2016-2017 GPSG Budget


For general information and timeline about the GPSG Budget, please visit the general GPSG Budget page.

GPSG 2016-2017 Budget Details

Staff Expenses

  • GPSG President, Community Development Coordinator, and Communications Coordinator are 20-30 hour per week Graduate Assistantship Positions and the compensation is set by university contract. We were able to save a little money this year in staff expenses by spending less on summer salaries and by one staff member bypassing the health care benefits. The other seven positions receive a $500 fellowship per semester as a small compensation for their approximately five-hour-per-week commitment.
  • The three Student Academic Appointments are 20+ hour per week (50% FTE) staff positions. The three GPSG Academic Appointments include the President, the Community Development Coordinator and the Communications Coordinator.

Academic Support

  • GPSG funds two rounds of grants for graduate and professional students each semester. We were able to add an additional 16 travel grants this year. Historically, travel grants have been our most highly competitive category.
  • Over the past five years, GPSG has more than doubled the money in the budget dedicated to academic support. This year alone, we were able to increase awards category in our budget by $8,000.

Community Building

  • All money dedicated to community building goes to fund events that are open for all graduate and professional students. These events exist to promote a sense of community among students within different departments on campus. The line item named “other programming” is a small discretionary fund to provide for the fact that circumstances may arise throughout the school year that lend themselves to an event that is not currently foreseeable. In the past, this category has funded both events hosted solely by GPSG and events hosted in conjunction with other IU and Bloomington groups.
  • The community building budget has increased this year to account for increases in venue prices. We have slightly over-estimated this portion of the budget to mitigate any unpredictability. If left with a substantial surplus, the excess funds will be redirected toward awards. We also stopped dedicating funds to the Gradate President’s Council, which has not existed in the past few years.

Advocacy Efforts

  • This is a new portion of our budget to fund efforts of our advocacy committees. Committees are encouraged to seek additional funding through external grants and partnerships with other IU and Bloomington groups to help subsidize their advocacy efforts and promote collaboration.

Resources

  • This portion of our budget was raised to accommodate a new marketing campaign that will begin later this semester. The purpose of this campaign is to promote the resources available to graduate and professional students. The “ExComm Discretionary Fund” has been used in the past to promote philanthropic efforts as they arise that fall outside of the purview of “other programming”.

Staff Resources

  • This portion of our budget was significantly reduced. We spent less on the Executive Committee Retreat by reducing it to a single day hosted on campus. We also cancelled our subscription to survey monkey and were able to eliminate our office support fees.

Reserve Fund

  • We significantly reduced our reserve fund in an effort to utilize as much of the funds entrusted to us as possible. We kept some money in the reserve fund, as we have summer expenses that become due before we receive our next inflow of funding.

Income

  • GPSG is funded largely through student fees, which varies each year based on enrollment. We receive $6,000 from the University Graduate School to specifically fund awards. Our beginning balance was relatively large this year due to a historically larger reserve fund and underspending on Resources and Staff Recourses.

2016-2017 GPSG Comprehensive Budget (approved October 2016 Assembly)

Category

Subcategory

Expenses

Income

Expenditure

Remaining

Note

REVENUES

$105,721.33

EXPENDITURES

$105,721.33

$0.00

ENDING CASH

$0.00

$105,721.33

Revenues

Beginning Cash Balance 07/01/16

$12,951.33

Mandatory Student Fees

$86,770.00

Graduate School Projection

University Graduate School

$6,000.00

Only For Awards

Total Revenues

$105,721.33

Expenditures

Staff Expenses

SE: President

$12,500.00

$0.00

$12,500.00

Per Staff Contract

SE: Community Development Coordinator

$12,500.00

$0.00

$12,500.00

Per Staff Contract

SE: Communications Coordinator

$12,500.00

$0.00

$12,500.00

Per Staff Contract

SE: Vice President

$1,000.00

$0.00

$1,000.00

Fellowship ($500 per Semester)

SE: Treasurer

$1,000.00

$0.00

$1,000.00

Fellowship ($500 per Semester)

SE: Parliamentarian

$1,000.00

$0.00

$1,000.00

Fellowship ($500 per Semester)

SE: Awards Officer

$1,000.00

$0.00

$1,000.00

Fellowship ($500 per Semester)

SE: Benefits Officer

$1,000.00

$0.00

$1,000.00

Fellowship ($500 per Semester)

SE: Diversity Officer

$1,000.00

$0.00

$1,000.00

Fellowship ($500 per Semester)

SE: Sustanability Officer

$1,000.00

$0.00

$1,000.00

Fellowship ($500 per Semester)

SE: President Summer Salary

$3,000.00

$0.00

$3,000.00

Per Contract

SE: Staff Summer Salaries

$4,000.00

$0.00

$4,000.00

Projected

SE: Health Care Benefits

$6,000.00

$0.00

$6,000.00

Projected

Total Staff

$57,500.00

$0.00

$57,500.00

Academic Support

AS: Travel Grants

$25,000.00

$0.00

$25,000.00

50 $500 awards (25 each semester)

AS: Research Grants

$10,000.00

$0.00

$10,000.00

Projected

AS: Faculty Mentor Award

$300.00

$0.00

$300.00

Projected

Total Academic Support

$35,300.00

$0.00

$35,300.00

Community Building

CB: Orientation Week

$1,375.00

$0.00

$1,375.00

Projected

CB: Grad Appreciation Week

$1,500.00

$0.00

$1,500.00

Projected

CB: Social Hours

$2,400.00

$0.00

$2,400.00

Projected (8 events at $300 each)

CB: Bagel Hours

$720.00

$0.00

$720.00

Projected (9 events at $80 each)

CB: Assembly Snacks

$350.00

$0.00

$350.00

Projected

CB: Professional Headshots

$250.00

$0.00

$250.00

Projected

CB: Other Programming

$500.00

$0.00

$500.00

Projected

Total Community Building

$7,095.00

$0.00

$7,095.00

Advocacy Efforts

AE: Benefits

$250.00

$0.00

$250.00

Projected

AE: Diversity

$250.00

$0.00

$250.00

Projected

AE: Health & Wellness

$250.00

$0.00

$250.00

Projected

AE: Sustainability

$250.00

$0.00

$250.00

Projected

Total Advocacy Efforts

$1,000.00

$0.00

$1,000.00

Resources

R: Promotional Items

$1,000.00

$0.00

$1,000.00

Projected

R: Marketing Campaign

$1,500.00

$0.00

$1,500.00

R: Excomm’s Discretionary Fund

$500.00

$0.00

$500.00

Projected

Total Resources

$3,000.00

$0.00

$3,000.00

Staff Resources

SR: Office Supplies

$500.00

$0.00

$500.00

Projected

SR: Retreat

$300.00

$0.00

$300.00

Total Staff Resources

$800.00

$0.00

$800.00

Reserve Fund

RF: Contribution

$1,026.33

$0.00

$1,026.33

Total Reserve Fund

$1,026.33

$0.00

$1,026.33

Total Expenditures

$105,721.33

$0.00

$105,721.33