Nomination Guidelines
Sponsor Responsibilities
The primary nominators of Fellows to the Institute for Advanced
Study have the following responsibilities:
1. Sponsors prepare nomination dossier and arrange for letters
of support from those faculty members whose work is related
to Fellows' own work and who will actively interact with
the Fellows during their tenure with the Institute. Both
sponsors and supporting faculty must be physically
present on campus during Fellows' tenure with the
Institute.
2. It is sponsors' responsibility to pick up Fellows at
the airport or arrange for their transportation to and from
Bloomington. The Institute will gladly reserve an apartment
in university housing (private housing is sponsors' responsibility)
if Fellows wish to use it during their stay in Bloomington.
Since the Institute has no access to housing on non-Bloomington
campuses, we ask primary sponsors on those campuses to make
their own housing arrangements for Fellows residing on those
campuses.
3. We would like as many faculty members and students as
possible to benefit from our Fellows' visits. Therefore we
ask the sponsors to help us locate
interested faculty on other campuses and help arrange
for a Fellow to visit at least one of those campuses. If
a Fellow based on one IU campus is invited to a different
IU campus to give a lecture, talk to a class, or participate
in an informal seminar, the faculty member from the
campus to be visited is expected to arrange for room and
board , if necessary. The Institute will pay for
transportation between IU campuses for such visits.
4. In order to be paid a university stipend, foreign
visitors MUST enter the US on a J-1 visa if visiting for more than nine days. The
visa papers are processed and sent to Fellows upon their
acceptance of the Institute Fellowship.
5. All Fellows must obtain a social security number or ITIN (Indiviual Taxpayer Identification Number).
In the case of foreign Fellows who have not yet obtained a Social
Security number, we ask the sponsors to help them apply shortly
after their arrival. A notification from the Social Security
office stating that a Fellow's application for the number
is pending is required to process the payment. As soon as
the Social Security card arrives, the number should be reported
to the Institute.
6. Fellows are asked to give one public lecture
on behalf of the Institute . The Institute Director,
Alfred Aman, usually makes a brief introduction of a Fellow
on behalf of the Institute, followed by a more detailed
introduction by the sponsor. In cases when the Director
is unable to attend, we request that sponsors introduce
Fellows at their public lectures as Fellows of the Institute
for Advanced Study. The Institute will send out announcements
of Fellows' lectures to faculty, administrators, AIs, emeriti,
and librarians on all IU campuses. Sponsors are asked to
consult with the Institute about the title of the lecture
and the time of its delivery as well as of AV and room
needs. We will be happy to reserve a lecture hall and arrange
for a luncheon or a small, informal reception in Fellow's
honor. The sponsor must inform the Institute about the
lecture and its details at least two weeks in
advance so the mail services have enough time
to distribute the announcement.
7. In order to keep track of Fellows' activities during
their tenure with the Institute, we ask that primary sponsors
send us a schedule of activities prior to Fellows' arrival.
We request that all departmental announcements pertaining
to the activities of IAS visitors during their tenure with
the Institute should acknowledge their status as Fellows
(or Distinguished Citizen Fellows) of the Institute for Advanced
Study. After the completion of Fellows' visits, we ask that
both Fellows and their sponsors send us brief reports
on the progress of their research collaboration and on their
general impressions of the Institute's role in facilitating
that collaboration. We would appreciate it if the reports
were sent to us within a month after Fellows leave the campus.
8. The Institute pays a flat stipend and does not reimburse
Fellows for travel or room and board. However, sponsors are
welcome to reimburse Fellows for these expenses from other
university sources. Fellows can also accept additional honoraria
for lectures or talks beyond a required public lecture on
behalf of the Institute but they are not allowed
to teach formally and receive remuneration for it or travel
to other universities during their tenure with the Institute.
For more information on foreign visitors, please contact the Office of International Services at Indiana University Bloomington.
We hope that the above information is clear and helpful.
If you have further questions, please call Ivona Hedin, Assistant
Director, at 812-855-3658, or e-mail her, ihedin@indiana.edu . |
