and other election materials relating to elections and committee assignments may be erased / discarded after one year, at the discretion of the Co-Secretaries.

(3) Other official UFC records and files shall be offered to the University Archives upon expiration of the period specified in Bylaw 10.B.

(4) Surplus copies of items listed under Bylaw 10.B(5) shall be offered to the University Archives at the end of the Council year in which they have been created.

D. Exceptions:

(1) The records and files of UFC committees, while not subject to these rules, are an important resource for the efficient administration of Council activities and a potentially valuable historical record. Chairpersons are encouraged to pass UFC committee records and files on to their successors at the conclusion of the Council year and/or to offer them to the University Archives at an appropriate time.

(2) Files maintained by the UFC staff for their own use and containing unofficial materials shall not be subject to the provisions of these rules.

E. Effective date:
These rules shall become effective as of July 1, 1984.

DOCUMENT D-XXII
RESPONSIBILITY CENTERED MANAGEMENT
(Approved: BFC 11/6/90)

Each academic responsibility center (RCM) shall institute a faculty Budgetary Affairs Committee to be selected by the unit faculty either by election or by the elected Policy Committee of the unit. The committee shall be representative of its constituency and shall serve as advisory to the unit dean in all areas of budget. Each unit shall have student and staff participation in its committee's deliberations. These committees shall be in place as early as possible but no later than February 1, 1991.

DOCUMENT D-XXIII
LONG-RANGE PLANNING COMMITTEES
(Approved: BFC 2/2/93)

1. The Bloomington Faculty Council calls upon the University Faculty Council to establish a committee or working group on long-range planning, the members of which shall be seven faculty members appointed by the Nomination Committee of the UFC for three-year staggered terms.
2. The Bloomington Faculty Council also recommends that each school on the Bloomington campus appoint or designate a committee to participate in long-range planning.

(Approved UFC 4/13/93)

The University Faculty Council establishes a committee on long-range planning, the members of which shall be appointed by the Nominations Committee of the UFC for three-year, staggered terms.

DOCUMENT D-XXIV
PROCEDURES FOR PROGRAM REVIEWS
(Approved: UFC 4/13/93)

The Educational Policies Committee has slightly revised and endorsed the following procedures for program review that were initially formulated by the Academic Cabinet. The purpose of the recommendations is to regularize the process of program review throughout the system while at the same time leaving to each unit sufficient latitude to define the parameters of the review in the light of its own particular mission. Accordingly, the EPC recommends:

1. that every Indiana University implement a campus-based system of regular periodic (once every 5-7 years) program reviews of individual departments and schools;1
2. that the reviews be conducted by the chancellor or dean (for large units);
3. that the reviews make use of outside peer reviewers who are mutually agreeable to the faculty of the unit and the dean or chancellor;
4. that the faculty of the unit under review prepare a mission statement for the unit and a statement of goals to be used by the appointing officer in charging the outside reviewers;
5. that there be within one year a follow-up to the report of the outside reviewers indicating the steps taken to address the report, with copies to the outside reviewers;
6. that all reviews address certain essential questions:

(a) What are the students learning? Is the curriculum of the unit consistent with the unit's mission?
(b) Are the teaching, research, and service activities of the faculty consistent with the unit's mission?
(c) Is the unit better than, the same as, or worse than it was five (seven) years ago?
(d) What changes are needed in the next five (seven) years;

7. that the unit under review and the outside reviewers have support services to provide certain items of information useful in assessing progress, such as the number of graduates, retention, external grants and contracts, the diversity of the faculty and student body;
8. that each chancellor and dean submit to the Chair of the Academic Cabinet at the end of each year a list of programs that were reviewed that year.

DOCUMENT D-XXV
>FACULTY BOARDS OF REVIEW:
MINIMUM STANDARDS FOR UNIFORM HEARING PROCEDURES
(Approved: UFC: 4/8/97; 11/10/98)

These minimum standards for uniform hearing procedures apply to all hearings conducted by Faculty Boards of Review established by campus governing bodies under Article V of the Constitution of the Indiana University Faculty.

