Program Assistant, Life-Health Sciences Internship Program (IUPUI)

Job title: Program Assistant, Life-Health Sciences Internship Program
Minimum Education: Bachelor’s degree (current graduate student)
Minimum Experience: 6 months-1 year
Salary: $15/hour, 15-20 hours/week
Duration: July through May, possibly longer based on availability

Submit a resume and cover letter to brgilber@iupui.edu. We will begin interviewing by Friday, July 14.

Description:
The Life-Health Sciences Internship Program connects undergraduate students with on-campus internships to help them gain skills, explore careers, and grow as professionals. We are looking for a graduate student to serve as Program Assistant and work with administrative duties as well as recruitment and educational programming for interns. The Program Assistant is an integral part of LHSI staff, who works in tandem with the Director of the program and student ambassadors. Administrative duties include helping the director with hiring paperwork and processing intern applications, arranging times, dates, and locations of program events including intern orientation and workshops, create orders for catering, office supplies, and recruiting materials, and processing intern travel grant arrangements. The program assistant works with the director and intern ambassadors to promote the program through recruiting events and information sessions and responds to applicant inquiries through the general program email and phone. This position co-leads the office in supervising ambassador work and projects and daily tasks. Additional optional duties (based on your interests) may include managing intern outcomes data and program evaluation data, designing and presenting additional intern or applicant educational programming, writing for professional publication or presentation, and/or working with LHSI Alumni Council (student organization).

The Program Assistant should be a graduate student who serves as a role model for our student ambassadors and program interns, has strong attention to detail in working with administrative functions, maintains confidentiality of student information and data, and must be able to prioritize and multitask administrative duties with educational programming and recruiting duties. This position needs to work with a high level of self- direction to serve as office leader when the director is absent and maintain communication with co-lead with the director. Excellent interpersonal skills required for communication in a professional manner with students, members of the university, and outside community members. Also, a successful candidate should be able to collaborate with the LHSI team to plan events and facilitate intern growth. We are looking for someone who takes ownership of their work, believes in our program mission, and can take on tasks with little to no direction.

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