GGC Spring 2012 Workshops

IU graduate students are welcome to join our online workshops from anywhere in the world–whether you’re on campus, at home, or in Reykjavík, we want you to have all the resources you need to fund your graduate studies. For Spring 2012, we are offering three online sessions of our popular database workshop in addition to three computer lab sessions (all sessions will cover the same material):

Advanced Strategies for Funding Databases

February 29 (Wednesday), 12pm – online
March 9 (Friday), 2pm – Wells Library 402 computer lab (in the West Tower)
March 28 (Wednesday), 1pm – online
April 5 (Thursday), 10am – online
April 13 (Friday), 2pm – Wells Library 402 computer lab

You don’t need to sign up or let us know you’d like to participate.

To join one of our online workshops, follow these steps:

  1. Go to the workshop entry page:
  2. Enter the meeting as a Guest.
  3. Use a headset (or microphone/speaker combo) to participate. If you don’t have a microphone, you can listen to the presentation and ask questions using the chat feature of the meeting page.

That’s it! We will open the meeting page about 15 minutes before each workshop begins. If you have any trouble entering the meeting, or questions about the workshops, please send us an e-mail:

If you’d rather attend a workshop in person, we have also scheduled two sessions of the same workshop in a computer lab in Wells Library. You don’t need to sign up for these, either–just show up!

March 9 (Friday), 2pm  Wells Library 402 (in the West Tower)
April 13 (Friday), 2pm  Wells Library 402

Note: Online workshops will be conducted using Adobe Connect, which does not require the installation of any special software. But you must use a computer that has the latest version of Adobe Flash Player installed (this is a routine update for most personal computers, so you probably already have it).

If you have never attended an Adobe Connect meeting before, you can:
See if you have Flash:
Get a quick overview:

Christine Mirzayan Science and Technology Policy Graduate Fellowship Program- Deadline: April 27, 2012


This Graduate Fellowship Program of the National Academies—consisting of the National Academy of Sciences, National Academy of Engineering, Institute of Medicine, and National Research Council—is an early career educational and training opportunity. It is designed to engage its Fellows in the analytical process that informs U.S. science and technology policy. Fellows develop basic skills essential to working or participating in science policy at the federal, state, or local levels.


Graduate and professional school students and those who have completed graduate studies (degree awarded) within the last five years are eligible to apply. Areas of study may include any social/behavioral science, medical/health discipline, physical or biological science, any field of engineering, law/business/public administration, or any relevant interdisciplinary field.

The program takes place in Washington, D.C. and is open to all U.S. and non-U.S. citizens who meet the eligibility criteria. Non-U.S. citizens who are not U.S. legal permanent residents must be currently enrolled in a U.S. university and have proof of holding valid J or F-1 status or work authorization.

Fall 2012 Session Term (August 27 through November 16, 2012)

Application Information

Please visit <> for eligibility criteria and application instructions.

Two online references/recommendations must be received prior to completing the application. References must pertain to academic, professional, or other work-related experience.

Submission Deadline for Application Materials
References Due: April 27, 2012
Applications Due: May 1, 2012

A stipend grant award of $8,240 will be provided for the 12-week session to offset expenses.

Questions should be directed to:

AAA Minority Dissertation Fellowship Program- Deadline: February 15, 2012

The American Anthropological Association invites minority doctoral candidates in anthropology to apply for a dissertation writing fellowship of $10,000. The annual AAA Minority Dissertation Fellowship is intended to encourage members of ethnic minorities to complete doctoral degrees in anthropology, thereby increasing diversity in the discipline and/or promoting research on issues of concern among minority populations. Dissertation topics in all areas of the discipline are welcome. Doctoral students who require financial assistance to complete the write-up phase of the dissertation are urged to apply.

A nonrenewable dissertation fellowship of $10,000 will be provided annually to one anthropology graduate student.

Read About Past Minority Dissertation Fellowship Winners

An applicant must be: (1) a US citizen; (2) a member of an historically underrepresented ethnic minority group, including, but not limited to: African Americans, Alaskan Natives, American Indians or Native Americans, Asian Americans, Latino/as, Chicano/as, and Pacific Islanders; (3) enrolled in a full-time academic program leading to a doctoral degree in anthropology at the time of application (4) admitted to degree candidacy before the dissertation fellowship is awarded; and (5) a member of the American Anthropological Association. The dissertation proposal must be approved by the applicant’s committee prior to application. Students of any subfield or specialty in anthropology will receive equal consideration.

