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⇒ Student & Scholar Advising ⇒ Faculty, Staff, & Visitors ⇒ Short-term Visitors ⇒ Honoraria and Compensation for Services

Honoraria and Compensation for Services

B-1/WB

Visitors who wish to enter the US for business purposes can visit a US embassy or consulate and apply for a B-1 visa.  Visitors show this visa to the immigration inspector upon entry to the US and are given a status on their I-94 card of B-1.  Visitors from countries that are a part of the Visa Waiver Program do not need to obtain a visa before entering the US.  These visitors complete a green I-94 card and are awarded a status of WB on their I-94.

Business purposes include activities such as lecturing, consulting, workshops, and conferences.  Visitors in B-1 or WB status may not become Indiana University employees.  WB status is valid for 90 days.  B-1 status may be valid for up to a year, but will be limited upon entry to a period that is fair and reasonable for the purpose of the trip.  The official expiration date is indicated on the I-94 card.

Travel and Per diem:

Individuals in B-1 or WB status may receive travel and per diem reimbursement for the length of their stay.

Honorarium:

Individuals in B-1 or WB status may receive an honorarium as long as:

• The activity for which the visitor is being paid will last no longer than 9 days, AND
• The visitor has been paid by no more than 5 other institutions in the past 6 months

If the activity is expected to last for more than 9 days, please contact the Office of International Services.  The visitor will have to enter on a different visa status in order to receive payment for an activity longer than nine days.

For specific payment procedures review guidance from Financial Management Services.

B-2/WT

Visitors who wish to enter the US as a tourist can visit a US embassy or consulate and apply for a B-2 visa.  Visitors show this visa to the immigration inspector upon entry to the US and are given a status on the I-94 card of B-2.  Visitors from countries that are part of the Visa Waiver Program do not need to arrange an embassy appointment or obtain a visa ahead of time.  These visitors complete a green I-94 card and are awarded a status of WT on their I-94 card as they enter the US.

Travel, Per Diem, and Honorarium:

Individuals in B-2 or WT status may receive travel and per diem reimbursement or an honorarium as long as:

• The activity for which the visitor is being paid will last no longer than 9 days, AND
• The visitor has been paid by no more than 5 other institutions in the past 6 months

Visitors should be given a statement and an explanation of the nine-day five-institution rule so that they have the necessary information to comply fully with immigration regulations.

Visitors entering the US with a status of B-2 or WT may not accept payment if the activity is expected to last longer than nine days.  Contact the Office of International Services for information regarding other visa status options for visitors who will be in the US for a longer stay.  Entering the US with a different immigration status may make it possible for the visitor to accept payment for events lasting longer than nine days.

For specific payment procedures review guidance from Financial Management Services.

J-1 Professors, Researchers, and Short-Term Scholars

Exchange Visitors (EV) in J1 status may engage in activities that constitute occasional lectures or consultations, with written authorization from the Responsible Officer.  The activity must:

• be directly related to the objectives of the EV’s program;
• be incidental to the EV’s primary program activities;
• not delay the completion date of the program, and
• be documented in SEVIS per regulations in 22 CFR 62.20(g)(1).
• In addition activity must be performed as an independent contractor.

Travel, Per Diem, and Honorarium:

The EV may be paid an honorarium as well as expenses, as long as prior authorization has been obtained from the program sponsor.  The J can be given authorization for any occasional lecture or consultation.

F-1 and J-1 Students

Travel and Per Diem:

Travel and expenses can be paid in all cases.

Honorarium:

If the student possesses an I-20 or DS-2019 document from the institution offering the honorarium, and if the student is not already working 20 hours a week, the honorarium would be considered on-campus employment and the student could be paid.  If the student is already currently employed at 20/hours or 50% FTE, an honorarium is not possible.

Students on documentation from another institution must have off-campus authorization from the institution issuing the I-20 or DS-2019 document in order to receive an honorarium.

H-1B, O-1, E-3, and TN

Travel and Per Diem:

Travel and per diem expenses can be paid in all cases.

Honorarium:

No honorarium possible if the petition was filed by outside employer.

Principal A and G

Travel and Per Diem:

Travel and per diem expenses can be paid.

Honorarium:

Principal A and G visa holders are prohibited from accepting honoraria.  Some A and G dependents may have work authorization.