Office of International Services

A Division of the Office of the Vice President for International Affairs

Franklin Hall 306, 601 East Kirkwood Avenue. Bloomington, Indiana 47405
Phone: (812) 855-9086 | Fax: (812) 855-4418 | Email: intlserv@indiana.edu

International Education Week

Flamenco Dancers

November 11–20, 2009

International Education Week is an opportunity to celebrate the benefits of international education and exchange worldwide. This joint initiative of the US Department of State and the US Department of Education is part of our efforts to promote programs that prepare Americans for a global environment and attract future leaders from abroad to study, learn, and exchange experiences in the United States.

November 11; 5:00–8:00pm

⇒ Student & Scholar Advising ⇒ Students ⇒ F-1 Students ⇒ Curricular Practical Training F-1 Off-Campus Employment

Curricular Practical Training F-1 Off-Campus Employment

What is CPT?
What are the CPT requirements?
How do I apply for CPT?
PD/MM/AD students
Unpaid or Volunteer work

(Part time or Full time CPT)
Graduate students with on-campus employment
How does CPT affect OPT?
OIS policy statements on CPT
Forms

Curricular Practical Training (CPT)

Curricular Practical Training, or CPT, is work authorization that allows F-1 students to gain practical work experience in their field of study, prior to the completion of their academic programs. To be eligible for CPT, you must have completed one full academic year in the United States. Per 8 CFR 214.2(f)(10):

Practical training may be authorized to an F-1 student who has been lawfully enrolled on a full time basis, in a Service-approved college, university, conservatory, or seminary for one full academic year.

CPT is authorized by the Office of International Services (OIS) in accordance with 8 CFR 214.2(f)(10)(i) and structured office policies that have been developed with this regulatory backing.

Please Note: Working off-campus without authorization from the OIS is never lawful for students in F-1 status. You must have authorization from the OIS before you start working.

What are the requirements for CPT?

To be eligible for CPT authorization, you must:

Have been a full-time student for at least one full academic year
Be in F-1 status
Work with your academic advisor (see additional information below)
Have a letter from your prospective employer for work in your major field of study that meets the requirements listed below.
Register for an appropriate course which covers the duration of the employment that you seek. What course you are required to register for depends on what CPT option you will pursue.

There are four ways in which F-1 students can apply for and receive CPT authorization:

The work fulfills an optional or required internship or practicum in your academic program (registration in an internship or practicum course required);
The work fulfills the course requirements of a standard course or independent study course in your academic program (registration in the standard course or independent study course required);
(Graduate Students Only) The work benefits your thesis/dissertation/final project in a material and substantial way (registration in credit-bearing thesis/dissertation/final project credit(s) required);
(Ph.D. Students Only) The work allows you to fulfill a specific deficit in your overall program, or provides you an opportunity to have an experience that is an integral part of the Ph.D. program which is otherwise not available to you (registration in dissertation research or G901 credit(s) required).

CPT authorization is granted on a semester-by-semester basis only. If you wish to continue your employment beyond the semester for which you’ve been authorized, you must follow the entire application process again, including the appropriate course registration for the option that you choose. Note: It’s best to do this as soon as you register for the next semester so that our office will have the time to process your application.

To apply for CPT, you must take the following steps:

For all students except PD, AD, and MM music students:

Communicate with a qualified academic advisor.

In order to be granted work authorization, an academic advisor from your department must certify that you will register in an appropriate course/independent study, internship credit(s), or dissertation credit(s). Speak with your academic advisor to determine your options for a CPT-appropriate course. If your advisor has questions, please have them contact OIS for assistance.

Additionally, the OIS must have a signed form that connects registration in a CPT-qualified course to the work that will be done. Advisor forms are available at the bottom of this webpage; simply print and take them to your academic advisor for assistance.
Get a job offer letter.

You must provide OIS with an offer letter from your prospective employer. This letter should be on company letterhead. The letter must state the following:
1. The specific start date and specific end date for employment.
2. The number of hours that will be worked per week. It will not be sufficient for the letter to state “part-time” or “full-time.” The number of hours per week must be provided.
3. The physical location (street address, city, state, and ZIP code) where the job will be conducted. P.O. Boxes are not accepted for this requirement.
4. A description, as detailed as possible, of the job duties entailed in your work.
Register for the appropriate course.

Students must register for a CPT-appropriate course for each semester or summer session for which they seek authorization. CPT authorization cannot be based upon Incompletes or other registrations from previous semesters.

If you seek work authorization for Summer, you must be enrolled in a CPT appropriate course. If the CPT course is a credit bearing course, enrollment can be only for summer II. If you register in a zero credit CPT appropriate course, you must enroll for both Summer I and II in order to seek authorization for the entire summer.
Print and complete the Application for Curricular Practical Training.

Application for Curricular Practical Training (CPT)
Submit your job offer letter, academic advisor form and completed CPT application form to OIS:
- Your complete application for CPT must be submitted to the OIS at least two weeks before the employment is expected to begin. Please apply earlier when the university will be closed for the winter break or at the beginning and end of a semester, as those are particularly busy times in the office. Failure to do so can result in delays in processing, during which time you are not eligible to begin work.
- At this time we will need to see your I-20, I-94 card, and passport.

For PD, AD, and MM Students Only:

Download and complete the Application for CPT.
Provide confirmation to OIS that you have registered for a performance course for the semester or summer session in which you would like to work.
For PD, AD, and MM students who wish to have CPT authorization for specific gigs or appointments, a job offer letter will be required. However; for students who wish to apply for CPT based on various regional performances, gigs, and lessons; no job offer letter is required.

Unpaid/Volunteer Opportunities:

If you have found an internship or other work opportunity which is unpaid, the OIS strongly recommends that you apply for CPT authorization prior to beginning that volunteer opportunity. On the chance that you would be offered compensation for your experience, you would only be able to accept it if you have CPT authorization.

Reminder: This experience must be in your major field of study.

Apply for authorization before you begin working to ensure that you won’t run into problems.

Note:

Working without proper authorization is a violation of your legal status that will require termination of your SEVIS record. You will not be able to remain legally in the US.

Part Time versus Full Time CPT

Part-time CPT:

For work at or below 20 hours per week for all jobs
You must enroll as a full-time student for the duration of the CPT

Full-time CPT:

For work at or above 21 hours per week.
Your enrollement in CPT-qualified credits will be considered full-time

Graduate Students with On-Campus Employment

If you hold a current position on campus (hourly or as a graduate research assistant, etc.) and you wish to accept additional employment, please keep in mind that you are only eligible for a total of 20 hours/week for all jobs.
If you wish to work more than 20 hours/week for each job, you must apply for CPT authorization for alleach job, including your assistantship or hourly position.
A complete, separate application must be submitted for each job.

CPT and its Effect on OPT

F-1 students can use an unlimited amount of part-time Curricular Practical Training and still get 12 months of Optional Practical Training following completion of studies.
If a student uses more than 12 months of full-time Curricular Practical Training, s/he will no longer be eligible for any Optional Practical Training.

Tax Issues:

Social Security (FICA) should not be withheld from the wages of an F-1 student on CPT if the student is classified as a non-resident for tax purposes. Earnings are, however, still subject to federal, state, and local taxes. Look at IRS publication 519 (www.irs.gov) pages 5 and 42 for more information.

CPT authorization results in the issuance of a new page 3 of your I-20. Please staple this new page 3 to your current Continued Attendance I-20. This page will have a travel signature that will be valid for entry into the US for one year, provided that you remain enrolled full-time at IU and your I-20 itself has not expired or that your major has not changed.