Purpose:

These minimum standards are intended to ensure that considerations of faculty1 requests for review of university actions concerning academic freedom, reappointment, tenure, promotion, dismissal, salary adjustment, and the nature or conditions of work by Faculty Boards of Review are conducted fairly and reasonably.

1. All the members of a Faculty Board of Review shall be members of the faculty, and a majority of those shall be tenured. Members shall be elected by the faculty at large or by the faculty members of the campus faculty governance organization.

2. Complaints requesting a review of administrative action by a Faculty Board of Review shall be submitted in writing. The complaint shall specify the action to be reviewed, the reasons for requesting the review, and a proposed remedy.

3. Upon receiving a complaint, a Faculty Board of Review shall provide written notice of the complaint and its particulars to the administrators (1) who are named in the complaint and (2) who are believed to be responsible for representing the university in regard to the complaint.

4. A Faculty Board of Review shall allow reasonable time for the preparation of cases to both parties, set deadlines in order to dispose of cases in a timely fashion, schedule meetings and hearings at times convenient to both parties and the Board, and provide written notice of meetings and hearings in due time to all concerned.

5. A Faculty Board of Review, authorized to undertake informal efforts to resolve complaints, shall maintain a clear distinction between these efforts and its formal procedures and shall keep a written record of its informal efforts and the results these have produced.

6. A Faculty Board of Review shall prepare a written summary and a taped record of its proceedings in both formal and informal hearings, and these shall be available to members of the Board and both parties.

7. The faculty on each campus, through its governance system, shall establish the conditions under which the procedures for its Faculty Board of Review hearings will be open or closed.

8. A Faculty Board of Review shall develop rules to ensure that the confidentiality of all its proceedings, excepting open hearings, is preserved and that its finding and recommendations are determined and communicated without undue publicity.

9. Either or both parties to the complaint may be represented by an attorney or adviser at formal or informal hearings.

10. Both parties and the Faculty Board of Review may call witnesses, cross-examine witnesses, and request information bearing on the complaint from the university and others believed to have relevant information.

DOCUMENT D-XXVI
GUIDING PRINCIPLES FOR FACULTY REVIEW
(Approved: UFC, 2/9/99; Trustees, 3/26/99)

The quality and integrity of academic programs depend upon the performance of individual faculty. Indiana University as an institution and its faculty members have a mutual and reciprocal commitment to ensure the ongoing productivity of individuals throughout their academic careers. Peer review is an essential aspect of continued improvement and faculty development.

Each campus shall have:

1. Procedures for annual merit review of faculty performance that comply with Principles Guiding Indiana University Faculty/Librarian Salary Policy (University Faculty Council, April 25, 1989) http://www.indiana.edu/~ufc/docs/policies/salary.html

2. Procedures for evaluation of faculty performance on occasion of reappointment, appointment with tenure, and promotion in rank that comply with the provisions on Academic Advancement (standards, procedures, and annual review) in the Academic Handbook http://www.indiana.edu/~deanfac/acadhbk/

3. Procedures, adopted by faculty governance, for review, remediation, and sanction (including sanction of dismissal) of faculty conduct that violates the rules of the University or fails to meet generally understood and accepted standards of professional conduct.

The procedures for review, remediation, and sanction of faculty conduct shall:

A. Preserve academic freedom.

B. Protect due process.

C. Recognize situational differences of diverse faculty.

D. Establish professional development as a goal.

E. Define a mechanism for initiating the in-depth review process.

F. Rely upon peer review at all steps in the process.

G. Incorporate existing faculty review mechanisms.

H. Include the concept of intermediate sanctions prior to dismissal proceedings.

I. Establish dismissal process consequent to misconduct or incompetence.

J. Specify outcome criteria for assessment of the effectiveness of the policy at the time of implementation of the policy.