Eligibility Requirements

  • Candidates must have a record of outstanding academic achievement.
  • Applicants must be members of the American Anthropological Association at least one month prior to submitting materials for the AAA Minority Dissertation Fellowship Program.
  • Applicants must have had their dissertation proposals approved by their dissertation committees prior to application.
  • The dissertation research must be in an area of anthropological research.
  • The recipient of the fellowship must be in need of a fellowship to complete the dissertation. The applicant will be required to provide information regarding their current financial and funding situation.

Application materials and complete instructions are available for download:

Fellowship Application and Information

Complete Applications MUST be received by February 15th and should be sent to:

American Anthropological Association
Minority Dissertation Fellowship Program
2200 Wilson Blvd., Suite 600
Arlington, VA 22201-3357

If you have any questions, please contact Department of Academic Relations or 703-528-1902.

Victorian Studies Editorial Assistantships for 2012-2013- Deadline: February 23, 2012

Victorian Studies invites applications for the positions of assistant Managing Editor and assistant Book Review Editor to begin 1 August 2012. Applicants will automatically be considered for both positions unless they note otherwise.

The assistant Managing Editor works with the Managing Editor, corresponds with scholars in the field of Victorian Studies via post and e-mail, makes minor updates to the VS website, and edits manuscripts. He or she also has primary responsibility for overseeing the process of manuscript evaluation, including correspondence with outside referees regarding submitted essays.

The assistant Book Review Editor works with the Book Review Editor to commission and edit book reviews and review essays for publication in the journal. Both positions require intensive record-keeping, as well as strict attention to details.

After one year, the assistant Managing Editor ordinarily succeeds to the position of Managing Editor and the assistant Book Review Editor to the position of Book Review Editor. Applicants should therefore expect to be in residence from 2012-2014.

Graduate students gain one extra year of financial support overall by taking a position at VS. Here’s how that works: VS editors are given two years of employment, and departments typically allow students, before forfeiting any time off their contracts, to put their teaching contracts on hold for one year to take another form of graduate student employment. In the English department, for example, graduate students who take the editorial assistantship forfeit one year of their teaching contracts but gain two years of support through the assistantship, which means that they come out with one extra year of support overall.

The assistant Managing Editor and Book Review Editor must be enrolled, through a department, in the Graduate School of Indiana University. A familiarity with the Victorian period and teaching or editing experience are strongly preferred. (Most of our successful applicants, historically, have been those whose scholarly work and interests focused on some aspect of nineteenth-century British culture.) Prior administrative experience is also helpful. Successful candidates have, in the past, completed coursework toward the PhD and have taken, or are about to take, qualifying exams. Both assistantships are half-time positions, with contracts beginning around 1 August.

Application forms are available from the Victorian Studies office in Ballantine Hall 338 (open M-R 9:00-1:00), or you may write to us to request an electronic copy ( Applications should be returned with a full graduate academic transcript, a brief CV, a writing sample (reflecting current research), and a letter of recommendation. Candidates should accompany their applications with a 1-2 page letter outlining their academic experience and indicating the relevance of Victorian Studies and the assistantship to their graduate work and future plans. Those who have previously applied for an editorial position at VS may reapply simply by indicating that they wish to reactivate their files, and by adding additional supporting materials. Completed applications must be received in the VS office by 23 February 2012; they may be returned via post or dropped off in the VS office during regular working hours. Candidates should note that a personal interview has been an important factor in the selection process.

If you are planning to apply, please consider sending us an email at to let us know. It’s helpful for us to have a sense of how many applications we may receive prior to the due date.

If you have any questions or would like more information on the assistantships–even if you’re interested in applying in a future year–we will be holding an informational meeting/Q&A session on Monday, February 13 at 12:00 in our office, Ballantine 338. Feel free to stop by! If you have any other questions, you can email us at

For Additional Information:

Questions and application forms:

Grand Applications

from The Chronicle of Higher Education, February 5, 2012

By Rachel Herrmann

The other day, I went to open my document of grant deadlines, only to realize that I’d mistakenly titled it “Grand Applications.” I do not feel grand about my grant and fellowship applications; I rather dislike them.

I once sat in my adviser’s office and told her that I felt like a fraud whenever I started on an application. She looked at me and said, “You really need to think of grant writing as creative writing.”

