Saving Email Messages From Outlook to A Local Drive
There are several ways to save email messages from Outlook to a Local Drive in order to delete the message from Outlook to free up more space. Which method you choose will depend on whether or not you need the attachments included with the messages.

1. There is a very convenient way to save email messages from Outlook to the C: drive or a Zip Disk but it does not include the attachments with the messages. Though this method does not work by selecting a folder name, it will work by selecting all of the messages in the folder. All of the selected messages will be saved to a single text file. You can then delete the messages from Outlook if you wish.
  • Using Outlook select whatever messages you want to save to a local drive (you could select them all with Ctrl-A or Edit, Select All).
  • Choose File, Save As
  • Choose where to save the file, then give it a name, which could be the same as the folder name they are coming from if you wish to copy the entire folder and delete it from Outlook.
2. This method will save an entire folder of messages to a single text file, again without attachments. The first use of this method may require the Office 2000 CD to install the code required for the export function. It produces results similar to method 1.
  • Using Outlook, Choose File, Import and Export (this may require the office 2000 CD the first time).
  • Choose Export to a File
  • Choose Tab Separated Values (Windows)
  • Choose the folder to Export
  • Enter a name for the saved file including path.
  • Check the text file by opening it with your word processor.
  • Delete the folder from Outlook if you wish to free up space.
3. Save to an Outlook Personal Folder File. This method will save attachments with the messages which means that this method may create a much larger file. This file is only accessible through Outlook, it cannot be viewed using your word processer.

The initial set up requires the following
  • In Outlook, Choose Tools, Services
  • Press the Add Button
  • Choose Personal Folders
  • Choose an existing Personal Folder (which could have been created using Method 2 above) or enter a file name for the new personal folder file; be sure to choose the desired folder to save this file in; You may, for instance, want to save it to your My Documents folder where it will be backed up to your Zip Disk.
Using a Personal Folder
  • In Outlook turn on the display of the Folder List by choosing View, Folder List
  • Drag messages or entire folders from your Mailbox to the Personal folder shown in your Folder List.