DOCUMENT D-XXVII
FACULTY MISCONDUCT POLICY
(Approved: BFC 4/6/99)

I. Scope and Definition:

This policy provides procedures to review complaints against faculty members of substantial or chronic incompetence or misconduct, limited to violations of formal rules of the University, such as violations of the Code of Academic Ethics, or failure to meet generally understood and accepted standards of professional conduct.1 Communication and action protected by principles of academic freedom may not be judged misconduct.

When deficiencies are found pursuant to this policy, the Committee may recommend development of a program to remedy those deficiencies (see V.G.3 below) or a range of sanction, including dismissal (see V.G.4 below). When a faculty member has been the subject of a recommendation made pursuant to an alternative disciplinary procedure, approved by the University Faculty Council or the Bloomington Faculty Council, the faculty member is not entitled to proceedings under this resolution.2

The faculty members covered by this policy shall include Bloomington tenured and tenure-eligible faculty and librarians.

II. Committee Membership:

By May 1 of each year, the elected faculty representatives of the Bloomington Faculty Council shall elect five tenured members of the faculty as the Bloomington Faculty Misconduct Review Committee and five tenured faculty members to serve as alternates. The members of the Committee shall select their own presiding officer immediately following their election. The members shall hold office from the first day of May for staggered terms of two years. Members and alternates shall complete the review of any case which they have begun to consider. At least two years shall elapse between terms of office of regular members of the Committee.

In offering nominations for election to the Faculty Misconduct Review Committee, consideration should be given to representation across academic ranks and among divisions of the University.

III. Definitions:

For all purposes of this policy, the following terms shall have the meanings specified below:

A. "Chair" shall mean the presiding officer of the Committee.

B. "Committee" shall mean the Bloomington Faculty Misconduct Review Committee, as duly constituted pursuant to this resolution.

C. "Dean" shall mean the person who submits a Request under V.A.1 herein for review of a Faculty Member's alleged misconduct.

D. "Faculty Member" is the person whose alleged misconduct is subject to a review by the Committee.

E. "FBR" shall mean the Bloomington Faculty Board of Review, as duly constituted under Grievance and Review Procedures of the Bloomington Faculty of Indiana University.

F. "Parties" shall mean the Dean and the Faculty Member.

G. "Procedures" shall mean the procedures set forth below in part V of this policy.

H. "Request" shall mean the written complaint by a Dean (or, in cases under V.D.1 herein, by the Chancellor) to the Committee seeking a review of a Faculty Member's conduct pursuant to these Procedures.

I. "Working Day" shall mean any day other than a Saturday, Sunday or holiday on which the United States Postal Service is authorized to close.

IV. Conflict of Interest:

Members of the Committee shall recuse themselves from a review if they hold an appointment in the Faculty Member's department (or school in the case of units that are not organized by departments), or if there is any other relationship with the Faculty Member that constitutes, or that creates the appearance of constituting, a conflict of interest. If a member of the Committee cannot serve during a review, the Chair of the Committee shall select an alternate member from the pool of elected alternates.

V. Procedures:

A. Complaint Initiation and Notification

1. A Request for a review of complaints of misconduct shall be submitted to the Chair of the Committee by the Dean of the Faculty Member's school. Such requests shall be in writing and be signed by the Dean. At the same time, the Dean shall give a copy of the Request to the Faculty Member.

2. Such Request shall set forth, in reasonable detail, the nature of the alleged misconduct, and shall include a statement as to prior efforts made to resolve the complaints by negotiation. The Request shall also contain notice if the Dean seeks dismissal of the Faculty Member based on the alleged misconduct.

3. The Committee shall notify the Faculty Member in writing of its receipt of a Request, and shall provide to the Faculty Member, along with the notice, copies of:

a. the Bloomington Faculty Review of Misconduct Committee Policy and Procedures;

b. an explanation of the Faculty Member's rights and responsibilities under these Procedures, and also of his or her right to submit a written response to the allegations;

c. the current membership of the Committee, including alternates; and

d. the Request.