And so I turned to Jane Austen’s Pride and Prejudice while looking for inspiration. I entertain a sort of half-hearted respect for grant applications, akin to Mr. Bennet’s attitude toward Mrs. Bennet’s nerves: “I have a high respect for your nerves. They are my old friends. I have heard you mention them with consideration these last twenty years at least.”

I facetiously think of the applications as old friends that I see over and over as I revise each one to fit within a particular institution’s scope. I can’t say that I feel fondness for applications that invite me to sell myself and my project whilst I ask for money in five pages or less. But I will admit that grant writing is an art that all graduate students need to hone, because the need for external funding does indeed hover like one’s constant companion.

All graduate students have to apply for grants. Even if you are lucky enough to have financial aid from your department, you should have at least a few grants on your CV to prove that you’ve received outside support for your work. Many other graduate students are not guaranteed money from their departments, and grant writing is not a choice, but a necessity.

The most important rule of grant writing is that you must apply. Make a calendar of deadlines with the requirements for each fellowship, and then apply, and apply, and apply again.

In my third year of graduate school, I applied for 15 external grants and fellowships and won four. Having fingers in many pies is important because if you go after enough grants you will usually win one, and grants beget grants. No one wants to depend on a single benefactor—you’d end up like Mr. Collins, and where would that leave you? Reliant on Lady Catherine de Bourgh, that’s where.

Grant committees will feel more confident about awarding you money if other institutions have already done so. Although that rule of grant writing may seem unfair if you have won no grants, take heart in the fact that internal grants from your department or university are usually a bit easier to win, and having even one of them on your CV looks better to foundations and government agencies than listing no grants at all. Start applying for institutional support in your second or even first year.

The best general advice that my adviser gave me regarding the grant-application process was that you need to introduce yourself and your project by the end of the first page—whether it’s a single-spaced, double-spaced, or 1.5-spaced application. If you haven’t made your point by the time readers have to flip the page, you’ve lost them. In this case it’s best not to channel Jane Austen’s writing style.

It also helps to know your audience. That stipulation is obvious advice for a grant geared toward research at an archive or library, but perhaps less so for alternative academic avenues of grant support.

I once applied for a fellowship at a historic house museum run by a group of Very Nice But Old Fashioned Ladies. In response to the question that asked what research I intended to pursue if awarded the fellowship, I wrote that I was keenly interested in doing research on prostitution in the 19th century. I found out just what a poor strategy that was the following year, when I reapplied for and won the fellowship after proposing a different project. At the museum, an employee related how the Old Fashioned Ladies had a bad habit of polishing the museum’s antique silver pieces. Some people are unlikely to be interested in having you pursue the history of 19th-century whoredom in the name of their museum.

On a more comforting note, you don’t have to know exactly what you’re going to find on the research trail, and here is where thinking about grant writing as creative writing has been good advice indeed. A grant committee does not expect you to describe a dissertation that you have written; it expects you to talk about the one that you will write. You are allowed to guess, imagine, and make broad claims.

If you think grandly enough about what you’ll find, your excitement about your project will come through.

People say it helps to have a sexy dissertation topic, but one of the pitfalls of writing in a relatively new subfield is that grant committees won’t be convinced that their archives will have the documents that you need. Since I study food, I’ve encountered that problem before, and have found two ways of working around it. One is by going to the archive for a short research trip before you apply for money. You can spend a weekend skimming through collections so you have a better idea of the library’s holdings. Having received that advice myself, I know it can be frustrating; a graduate student is usually applying for money because he or she does not have the money to make it to the library otherwise.
The second, more workable solution is that many archives have microfilmed some collections. If you can find a copy of their microfilm in your college library, or have it sent to you via interlibrary loan, you can make the argument that you’ve seen some of their holdings and do, in fact, know that they are relevant to your research.

Keep in mind that winning grants to write the dissertation should be one of your highest priorities. At the beginning of my third year, I decided to spend two months ignoring my reading lists for comprehensive exams and instead worked on grant applications. I knew that grant deadlines passed only twice a year (for most historians, those times are November/December, and then February/March). Organize your time to get your applications out on schedule.

The other good news is that even though grant deadlines pass, they reappear again the next year. That means that if you get rejected, you can reassess your application, and if you still think you’re a good candidate, you can apply again.

