The information below describes the process for seeking resources
from the HHC Funding
Board, and includes directions for completing the application for funds.
Any questions about the
application form, the process, or related questions should be e-mailed
to the HHC Funding Board
directors at firstname.lastname@example.org.
What is HHC FUNDING BOARD Funding?
The Hutton Honors College Funding Board is located in the Hutton Honors
College at 811 E. 7th
Street. The board provides support to Hutton Honors College individuals
HHC student groups by helping them obtain funding to enhance their
events. Initiatives pursued by any organization or individual
primarily serve Hutton Honors College
students in order to
receive some or all of requested funds. Any HHC student or
need a faculty or professional staff sponsor for their event. If you
are an HHC student
organization, the advisor for your group can serve as a sponsor. If you
are an HHC
student (who is unaffiliated with an HHC student organization) making
the request, you
will need to ask a faculty member or professional staff member to serve
as your sponsor.
- " The HHC Funding Board was created to provide monetary
assistance to Hutton Honors College students and/or HHC student
organizations for events, including (but not limited to) diversity or
philanthropic initiatives, student awareness programs, speakers, and
leadership training or educational programs. Grants are rarely awarded
for initiatives with a purely social or entertainment purpose, or for
initiatives that do not benefit at least 30-50 Honors students.
- The HHC Funding Board is composed of HHC faculty, staff and
students, and meets
several Friday afternoons during the semester from 1:00-2:00pm at the
College building. The Board will hear presentations from HHC
individuals and then vote on the funding allocation.
Applicants will be notified as to whether they received
the grant within three business days.
Who Can Apply?
- Any Hutton Honors College student or HHC student organization can
How Do I Apply For Funding?
- Download an application
Application is a Word.docx file. Please open or save, then fill out,
and email as an attachment to email@example.com. All applications must
be electronically submitted to the HHC Funding Board.
The HHC Funding Board will meet at 1:00pm one or two Friday afternoons
After you submit your application, you will be notified to attend a
hearing where you will
need to present your initiative to the board. In order to have your
reviewed and a timely
decision made, applications must be submitted at least one week
prior to the next
scheduled HHC Funding Board meeting. (The meeting schedule is
appended below.) If you are not available between
1:00-2:00pm on Friday
afternoons, you will need to submit your schedule for the week so an
can be arranged. A mutually satisfactory time for you to meet the board
outside of the
regularly scheduled meeting time is not guaranteed.
A brief presentation (five minutes) will be required from all HHC
students or HHC
organizations requesting funding. Be sure to come prepared to
answer questions and with any updates to your application.
The HHC Funding Board will make funding decisions and will notify
each applicant by the Tuesday following the Friday board meeting. Each
awardee will receive a line-item approval of the funding granted and
funds will be dispersed to the organization's Student Organization
Account (SOA) within a week of the funding board meeting, if the
application is approved. HHC students or student organizations without an
SOA account will need to pay for the costs of the activity up front and
will be reimbursed. If you have an SOA account, the original receipts are
to be submitted to the SOA, and you will submit copies to the HHC Funding
Board within five days of the event. If you do not have an SOA account
you must present original receipts to the HHC Funding Board within five
days of the event. All receipts must be submitted electronically
HHCFB email account (firstname.lastname@example.org) within five (5) business days of
the initiative. If receipts are not available within that time because
of delays with vendors, please notify HHCFB within the five (5) business
day period. The only expenses that can be reimbursed from
events or initiatives are those for which original receipts are
presented. To facilitate the review of your receipts, please include a
page with your receipts (either originals or copies) that lists your
charges by type of charge and amount. Each individual or organization
that is granted funding from the HHC Funding Board must keep copies of
all receipts for their own records.
For More Information
- Contact the HHC Funding Board at the email address
Some Important Guidelines
Note: Application is a Word.docx file. Please open or save, then
out, and email as an attachment to email@example.com.
- Initiatives and projects are to be awarded to organizations that are
composed primarily of Hutton Honors College students and/or involve
activities that primarily serve Hutton Honors College students.
In most cases, initiatives having an educational or service orientation
will be looked on more favorably by the board than those with a social or
No block grants (to cover a full semester's activities, for example) will
be approved, and any individual or organization proposing initiatives
involving programming that extend beyond one semester will be asked to
revisit the committee at appointed times to provide updates on the
project before later installments of funding are approved.
A student organization must have at least one (1) member present at the
HHC Funding Board meeting to deliver a brief (five minute) presentation.
Individual applicants must apply in person.
Funding may only be used for the event/date and line item expenditures
that are approved by the Board unless you receive explicit approval from
the board to alter your plans (for a rain date, for instance). If there
is any confusion as to the appropriate use of the approved funds, please
contact the HHC Funding Board.
All receipts must be submitted electronically to the HHCFB email
firstname.lastname@example.org within five (5) business days of the initiative. If
receipts are not available within that time because of delays with
vendors, please notify HHFB within the five (5) business day
funding involves the payment of an entertainer, presenter, operational
laborer, or any other person: three forms must be submitted, which can be
downloaded from the Student Organization Account Web site at
SOA@indiana.edu. These three forms are the: 1) Statement of Service
form, 2) W9, and 3) DV payee certification. All three forms must be
submitted to the SOA office in Franklin Hall before the service provider
can be paid. (You are required to keep photo copies of all your receipts
and all three forms.) Your organization cannot pay the service provider
without this form on file. If you do pay them and then seek reimbursement
from the HHC Funding Board, you will not be reimbursed.
For those organizations with an SOA account: Funding that is not used,
though allocated to the organization, may not be "deposited" into the
organization's account for its own use or otherwise retained by the
organization. Any and all allocated funds that are unclaimed (i.e. no
original receipts are presented) must be returned to the HHC Funding
Board within a week after the event receipts are submitted to SOA and to
the HHC Funding Board. (To reimburse the HHC Funding Board, the
organization's treasurer must approve a transfer of funds from the
organization's account back to the HHC Funding Board's account.)
For individual HHC students or HHC student groups without SOA accounts:
Individuals or groups without SOA accounts must pay for their activity
expenses themselves and then submit receipts to email@example.com in
order to be reimbursed. However, no individual or group can pay a service
provider from their own pocket. See above for instructions on how to
download the three forms relating to payment of service providers and how
to turn them in to the SOA office in Franklin Hall.
A one page reflection on your event must be completed and submitted to
firstname.lastname@example.org, along with your receipts. We would like to know how
many people attended the event, how many attendees were Hutton Honors
College students, and, in your estimation, whether the event/initiative
was successful. We would also like to know how you determined its success
(or lack thereof), and how you would design or administer the
event/initiative differently were you to do it again.
Fall 2012 Funding Board Meeting Dates
* All applications must be submitted at least one week prior to the next
scheduled HHC Funding Board meeting.