4. The Faculty Member may submit a written response to the allegations in the Request within 15 Working Days of the date of the receipt of the notification under V.A.3 above.

5. Upon receipt of a Request, the Chair of the Committee, in consultation with the other members of the Committee, shall initiate efforts to have the Parties resolve the complaints raised by the Request using "informal adjustment." Such informal adjustment negotiations would be mediated by a person or persons unaffiliated with the Committee or the parties. In cases where the Parties cannot negotiate an informal adjustment, and in cases where the Committee determines such informal adjustment is not appropriate, the Committee shall provide written notification of such determination to the Dean and the Faculty Member within 30 Working Days from receipt of the Request.

The term "informal adjustment" means alternative dispute resolutions, such as negotiation or mediation, to achieve mutually agreeable settlements. Any such settlement may be recorded at the request of the Faculty Member.

6. The Committee, based on the Dean's Request and the Faculty Member's written response, may decline to proceed if it determines there is an insufficient basis to merit formal proceedings and shall, in that case, proceed to make its recommendation accordingly pursuant to V.G below.

The Parties shall be notified in writing of such a decision within 10 Working Days after receipt of the Faculty Member's response, but in any case no later than 25 Working Days after the date of the Request.

B. Commencement of Review Hearings:

1. In the event that no informal adjustment is reached by the Parties, the Chair shall convene a hearing before the Committee to review the allegations presented in the Request. Such hearing shall begin within 20 Working Days after the expiration of the notification and response period under V.A.4. Notice of the date, time and place shall be given to all Parties, including the Faculty Member's counsel or advisor, if known.

2. The Faculty Member and the Dean may be represented by counsel or other advisors of his or her choosing during the proceedings, which counsel, in the case of the Dean, may be the University Counsel.

a. Counsel shall be entitled to fully participate in the hearing, including the examination of witnesses.

b. With the consent of the Faculty Member, a representative of a responsible educational association will be permitted to attend the proceedings as an observer.

3. The Faculty Member may object to the Committee membership on the grounds of Conflict of Interest or inability to render an unbiased judgment. Objections shall be made in writing to the Chair within 5 Working Days after notification of the membership, pursuant to V.A.3.c above. The Committee, acting without the participation of the members objected to, shall consider the objections and, if reasonable, the Chair shall replace the person(s) with alternate(s) who do not have a Conflict of Interest.

C. Due Process

1. In all of its proceedings the Committee shall be governed by principles of due process and orderly procedures for ensuring the impartial examination by the Committee of all pertinent facts, University policies and procedures, and the legitimate interests of all parties involved.

2. The Faculty Member shall be afforded an opportunity to obtain necessary witnesses, and documentary and other evidence.

a. The Faculty Member and the Dean will provide to the Committee and to each other the names of all persons he or she wishes to call to testify within 5 Working Days after notice of the date set for the hearing. Thereafter witnesses may be added only with the consent of the committee.

b. The Committee and the Administration will cooperate in securing witnesses and making available documents and other evidence.

c. The Parties shall have the right to examine all witnesses. Where the witnesses cannot or will not appear, but the Committee determines that the interests of justice require admission of their statements, the Committee will identify the witnesses, disclose their statements, and, if possible, provide for interrogatories.

3. Hearings will be closed to the public unless the Faculty Member requests an open hearing. Requests for an open hearing shall be made to the Chair of the Committee in writing no later than 10 Working Days prior to the date set for the hearing. "Open" means any person may attend the proceedings; "closed" means that the meetings shall be attended only by the Faculty Member, the Dean, representatives of the Faculty Member and the Dean, members of the Committee, approved observers, and any witnesses that the Parties may request to be present. The Committee, however, in its discretion, may require that witnesses be excluded from any hearing prior to their own testimony.

4. An audio or video tape recording of the proceedings shall be made and transcribed; and a copy of the transcript shall be provided to each Party. The audio or video tape shall be maintained as part of the record pursuant to V.I.