When I was at a seminar one day, I met a director of research who pulled me aside and, without my asking, talked to me about the weaknesses of my failed grant application. It was deeply embarrassing at the time—I may even have resented it and drowned my sorrows in copious amounts of cheese at the post-seminar reception. But then I thanked him, went home, and re-examined my application.

Likewise, when the person sending you a rejection offers to discuss your application, accept that offer—even if it makes you uncomfortable. Pride did not serve Mr. Darcy well, and you shouldn’t let it bother you, either.

If you are still unsure what a good application looks like, you have a few options. You need to read a lot of other grant applications before you send your own out into the world. Organize a grant-writing workshop with fellow graduate students so that other people can edit your work. You’ll get a sense of what sounds good and where you can improve your writing. One extra pair of eyes is helpful, but you’ll really know whether or not to change something if a handful of people make the same suggestion.

You may also have the opportunity to sit on one of your university’s selection committees for grants; the year after I won my first university grant, I was asked to serve on one such panel. Being able to see how an interdisciplinary committee selected grant winners was an invaluable experience. My committee picked students whose applications had no jargon, and who had proposed projects they could accomplish within the allotted time frames and budget limits. Since we had so many applications to read, it was particularly helpful when one made its case using the shortest amount of space possible.

Sitting on the selection committee also allowed me to see how money gets distributed. Since it was a year of tight budgets, few people got the amount they asked for. You should always ask for the maximum amount of money offered, just on the off-chance that the committee has to cut everyone’s budget. Better to receive too much than too little.
Many foundations publish the names of their fellowship recipients. Scan those lists and see if there’s anyone you know, or anyone with a project similar to yours. It’s worth e-mailing them to see if they are willing to share their successful application with you. Just like any grant-selection committee, the worst thing they can say is no.

So make like a 19th-century heroine and go after the money. Just like Elizabeth Bennet, you, too, have the chance to become the fortunate recipient of ten thousand pounds a year.

Rachel Herrmann is a Ph.D. candidate in history at the University of Texas at Austin, and a fellow at the McNeil Center for Early American Studies.

AGEP Workshop for American Indian & Indigenous Students in Science

February 4, 2012, Grant Writing Workshop, with Dr. Yolanda Treviño and Dr. Brian Gilley

The prezi file (a PowerPoint alternative, free for educators) from my presentation is below. You can progress through the slides in order, but you can also zoom in and out and click to any location in the material. The links and webpages should be active–please let me know if you have any trouble accessing the information you want.

IU graduate students are always welcome to make an appointment at the GGC for help identifying additional funding opportunities–individual, tailored searches are our specialty! but we really like to have a meaty conversation with you about your project in order to create effective searches.

For graduate coursework, there are some grant opportunities in the databases (which I will send to you via Pivot). But the most typical ways of funding coursework at IUB are through IU internal fellowships (the Wells Graduate Fellowship is due in November, for example, and all doctoral and MFA students are eligible to apply for this $33,000 award) and through assistantships. To make sure you know about these opportunities, follow up on all of the suggestions in the Prezi below: know the resources in your department/school/college, graduate school, OVPIA, area centers, etc.; make sure you’re on the right e-mail lists; sign up for the RSS feed for Grad Grantline News here at the GGC.

A few thoughts about NSF awards: the highly competetive DDIG, DDRIG, GRPF, and REG awards are available in multiple disciplines. Students in research-based Master’s programs and PhD programs are eligible for the multi-year GRFP award. If you apply for one of these, be sure to review not only the formal solicitation and the pages about that award, but also the general program pages for that discipline/section. One of NSF’s priorities is to fund research that is clearly connected to its broader goals, so being able to articulate the Intellectual Merit and Broader Impacts of your project/studies is crucial. The broader impacts should be concrete–they are not merely rhetorical or hypothetical outcomes of your work; they are specific, audience-based activities that are integrated into your research design and/or dissemination plans. If your project does not include activities that address any of these NSF goals, look over the examples in the Broader Impacts document and consider adding an additional, practical component to meet that requirement in a way that supports your own research and professional goals. Be creative!

