Mail Forwarding Policy
The Department of French and Italian strongly urges all faculty and graduate students who will be away from campus for an extended period of time to fill out a "change of address" form at the local post office. Graduate Students should also fill out such a form for the IU Registrar’s Office. The Department should, of course, also be notified of the address change. Indeed, all organizations and individuals who correspond with the faculty member or graduate student should be notified of the address change. Generally, the issue of mail forwarding by another member of the Department can be avoided if the above steps are taken.
If mail forwarding by the Department seems necessary, please keep in mind that the FRIT staff are unqualified to make judgements regarding the importance of mail received in the department office for faculty and graduate students. They are therefore not the best individuals to carry out the forwarding of mail. We recommend instead that faculty and graduate students who will be away from campus for an extended period select an individual whom they trust to look through the mail that arrives for them in the department office and to take charge of forwarding important mail to the correct address. When you do this, please inform the staff who you have designated for this task so that they will allow this person to access your mail. If such an arrangement is not possible, the FRIT staff will forward mail according to the policy below.
The FRIT staff will forward mail as a service to faculty and graduate students according to the following guidelines:
- Free forwarding
- first-class US mail to be forwarded within the US
- departmental correspondence
- departmental e-mail messages
- Forwarding for payment
- international mail
- first-class US mail to be forwarded to a foreign address
- US mail that is not first-class (specific items only - limit of 4)
- Payment of mail forwarding
- Faculty and graduate students should pay for mail forwarding by leaving self-addressed, stamped envelopes with the FRIT office staff
- Faculty with research accounts may choose to pay for mail forwarding from their research accounts
- Duration of mail forwarding service
- For faculty on leave or directing overseas programs: mail may be forwarded for the duration of the leave
- For faculty who have left the Department: mail may be forwarded for a period not to exceed two months
- For graduate students: mail may be forwarded for a period not to exceed one month
Procedures
- Complete and sign a “Request to Forward Mail” form, obtainable from the Undergraduate Secretary (Nancy Stoute)
- Give the form to the Undergraduate Secretary in person so that she can make sure that she understands the details of your request
- Or fill out our convenient Mail Forwarding Form by clicking on the link below.
Click here to go to the Mail Forwarding Form