5. The Faculty Member may, in his or her sole discretion, waive the right to a hearing hereunder or stipulate to certain facts.

D. Emergency Cases:

1. In cases of alleged misconduct which the Chancellor determines require immediate actions to protect the interests of members of the University community, the Faculty Member may be suspended with pay or reassigned.

The Chancellor shall give the Faculty Member notice of the emergency action and shall offer the Faculty Member the opportunity for an informal conference to discuss the emergency action.

2. If the Faculty Member objects to the propriety of the emergency action, the Faculty Member shall notify the Chancellor and the Committee of that fact in writing. The Chancellor shall, within 2 Working Days, provide the Committee and the Faculty Member a memorandum specifying the information on which the Chancellor is acting and the reasons why that information justifies the emergency relief. The Faculty Member shall submit to the Committee and the Chancellor a memorandum containing information and argument opposing the emergency relief within 2 Working Days of receipt of the Chancellor's memorandum. The Committee shall furnish its recommendation on the propriety of the emergency action to the Chancellor and the Faculty Member within 2 Working Days of receipt of the Faculty Member's memorandum.

3. When emergency action has been taken, the Chancellor shall immediately submit a Request setting forth in reasonable detail the nature of the alleged misconduct and the sanctions the University seeks to impose. The Committee shall provide the Faculty Member with written notice of the Chancellor's Request and with the documentation called for in V.A.3 above. The Faculty Member shall have 15 Working Days from the date of notice to provide a written response. The Chair shall convene a hearing to review the allegations presented in the Request within 25 Working Days after the date of the Request. Notice of the date, time and place of the hearing shall be given to all Parties, including the Faculty Member's counsel or advisor, if known. The Hearing will be governed by the provisions of V.B.2 and V.B.3 and V.C above. The Committee shall make its findings and recommendations pursuant to V.F. and V.G as soon as possible, but in any case within 10 Working Days of completion of the hearing.

E. Privacy:

Except in the cases of open hearings pursuant to V.C.3 above, and, except for simple announcements as may be required, such as the time of the hearing and similar matters, public statements and publicity about the case by either Party shall not be allowed until the proceedings have been completed, including consideration by the FBR. The members of the Committee and all persons contacted in connection with the Committee's review shall be reminded that they are responsible for maintaining confidentiality of the case.

F. Findings:

1. No deficiencies:

If the Committee finds that the Faculty Member has met accepted standards of conduct, the Committee shall make its recommendation accordingly pursuant to V.G below.

2. Some deficiencies, but deficiencies not substantial or chronic:

If the Committee identifies some deficiencies in the Faculty Member's conduct, but these deficiencies are not judged to be substantial or chronic, the Committee will state their findings, in writing as provided in V.G below.

3. Substantial or chronic deficiencies:

If the Committee determines that there are substantial or chronic deficiencies in the Faculty Member's conduct, the Committee will state their findings in writing as provided in V.G below.

G. Recommendations:

1. The Committee shall render its written findings and recommendations within 15 Working Days of completion of a hearing. Whether or not there was a hearing, the Committee shall document its findings in a report that specifies the allegations, summarizes relevant information, and states the conclusions reached and the evidence on which it reached those conclusions. It should make explicit findings of fact with respect to each allegation and list the evidence relevant to that finding. The decision should then state the Committee's recommendations. The report and other retained documentation must be sufficiently detailed to serve as a basis for the Dean's action on the Committee's recommendations and to permit a later review by the FBR, should the Faculty Member grieve the Dean's actions. The factual findings of the Committee shall be conclusive on any later FBR proceeding.

2. Findings of misconduct and recommendations of sanctions shall be based on substantial evidence developed in the hearing record considered as a whole.

Based on its findings, the Committee may recommend that no action is warranted, that a remediation plan be developed pursuant to V.G.3 below, or that sanctions be imposed pursuant to V.G.4 below.

