Submission Methods

Doctoral

Doctoral degree candidates have two options for submitting theses: electronic submission or unbound paper submission.

There is an important difference in formatting requirements for the abstract page depending on which submission method you elect.

Learn more about formatting requirements »

All candidates must fulfill the following requirements, regardless of the chosen submission method.

  • You must defend your dissertation.
  • You’ll need to decide if you want to register your copyright. Copyright registration is optional, and the fee is $55 through ProQuest. You should pay the fee directly to ProQuest either electronically or, if submitting using the unbound method, to the University Graduate School by attaching a postal money order to the dissertation submission form. The money order should be payable to ProQuest LLC.
  • You'll need to decide whether you want Traditional Publishing or Open Access Publishing. There is no fee for Traditional Publishing if you submit using the electronic method. The Traditional Publishing fee for the unbound paper method is $65. The fee for Open Access Publishing is $160, regardless of submission method. Please visit the ProQuest LLC website for more information. You should pay the fee directly to ProQuest either electronically or, if submitting using the unbound method, via the University Graduate School by attaching a  postal money order to the dissertation submission form. Order should be payable to ProQuest LLC.
  • You may also make your dissertation available via open access for free through IU Libraries’ IUScholarWorks site.
  • Electronic Method

    You may submit your dissertation online through ProQuest. Make sure you read all submission instructions before attempting to submit through ProQuest.

    Go to ProQuest now »

    Once at the site, select “Submit my dissertation/thesis,” and follow the instructions. When creating your account, enter the email address you use most. Once you’ve completed the final step, you will receive an email confirming your submission. You’ll learn by email whether your dissertation requires any formatting changes within about a week. If so, the email you receive will contain instructions for making these.

    You must also bring the following items to the University Graduate School in Kirkwood Hall 114:

    Students who opt to place an embargo (also known as a delayed release) on their dissertation are required to submit a bound, hardcover copy of their dissertation to be included in the university library. Dissertations sent to the university library are restricted from circulation but may be requested and viewed in the Wells library. By the final deadline for the month in which you wish your degree to be conferred, you must submit an invoice to the University Graduate School showing the binding has been ordered and paid for with the book to be delivered to the UGS office.

    Dissertation embargoes for longer than two years must be approved by the Associate Dean of the University Graduate School. Such a request should be submitted, in writing, to the PhD Recorder in the University Graduate School. All requests for embargoes longer than two years are considered on a case-by-case basis. The need for a longer embargo needs to be well-justified and the written request should include a detailed rationale for the longer embargo.

    Bindery Options for Bound Copies:

    ProQuest:

    Students may order a bound copy through ProQuest however the order must be completed within the student's ProQuest acocunt prior to submitting the dissertation the very first time. If students do not place the order prior to submitting the dissertation, the order cannot be made until after the dissertation has been delivered to ProQuest for publication. Since the policy related to embargoes states that a receipt showing the bound copy has been paid for and ordered to be shipped directly to the University Graduate School (UGS) must be received before the degree can be awarded, students who place an embargo on their dissertation but do not order through ProQuest prior to submitting their dissertation will need to use another bindery to order the bound copy for the UGS.  Students in this situation should not send the dissertation to the other bindery until the final version is approved within ProQuest.

    Thesis On Demand:

    (800) 334-3628

    Thesis On Demand Website

    An online option for IU graduate students. Cost is based on the number of pages and other factors.

  • Unbound Paper Method

    You must bring the following items to the University Graduate School in Kirkwood Hall 114:

    • A final copy of your dissertation in a box approximately 9”x11½”. Learn more about formatting requirements »
    • Doctoral dissertation publishing agreement form, with a copy of your title page and unsigned abstract attached.
    • Payment for the publishing option you selected and, if applicable, your copyright registration. For Traditional Publishing the fee is $65 while Open Access Publishing is $160. Please refer to the doctoral publishing agreement form for more information about the difference between the two publishing options. Copyright registration is an additional $55. Payment is accepted as a postal money order and should be made payable to ProQuest LLC.
    • A signed abstract. The signed abstract does not have to be on the same paper used for your unbound dissertation—it can be on copy paper. If your original abstract is not in English, please also turn in an English version as well. Learn about abstract formatting »

    The University Graduate School must also receive at least one bound copy—two if required by your department—of your dissertation before your degree can be certified or awarded. The first copy is for the library, and the second is for your department, if required. Check with your school/department to see if it requires a second bound copy.

    The Kelley School of Business, the School of Education, the School of Journalism, and the Department of Chemistry do not require a second bound copy.

    Bindery Options:

    • Thesis On Demand
      (800) 334-3628

      An online option for IU graduate students. Cost is based on the number of pages and other factors.

      Thesis On Demand Website