IU Student Academic Appointment with the Hudson & Holland Scholars Program

POSITION TITLE: HHSP STEM Graduate Assistant, Graduate Assistant Work-Study 

DEPARTMENT: Hudson & Holland Scholars Program (HHSP), Office of the Vice President for Diversity, Equity, and Multicultural Affairs (OVPDEMA)


The Hudson & Holland Scholars Program (HHSP) invites applications for the HHSP STEM Graduate Assistantship. HHSP is an inclusive program committed to the recruitment, support, and retention of high-achieving undergraduate students, particularly underrepresented minorities or those with a history of discrimination. The primary role of the HHSP STEM Graduate Assistant (GA) is to support the scholars program’s Leadership • Excellence • Academics • Diversity (L.E.A.D.) initiative by assisting the HHSP STEM Coordinator & Advisor in the planning, design, promotion, and implementation of ongoing and newly developing programs and services that foster the professional, leadership, social, and personal development and academic success for Hudson & Holland Scholars with academic majors and career interests in science, technology, engineering, and math (STEM).


Academic Year:  2018-2019, 10 month academic appointment


Weekly hours:   20 hours per week, 50% of Full Time Equivalent

Work hours are flexible but are not to exceed 20 hours per week. The HHSP STEM GA can work anytime during 8am – 5pm, Monday through Friday. The HHSP STEM GA may be asked to work a modified schedule during some weeks (several evenings and weekends) in order to assist with HHSP programs and events as needed.


Compensation:  $10,000 stipend (paid monthly), maximum of 30 credit hours of fee remission (12 credits per fall and spring semester and 6 credits for the summer), and health insurance


Essential Duties/Responsibilities:

Programming and Events (70%):

  • Assist HHSP in the planning, design, and implementation of academic, career, and social programs and events related to STEM
  • Serve as liaison between HHSP and its partners including but not limited to units within the Office of the Vice President for Diversity, Equity, and Multicultural Affairs (OVPDEMA); IU faculty, degree-granting schools, career services, and student groups; medical schools; HHSP alumni; and industry representatives and corporate partners
  • Collaborate with, support, and supervise Hudson & Holland Scholars in academic, career, and social programs and events
  • Develop and implement marketing strategies and materials to promote programs and events
  • Maintain attendance records at events
  • Create and disseminate assessment tools to measure efficacy of STEM programs and events
  • Maintain and manage accurate event planning records and reports
  • Perform other duties related to projects and programs, as assigned


Academic Support and Information Management (20%):

  • Recruit each fall and spring semesters Hudson & Holland Peer Tutors and develop semester HHSP tutoring schedule
  • Compile, organize, and update each semester information about tutoring resources offered by academic departments and other campus units
  • Collaborate with HHSP STEM Technology GA to update each semester HHSP and campus tutoring information for posting on HHSP website
  • Utilize HHSP communications to advertise and promote HHSP and campus tutoring resources
  • Recruit for the fall and spring semesters Hudson & Holland Peer Advisors and develop semester HHSP peer advising schedule
  • Compile, organize, and update information about STEM undergraduate research opportunities at Bloomington campus and other institutions
  • Compile, organize, and update resources to prepare students for graduate school
  • Mentor and serve as a resource for students interested in graduate school
  • Stay informed of other OVPDEMA and IU campus academic, career, and social programs and events that support HHSP’s L.E.A.D. initiative and utilize HHSP communications to promote these events and programs to Hudson & Holland Scholars


Special Projects (10%):

In addition to the aforementioned duties and responsibilities, the HHSP STEM GA may be assigned a special project as deemed necessary and appropriate by the STEM Coordinator & Advisor, Director, or Associate Director of the Hudson & Holland Scholars Program (HHSP). The HHSP STEM GA may also choose to get involved in certain special projects. A specialized project may involve program development, technology, research or other necessary projects based upon HHSP’s needs and the HHSP STEM GA’s skills and experience. Typical examples are listed below:

  • Lead focus groups
  • Serve on HHSP sub-committees
  • Assist with planning and implementation of large HHSP events such as HHSP New Scholar Orientation, Leadership Summit, and Senior Graduation Celebration
  • Serve as advisor for any of the HHSP student organizations:
    • HHART Arts Showcase
    • HHSP Link
    • Read to Succeed
    • STEM Outreach



Minimum Education:

The HHSP STEM GA must be actively enrolled as a full-time student in either a master’s or doctoral program at Indiana University-Bloomington and must also be in good academic standing.


Minimum Experience:

At least one year experience in programming, event planning, project development, or working with undergraduate student population.


Required knowledge, skills and abilities:

  • Possess experience with project management and event planning
  • Show high level of motivation, initiative, and follow through with minimal supervision
  • Be organized and able to multitask, prioritize, and complete tasks with tight timeframes
  • Be able to problem solve, apply good judgement, think creatively, and show high attention to detail
  • Possess strong communication and interpersonal skills with diverse population
  • Be able to communicate effectively and collaborate with staff, faculty, and students
  • Possess strong writing, editing, and research skills
  • Must be proficient in Microsoft applications, particularly Microsoft Excel
  • Experience in graphic design, web design, or social media highly desired but not required


Note: The HHSP STEM GA must also qualify for Federal Graduate Work-Study funding, as will be determined by the Bloomington Office of Student Financial Assistance (BOSFA). Applicants must complete and submit the 2018-2019 Free Application for Federal Student Aid (FAFSA) form as soon as possible: https://fafsa.ed.gov/. Applicant delays in FAFSA form completion can delay IUBOSFA eligibility reviews and hiring procedures.


To apply: Submit a cover letter and resume to Shantel Franklin at shanfran@iu.edu with HHSP STEM GA Application in the email subject line. The application deadline is Friday, March 30, 2018.


To learn more about the Hudson & Holland Scholars Program, please visit http://www.indiana.edu/~hhsp/index.html


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