3. The Committee may recommend a plan designed to assist the Faculty Member in remedying the identified deficiencies.

a. The plan will be developed by the Dean, or other administrative officer appointed by the Dean, and the Faculty Member.

b. At the request of either the Faculty Member or the Dean or such other administrative officer, the assistance of a third party (a mediator or a professional expert in the problem area identified) will be provided to assist in the development of the plan.

c. A plan should identify the deficiencies to be addressed, define goals or outcomes that are needed to remedy the deficiencies, outline the specific activities and programs that should be completed to achieve these goals and outcomes and indicate the appropriate benchmarks to be used in monitoring progress.

d. If agreement on the plan cannot be reached within three months of the date of the Committee's written recommendations, either party may petition the Committee, as provided for in V.H.1 hereof.

4. The Committee may recommend any of the following sanctions:

a. A written reprimand with a warning that additional sanctions will be imposed if there is a repetition or continuation of the misconduct.

b. Salary penalties.

c. A probationary period during which the Faculty Member must abide by certain specified conditions or be subject to the imposition of further sanctions.

d. A temporary suspension without pay.

e. Dismissal, provided, that the Faculty Member had notice of the possibility of dismissal pursuant to V.A.2 above.

5. On its completion, the Committee's report shall be forwarded to the Dean and the Faculty Member. In cases in which dismissal is recommended, the report shall also be sent to the Chancellor.

6. Either Party shall have 10 Working Days to submit written comments to the Committee and the other Party. The Committee shall consider such comments and make any changes to its recommendations it determines are reasonable. Written notification of the Committee's decisions shall be given to both Parties.

H. Further Proceedings:

1. In the event that the Parties cannot agree on a remediation plan as recommended by the Committee within three months after the recommendation, either Party may petition the Committee in writing (with a written copy to the other Party) for a proceeding on the matter.

a. Such petition shall describe in detail the status of discussions and the terms of any plan presented and the areas of disagreement.

b. The other Party may submit a written response within 5 Working Days.

c. The Committee shall set a date for a proceeding not less than 15 Working Days after receipt of the petition for review.

d. The Committee, in its discretion, may meet with each of the Parties, alone or together. The Parties may have a representative with him or her, but such person may not participate in the Committee's proceedings.

e. The Committee shall within 15 working Days of the proceeding produce a remediation plan binding on the Parties or make such other recommendations it determines is warranted under these procedures, subject to review by the FBR.

2. In the event that a Faculty Member, previously sanctioned by the Committee pursuant to V.G.4, is allegedly not observing the conditions of the original sanction or is allegedly engaged in the same misconduct for which such Faculty Member was sanctioned, the Dean may submit a written petition for a re-hearing to the Committee, with a written copy given to the Faculty Member.

a. The Faculty Member may submit a written response to the allegations within 10 Working Days after receipt of the written petition.

b. The Chair shall convene a hearing before the Committee within 15 Working Days after receipt of the Faculty Member's response.

c. The hearing shall be conducted in accordance with the proceedings set forth in V.B and V.C of these Procedures.

d. The Committee shall render its written findings and recommendations as provided in V.F and V.G of these Procedures.

I. Records:

After completion of the case and all ensuing related actions, the Committee Chair shall prepare a complete file, including the original records of all proceedings and copies of all documents and other materials furnished to the Committee. Access to the materials in the file shall be available to the FBR, and to others only upon authorization by the Committee for good cause. The records of the Committee shall be kept and maintained at the offices of the Dean of Faculties.

J. Waiver of Time Requirements:

Either Party may request an extension of time under these Procedures by written request given to the Committee and the other Party. Such extension shall be given if the other Party agrees in writing, or if, in its discretion, the Committee determines an extension is reasonable, it may also, grant such extension in writing given to each Party and notify the parties.

K. Report to the Bloomington Faculty Council

The Committee shall report annually to the Bloomington Faculty Council the number and types of cases presented to it and the number and types of case dispositions.

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