Grant-in-Aid of Doctoral Research – Due: September 23, 2011

Purpose:  These awards provide funding for Bloomington graduate students for unusual expenses incurred in connection with doctoral dissertation research, such as travel to special libraries or laboratories, payments to consultants, specialized equipment, and duplication of vital materials needed for writing the dissertation. Expenses that are not supported include typing and duplicating of dissertations, normal living expenses, routine laboratory supplies, and computers.

In the case of requests for equipment, the Director of Graduate Studies must verify that neither the equipment requested nor the funds are available to support the research. In case the application is funded for an amount below that necessary to purchase the equipment, the department will be responsible for the additional funds. At the completion of the project, the equipment must remain with the department and made available for future research projects by other graduate students.

Eligibility Criteria:  A student must have been formally admitted to Ph.D. candidacy by the application deadline (the Nomination to Candidacy Form must have been approved by the Dean of The University Graduate School). Students pursuing doctoral degrees other than the Ph.D. (i.e., Ed.D. or D.M.) may also apply for a Doctoral Student Grant-in-Aid of Research Award. Current students must be enrolled full-time on the Bloomington campus during the semester in which an application is submitted (6 credit hours is considered full time).

Award Value:  The maximum amount awarded to any student is $1,000. The amount of the award is determined by the combination of available funding and the judged significance of the proposed work. Receipts are required for reimbursement of expenses, and should be presented to the student’s department for processing after a Grant-in-Aid of Research Award has been awarded. Any eligible student may apply for the Fall and Spring competitions but may only receive a total of $1,000 per academic year. Example: If you win $1,000 in the Fall competition, you are not eligible to apply in the Spring competition, but if you receive, for instance, $600 in the Fall competition you can apply for $400 in the Spring competition. However, there is not a guarantee of subsequent funding.

Nomination Process:
The student, either by their own initiative or by the department’s request, will submit an application online:

1. The student submits their application online through OneStart >> Services >> Student Self-Service >> Services & Information >> Financial >> “Bloomington Graduate Fellowship Application”
a. The application system accepts attachments in one of the following formats: .doc, .docx, .txt, or .rtf

2. The recommenders will be notified immediately by the Compass system and given a link to the page to upload their letter. The Recommenders should be the applicant’s Dissertation Director and another individual knowledgeable about the proposed research.

a. The University Graduate School Fellowships Coordinator will send an email to the recommenders within one to two business days with the requirements for their letter

3. The Fellowships Coordinator will email the student’s application and recommendation letters to their department after all recommendation letters have been received

4. All nominations must be submitted to our Fellowships Coordinator: Yvonne Dwigans, ylivings@indiana.edu, by email in one pdf document per student (if nominating more than one) and must consist of the following:

a. Letter of nomination from the Department Chairperson, or from a Faculty member designated by the Chairperson;

b. Any additional information the department may want to include

5. If more than one application is submitted by a department, submit a separate pdf for each student and include the ranking for the students in the email.

Deadlines:
All student and recommender materials must be submitted electronically through the Graduate School Fellowship Application System located in the Student Self-Service section in OneStart.

Student Deadline: Students need to have all materials submitted online by Friday, September 23, 2011 (Fall Competition) and Friday, January 28, 2011 (Spring Competition).

Recommender Deadline: Recommenders need to have their letters submitted online by Friday, September 30, 2011 (Fall Competition) and Friday, February 4, 2011 (Spring Competition).

Department Deadline: All materials need to be submitted to The University Graduate School by Friday, October 07, 2011 (Fall Competition) and Friday, February 11, 2011 (Spring Competition).

For Additional Information contact Yvonne Dwigans with questions: ylivings@indiana.edu

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