About federal grants: Graduate student awards from certain government agencies (but not all) are routed through the university, so you must submit your application through a particular office on your campus (and just to make things more fun, there can be different offices for handling different federal awards). Often these awards have earlier campus deadlines and additional local requirements, so be sure you map out that process well in advance of the deadline advertised by the funding agency. The people who work in university research administration typically assist experienced faculty applicants on large, complicated grant applications, so they are not always good at orienting first-time grad student applicants to the process, but they should be able to tell you the technical requirements and processes for a given award. The good news is that graduate student applications are nearly always much simpler–we don’t have to sort out salaries, overhead, indirect costs, etc., or go through letters of inquiry and full applications in different stages. For those of you at Indiana University planning to apply for NSF, NIH, or other federal awards, we have outlined the first step you should take to initiate the process with the Office of Research Administration. Don’t hesitate to contact ORA directly if you have a question about an application that gets routed through their office (or if you’re not sure whether an award must be routed through their office). ORA sometimes holds workshops for students planning to apply in the near future, but they are infrequent and the timing may not match up with your particular deadline/funding schedule.

Many (most?) graduate student awards are not routed through ORA or whatever your school’s sponsored research office is called: you apply directly to the funding organization.

Keep in mind that graduate students can apply for external funding even if they have departmental or university support, and you can apply for multiple awards at the same time. You may not be able to accept multiple awards simultaneously, or you may have to negotiate partial funds from one agency if you receive awards with overlapping budget provisions, so it’s like getting 1.5 awards instead of 2–still great! But it’s helpful to have options, and universities love external funding. It’s also a very good idea to have an independent research agenda even if your work is part of a lab or a professor’s project. Graduate student applications should be used to get what YOU need, not to get supplies or funds for your lab (even if there is some mutual benefit).

One strategy we didn’t talk about for Pivot and IRIS is searching for personal affiliations or characteristics. Once you feel like you’ve identified the best-known or major funding options for your field, and the internal awards at your university, you can look for more specialized awards. Try looking up things like your hometown, county, or state; your high school and undergraduate college; your religious affiliation; your tribe(s) or multitribal organizations; fraternal or professional organizations; honor societies or clubs (even ones you were in as an undergrad); names of companies/industries where you or your relatives have worked or that support students from a particular place; particular disabilities; any personal characteristics you haven’t looked for yet (single mother, non-traditional or returning student, first-generation college graduate, career changer, etc–I’ve even heard of an award for ginger-haired students!); anything else you can think of. These tend to be smaller awards, and there is no guarantee that you’ll find something that fits, but it’s worth finding out what local/personal opportunities might be out there for you.

Finally, I have saved a broad Pivot search for STEM funding, and another one for minority graduate student opportunities, that I will forward to you from within Pivot. The e-mail will probably be from RefWorks or COS. When you follow the link to the search results, be sure to save the query in your own Pivot account so you can modify the search to suit your needs and track any relevant results.

You’re welcome to contact me at the GGC ( with any questions. It was a pleasure being part of the AGEP workshop, and I wish you all the best of luck!

GradGrants Consultant
PhD Candidate, Folklore & Ethnomusicology
Indiana University
This is the official search engine/database for grants from 26 federal grant-making agencies. These awards *should* also be in the Pivot and IRIS databases, but browsing through the agencies and categories of awards could be fruitful.

COS Pivot Search Field Descriptions.
This document lists all of the fields in the COS Pivot database–everything you need to know to get the most out of your searches

Access Pivot here.


Latino Studies Program 2012-13 Dissertation Year Fellowship- February 24, 2012 Deadline

The Latino Studies Program is accepting applications for a Dissertation Year Fellowship for 2012-13.  The fellowship includes a stipend of $18,000 and student health insurance coverage.  It does not include a fee remission. The award will enable a doctoral candidate to engage in focused work leading to the completion of a Ph.D. dissertation.  During the fellowship year, the student is expected to devote full time to dissertation work and to participate in the Latino Studies Program’s scholarly activities.

Application procedure: To be eligible, applicants must be taking their doctoral degree within the College of Arts & Sciences and must be formally advanced to candidacy by July 31, 2012. Preference will be given to projects which enrich knowledge about Latino populations residing in the United States; projects which involve transnational populations or frameworks are also acceptable.

Application materials include: curriculum vitae; transcripts; dissertation prospectus; two letters of recommendation (one of which must be from the dissertation advisor). Letters of recommendation must be sent directly from the recommender or from the student’s placement coordinator.  Application forms are available at

DEADLINE: Friday, February 24, 2012

Materials may be submitted as email attachments or in hard copy to:

Micaela Richter,

Latino Studies Program

814 E. Third Street
Bloomington, IN 47405-3657

(812) 856-1795