Office Resources for Associate Instructors

Payroll
Parking
Duplicating
Copy Card Money
Grade Books
Exam Files
Desk Copies
Keys
IU Oncourse
Teaching & Instructional Resources
Class Rosters

Payroll: Direct deposit to your bank account is required for all AIs. You can view your pay deposits in OneStart under “Employee Self Service.” The website is http://onestart.iu.edu.

Parking: Parking permits for A and C parking zones may be purchased for the semester or summer session for which the AI is appointed. The student academic appointee contract (white copy) can be used as proof of employment when you apply for a permit at the Parking Operations office (Henderson Parking Garage).

Duplicating: Office duplicating for Associate Instructors is limited to the duplication of course exams and course quizzes. Duplication of extra quizzes, handouts, or assignments for individual classes is the responsibility of the AI. For single-class language courses, exceptions may be made, and supplemental materials may be duplicated by the office.

Any material to be duplicated by the office staff must be submitted to the staff at least three business days prior to the date the duplicated material is needed. This advance notice is required because the office staff may have to send such orders to Maxi Duplicating, which sometimes has a slow turnaround time.

When submitting materials for duplication, please fill out a work request form, attach the form to your document, and place the document in the “Staff Work Box” in BH 642.

Copy Card Money: In addition to the duplicating provided by the FRIT office, you may also use your student identification card as a copy card in BH 543. The department credits each AI ID card with $10 per class for teaching-related copying expenses. To put additional money on your ID card for copying, you may use the special machines located in the Wells Library, the Memorial Union Commons, and Jordan Hall.

Grade books: Grade books are available from below the work table, or an electronic grade book may be used. AIs must file their grade books in the main office at the end of each semester, but may retrieve them to use again at the beginning of the next semester. Those using electronic grade books should print these out to file in the office. It is important that faculty supervisors and the Chair have access to your grade books while you are out of town, in case a student questions a final grade. Please DO NOT take your grade book out of the office after the grading semester unless you are using it to mark down grades on this campus.

Exam files: Duplicated exams for AIs are filed according to instructor, course, and class number in a filing cabinet in the back office where Isabel works. AIs are to pick up their exam copies from this cabinet shortly before the class time(s) when they are to administer the exam. This cabinet also contains the most recent set of final exams for AI-taught courses, which are filed there by AIs at the end of each semester (or summer session). When you need to access this filing cabinet, please proceed quietly as Isabel is working just a few feet away.

Desk copies: The Department’s goal is to be able to provide each AI with a desk copy of each book needed for the course he/she is teaching. However, since we have so many AIs, and since AIs and teaching assignments change each year, the book publishers may not always agree to send new desk copies. In this case, Nancy will loan each AI departmental copies of the texts and materials they need for the course they are teaching. Departmental copies have a departmental tag and number in them so that the staff can keep track of our materials. Such materials are loaned to AIs for one semester (or summer session) and must be returned to the Department at the end of that period. AIs are responsible for returning departmental desk copies in good condition.

Keys: Each AI will receive a key for the Ballantine Hall elevators upon payment of a $5.00 deposit. Keys to the FRIT graduate student rooms and BH 008 may be requested as needed; these will also require a $5.00 deposit. Isabel is the Department’s “keeper of the keys.”

IU Oncourse: Indiana University has developed Oncourse, a system which assists faculty and students by providing course information and discussion opportunities on the Web. Oncourse basically enables you to develop a website for each course you teach within a set format. We encourage you to explore the many features of Oncourse by going to the Oncourse web site.

To receive access to your classes, click on the Login button in the upper right corner of the Oncourse home page. Log in with your IU network username and password; a list of your current classes will appear, and you can select one of them and begin entering information for your students.

Among other features, Oncourse provides your class roster, a syllabus page, a separate schedule page, an electronic grade book option, and a class discussion forum. You can choose to use one or many features of Oncourse, and it is easy for students to access. Students simply go to the same website and log in; a list of the classes they are taking will appear. They can select your class and view the information you have provided.

Teaching and Instructional Resources: The Teaching Resources Center in Ballantine Hall 132 should be explored and utilized by AIs in planning and preparing for teaching. The transparency service here is very useful: AIs can obtain blank transparencies or they can make black and white xerox copies onto transparencies for free. Free color transparencies can be made from digital files or from printed materials by using the self-service lab and scanners. Also in Ballantine Hall (BH 307) is the Teaching and Learning Technologies Center, which can help AIs use Internet resources and other technology in their teaching.

Instructional Support Services in Franklin Hall 004 is another useful resource. AIs may request digital projectors, laptops or other media resources from ISS by calling 855-8765.

Class Rosters: To access your class roster, go to Oncourse and log in using your network ID and password. The rosters are updated on a nightly basis, but be aware that the information may be from the previous day. In Oncourse you can view class rosters, which include student photos. If you need more information, click the Help link in the bottom left corner of any Oncourse screen.

You may also electronically access the class roster by using OneStart. To do so, go to OneStart, then click on Log In, and type your IU user name and password. Then click on the tab labeled "Services," and then choose “Administrative Systems.” Then you will see a link in the left column that says "SIS," where you can launch SIS. Once you are in SIS, select “Curriculum Management” from the left-hand menu, and then click "Class Rosters" on the screen. The list of classes you are teaching will automatically be displayed, and then you can click on the one for which you want to see the roster.

Paper rosters from the Registrar will be placed in your mailboxes the first or second day of class, and another paper roster will arrive a week later. Toward the middle of the semester, you will receive an e-mail notification to check and confirm the accuracy of your class rosters via OneStart. If you have University Division students in your classes, you will receive another e-mail notification when it is time to enter mid-semester grades for these students. Finally, at the end of the semester, you will receive instructions to tell you how to enter final grades either via OneStart or Oncourse on the web.

For additional information about final grade entry, visit the Office of the Registrar web site, or call 855-0121 if you have any questions.

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