Marketing Request Form


Starting A Job

To initiate a job, please complete the Marketing Request form. All information on the top portion of the form must be completed in order to start job.So that IMU Marketing can provide you with the highest level of service and quality, please plan ahead, allowing sufficient time for the production of your project.

Photos & Graphics

To submit photos and /or graphics for your project, your files should be saved at 100 percent and at 300 dpi or greater. Photos and graphics should be saved as TIFF, EPS, JPG, or PDF files. Low resolution photos and graphics should only be used for slide presentations or for screen electronics(e.g Web, television, etc.). Digital, high-resolution photos are memory intensive and may be too large to e-mail. These images are best submitted on DVD/CD. If you are submitting graphics or layout documents, compatible graphics formats include Adobe InDesign, Adobe Illustrator and Adobe PhotoShop files. IMU does not support Microsoft Publisher. All files should be Macintosh compatible.

Text

Text for all projects should be submitted as e-documents, edited, proofed and spell checked. If you need assistance in writing and / or proofing your text, please ask for assistance when submitting your project. When submitting text, please send it as an unformatted word document and submit it on a DVD/CD or by E-mail.

Timelines & Deadlines

In an effort to provide the highest level of service and quality, please plan ahead. All projects vary depending on the job's complexity and stages involved. The standard turnaround time for publications is three to six weeks. Please allow time for writing, editing, design and production, and additional time for printing and delivery of the finished product. Some publications may take less time and can be quickly turned around while others may take four weeks or longer to produce. Adding information or significantly changing text during the process may extend deadlines. If writing,editing, and/or photography is required for your job, please allow for additional time. For all projects, please plan in advance and request a timeline from IMU Marketing.

Proofing

Project proofs will be provided to the client for approval. A proof is for correcting information and approving the project for publication. Adding information or significantly changing text or graphics during proofing may lengthen the project time line. When returning your proof, please check with IMU Marketing update.

Requesting Digital Files

If you need copies of your project, please request the files at the time you initiate your job. Indicate the text, photos, and / or graphics you are requesting and specify how you need the images or text files saved. Please indicate the software program and operating system you will be using.


Project Name Name
Account Charge Cash Account#
Department Telephone
Email Address

Services Requested

Design Editorial
Marketing Photography
Price Quote

Type of Job

New Reprint
Request Files Revise
e-publication

Design Editorial Marketing Photography
Book
Brochure
Cover
Flyer
Newsletter
Postcard
Poster
Program
Slide Presentation
Web Site
Book
Catalog
Feature Story
News Story
Newsletter
Press Release
Program
Advertising
Marketing Plan
Event Promotion
News Promotion
Archive
Event
Portrait / Studio

Printing & Binding Instructions

Print one side Print both sides
Collate Collate with cover
Staple Top Side Spine
pad No. of Pads Top Side
Fold One fold Two Fold Special
Cut Finished Size
Punch Top Side # of Holes
Bind Spiral Bind Tape Bind Other Color
Mailing Bulk / Nonprofit 1st Class Other
Additional Instructions

Advertising Speicifications

SIZE
Full Page 1/2 Page
Quarter

Other Dimensions

inches ( width * height )

COLOR
Black & White Two-Color
Full ( CMYK ) Bleed
Specify two-color preference
Publication Name
Publication contact
Phone
Publication Contact e-mail
Due Date
Run Date
Contact for artwork
Phone
E-mail contact for artwork
File Type
PDF EPS
TIFF OTHER

Photography

SHOTS
Group shots Candid Shots Studio
Quantity / People
Quantity / Groups
Photo Use
Print ( publications ) Web Stock CD-Client Use
Data needed
Time
Location

Media Coverage

Event Title
Event Date
Event Time
Location
AUDIENCE
Internal Local Community Regional National
Coverage Requested
Newspaper TV Radio IMU Website

Event Promotion

Event Title
Event Date
Event Time
Event Location
Event Audience
Public Donor Alumni Other

Delivery

Delivery Location

Project Proof

Required Not Required 1st Proof
2nd Proof Approved Approved W/ changes

Additional Instructions


Objective

Identify objective of the service requested


Audience

Identify audience of the project


INTERNAL USE ONLY

Project Number Date Received
Time Entered Designer
Email Phone
Contact Recieved By
Date