(IUB) Programming and Operations Assistant, Graduate Assistant Work-Study

Neal-Marshall Black Culture Center, BL-MULT, 

Office of the Vice President for Diversity, Equity, and Multicultural Affairs

 Primary Role:

Under limited supervision, the Office Assistant Graduate Assistant position performs a variety of tasks related to the successful completion of the daily duties for Marcellus Neal and Frances Marshall Black Culture Center. Graduate Assistant is responsible for staffing the center during the evening office hours as well as providing administrative, programming, supervisory, and other assistance to the director. Experience with technology and creating and managing databases is needed. Depending on the qualifications and interests of the applicant, he/she may also have additional project assignments.

Academic Year:  2019-2020, 10-month academic appointment

Weekly hours:   20 hours per week, 50% of Full Time Equivalent. Flexible schedule. Anytime during Monday through Friday from 8:30 a.m.-5:30 p.m., some Saturdays and Sundays.

Compensation:  $10,000 stipend disbursed in 10 monthly payments, a 30 credit hour fee remission with a maximum of 12 credit hours per semester and 6 credit hours during the summer, and health insurance coverage from August 1, 2019 through July 31, 2020.

Essential Duties/Responsibilities:

Administrative

  • Staff NMBCC in evenings as needed
  • Assist in supervising undergraduate staff of NMBCC
  • Help with special programs in evenings and weekends as needed
  • Open and staff NMBCC when director or full time staff is unable to do so
  • Serve as a liaison to the Black student organizations
  • Serve as a resource and support for Black students and Black student organizations
  • Assist the director and full time staff person as needed
  • Serve as Graduate Student Advisor to the IU Black Student Union

Programming

  • Oversee the planning and facilitate monthly Black student leaders meetings
  • Assist in planning and executing NMBCC programs, workshops or speakers as needed
  • Organize volunteers for NMBCC programs
  • Work collaboratively with other IU Culture Centers and DEMA Departments
  • Contact potential co-sponsors for programs in consultation with director Staff events at the center and off-site

Publicity 

  • Maintain contact list of Black resources
  • Monitor and facilitate website, Blog, Facebook and Twitter
  • Maintain contact list of IU and community publicity resources
  • Assist in maintaining list service mass mailing lists
  • Assist with news release, emails and flyers for NMBCC programs
  • Contact other student organizations to help with publicity

Qualifications: 

  • The ideal candidate must be self-motivated, work well in a close team environment, and have excellent verbal and written communication skills.
  • Must qualify for Federal Graduate Work-Study funding, as determined by the Bloomington Office of Student Financial Assistance (BOSFA) for the period of the appointment. Must fill out a FAFSA form for BOSFA to determine if the student qualifies for Work-Study funding.

Minimum Education:

Candidates must be enrolled full time as an IUB graduate or professional student.

Minimum Experience:

Candidate must possess event planning and administrative experience including collaborating with university, student organizations and community groups; have familiarity with Black culture; and knowledge of common office applications (including Microsoft Word and Excel as well as social networking applications).

Required knowledge, skills and abilities:

  • Self-motivated and work well in a close team environment
  • Possess event planning and administrative experience including collaborating with university, student organizations and community groups
  • Be familiar with Black culture
  • General Understanding of Cross Cultural Intersectionality and fully prepared to engage a culturally diverse community
  • Knowledge of common office applications, including Microsoft Word and Excel as well as social networking applications;
  • Excellent verbal and written communication skills
  • Ability to commit to working scheduled hours. Regular attendance is a condition of employment.

Expectations:

The Graduate Assistant must be a Bloomington campus student and may not concurrently hold a position as Associate Instructor, Graduate Assistant, or Research Assistant, nor be committed to other full time or part time work. The employee will be expected to work evening hours and work weekend events as needed.

To Apply:

  • Applications may be submitted between May 15, 2019 to June 7, 2019
  • Follow the link to IU Career Development Center:

https://iucd-csm.symplicity.com/sso/students/ then login with your IU student username and search for “Programming and Operations Assistant, GA Work-Study” and submit your resume and cover letter

  • Questions? Please contact Monica Johnson at (812)855-6476 or e-mail momgreen@indiana.edu with any questions

Please note:

Graduate student applicants must qualify for Federal Student Aid.  Applicants must complete and submit a 2019 Free Application for Federal Student Aid (FAFSA) form which can be found at https://fafsa.ed.gov/. The deadline to submit the FAFSA form for Indiana is April 15, 2019 as a received date or as soon as possible, please. FAFSA forms submitted and received after April 15 may have a delay in eligibility determination. After July 1, 2019, the IU Bloomington Office of Student Financial Assistance (IUBOSFA) will advise the unit vacant position supervisor of the applicant’s eligibility assessment results. Applicants should not submit their confidential FAFSA reports to the supervisor.

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