Indiana University Bloomington

Student Advisory Committee

The Student Advisory Committee (SAC) is an elected group of graduate and undergraduate students that serves as a liason between students at large and the Department Chair. They meet regularly with the Chairperson to raise issues of concern to students. The SAC meets with the Department's Advisory Board during its annual meeting in Bloomington, presenting the Board with concerns and accomplishments that the committee members feel should be brought to the Board's attention. Students in Geological Sciences are encouraged to bring up any topics with Committee members.

Constitution

Student Advisory Committee Constitution, October, 2004

Preamble

We, the Student Advisory Committee of the Department of Geological Sciences of Indiana University , Bloomington , in order to represent the interests and unique perspectives of Department of Geological Sciences students to the department administration and faculty, and to participate in that degree of governance proper to our role within the department, do ordain this Constitution for the Student Advisory Committee (SAC) of the Department of Geological Sciences of Indiana University and thereby establish this committee for the student body.

Student Advisory Committee (SAC)

The SAC shall be composed of five graduate students and two undergraduate students elected by the Department of Geological Sciences student body, consisting of both graduate and undergraduate students. Elections will be held close to the end of an academic year, and SAC appointments will last for one year. Elected members will assume their responsibilities in May at the conclusion of the academic year during which they were elected and will fulfill those responsibilities until the following May.

General Responsibilities

The SAC should plan to have an open forum for the student body, comprised of graduate and undergraduate students, to voice their opinions and concerns, at least once per semester. Tabled items from the previous meeting(s) will be discussed and any new items taken down by the Secretary. All items discussed, if not fully addressed at the forum, will be brought up in a meeting with the Department Chair. For this purpose, SAC should also arrange a meeting just after the monthly Student Body Forum to bring any such items to the Chair.

All SAC members should be involved in actively promoting all SAC-related events and collecting ideas from the student body throughout the academic year for the betterment of SAC, the Department, and the general student body.

SAC members should make a concerted effort in attending department functions, being highly visible, and being available to the student body outside of the open forums. Department functions that SAC members should attend include, but are not limited to, Colloquium, Fall Frolic, Holiday Banquet, Spring Student Research Day, Brownbag seminars, TGIFs, and student presentations.

Positions

The SAC shall be composed of five graduates, two undergraduates and one advisory position. The following positions to be filled upon election are:

  1. President
  2. Vice-President
  3. Secretary
  4. Treasurer
  5. Public-Relations Office
  6. Moderator
  7. Moderator
  8. Advisor

The positions of President, Vice-President, and Treasurer shall be solely filled by graduate students. The positions of Secretary and M oderator can be filled by either graduate or undergraduate students. However, a ratio of five graduates and two undergraduates will be elected each year. This number cannot be changed without approval from the SAC and the Department Chair.

Position Responsibilities

President

1. Represents the student body as a whole.
2. Presides at all forums and Chair meetings.
3. Supervises SAC positions.
4. Creates additional committees as necessary.
5. Performs any other function necessary and proper to advance the welfare of the student body and SAC.

Vice-President

1. Fulfills the duties of the President if s/he is unable to perform said duties.
2. Represents the SAC to the department at large as required.
3. Oversees the standing ad hoc committees and reports for them.
4. Responsible for yearly SAC elections.
5. Performs other duties as necessary.

Secretary

1. Records the minutes of all student body and Chair meetings.
2. Distributes the meeting minutes in a timely manner to all concerned parties.
3. Maintains a permanent file of all SAC minutes.
4. Performs other duties as necessary.

Treasurer

1. Maintains the SAC's financial records.
2. Provides a brief financial update at each meeting with the Chair.
3. Performs other duties as necessary.

Public-Relations Office

1. Assists the officers and committee chairs in maintaining SAC records.
2. Sends or posts correspondence regarding SAC-related events.
3. Facilitates Student Body meetings.
4. Promotes Department academic functions.
5. Performs other duties as necessary.

Moderator

1. Assists the officers and committee chairs in maintaining SAC records.
2. Sends or posts correspondence regarding SAC-related events.
3. Facilitates Student Body meetings.
4. Promotes Department academic functions.
5. Performs other duties as necessary.

Advisor

This purely advisory position is filled by the previous year's President if s/he remains a member of the student body and is not elected for a second term. The Advisor's duties are to facilitate the transition to a new SAC by passing on the permanent SAC files and discussing any unaddressed or pending issues, but the new SAC members decide how much assistance they would like from the Advisor

Elections

The Vice-President is responsible for organizing the yearly elections, which shall be held during the last three weeks of each academic year. All eligible Geological Sciences graduate and undergraduate students shall be listed on a ballot for the SAC election, and the whole student body will vote for five graduate and two undergraduate students.

Eligible students include those who will be part of the Department in the following academic year. However, a student may serve no more than two consecutive terms in any one position. If a student wishes to participate on the SAC, it is their responsibility to inform the student body of their intentions. This can be in the form of emails, flyers, or word-of-mouth. A limit of twenty photocopies will be allowed through the department for campaigning. More copies can be made at the individual's own expense.

At the end of the election, all votes will be counted by two members of the student body, overseen by the Vice-President. The graduate student with the most number of votes is elected to the position of President. The graduate student with the second-most number of votes is elected to the position of Vice-President. The remaining three graduate students with the third-, fourth-, and fifth-most votes can select whichever position (Treasurer, Secretary, or Moderator) best suits their skills. The two undergraduates with the most votes will be elected to SAC and may choose any of the available positions. In the event that the person with the most votes or second-most votes decides that s/he would rather fill another position, the next person with the most votes will become President. In the event a person is elected and chooses not to serve, the next person with the most votes will be asked to serve, and so on until all positions are filled.