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Hutton Honors College

 — Indiana University


Eligibility Criteria Application Material Selective Scholarships Questions & Answers Essay & Photo Requirements Awardee Blogs & Articles HIEP Home Page Other HHC Grants

HIEP Application Deadlines
for Summer trips Friday before Spring Break
for Fall Semester Friday before Spring Break
for Academic Year Friday before Spring Break
for Spring Semester October 15
for Winter Break trips October 15
for Spring Break trips October 15
***You must submit ALL material to the Hutton Honors College ATTN: HIEP Grants by these dates***
***Failure to abide by these deadlines and instructions will result in the disqualification of your application!***



Checklist #1: OVST Programs
Students enrolling in study abroad programs that are on this OVST list must submit all of the following material by the deadline:

  1. Unofficial IU Transcript:
    From your OneStart account, print one copy of your transcript as a duplex print-out. If your cumulative GPA is below 3.40, then you must also provide a worksheet calculating your major GPA (exclude current courses).

  2. IU Overseas Study Notice of Acceptance:
    Submit one duplex print-out of your study abroad notice of acceptance. This is usually a letter/e-mail telling you that you have been officially accepted into your study abroad program. PLEASE NOTE: Even if you have not been officially accepted into your study abroad program, you must still apply for the HIEP grant before the HIEP deadline! Do not wait until you are accepted into your program to apply! Just submit one of the following as pending proof:
      1) a letter/e-mail indicating that you have applied for a study abroad program;
      2) a copy of the first page of your study abroad program application.
      3) a statement indicating your intent to apply for a study abroad program.
    Once you are officially accepted into your study abroad program, you must print out your official acceptance notice from your study abroad program and bring it to the Hutton Honors College.

  3. On-line HIEP Form:
    Our secure on-line form consists of 27 questions and one essay. On question #25 Faculty Recommender, please do NOT list a faculty member; instead, please put "N/A"

  4. Verify!
    Documents longer than one page must be printed in duplex (ie. two-sided front & back)! You may drop your items off in person at the Hutton Honors College or send them by campus mail. It is your responsibility to make sure that the Hutton Honors College has received all of your material by the deadline. Incomplete applications will not be considered. To verify, please call us at 812-856-1016 or stop by the Hutton Honors College.


Checklist #2: non-OVST Programs & IU department programs
Students enrolling in study abroad programs that are NOT on this OVST list and who will be receiving/transferring credit back to IU must submit all of the following material by the deadline. This typically includes most programs through Kelley Study Abroad, SPEA Abroad, the School of Journalism, the School of Education, and other IU departments who run their own programs. It also includes programs run through other universities such as Semester at Sea through the University of Virginia, etc.

  1. Faculty Letter of Recommendation:
    Use this form as a guide for preparing letters of recommendation. Your recommendation letter must come from a Faculty member as defined by Indiana University. Letters from non-faculty are not accepted. Please verify your recommender's status with the IU Address Book. It must say "Faculty" under "Affiliation." Faculty may submit their recommendation letters via e-mail from their IU accounts to:

  2. Unofficial IU Transcript:
    From your OneStart account, print one copy of your transcript as a duplex print-out. If your cumulative GPA is below 3.40, then you must also provide a worksheet calculating your major GPA (exclude current courses).

  3. Study Abroad Notice of Acceptance:
    Submit one duplex print-out of the acceptance letter/e-mail from the program organizing your trip abroad (ie. your department, other university, overseas organization, etc). This is usually a letter/e-mail telling you that you have been officially accepted into your study abroad program. PLEASE NOTE: Even if you have not been officially accepted into your study abroad program, you must still apply for the HIEP grant before the HIEP deadline! Do not wait until you are accepted into your program to apply! Just submit one of the following as pending proof:
      1) a letter/e-mail indicating that you have applied for a study abroad program;
      2) a copy of the first page of your study abroad program application.
      3) a statement indicating your intent to apply for a study abroad program.
    Once you are officially accepted into your study abroad program, you must print out your official acceptance notice from your study abroad program and bring it to the Hutton Honors College.

  4. HIEP Travel Release Form
    Print this form off, sign it, and submit it to the Hutton Honors College. Your parents will also need to sign it if you are listed as a dependent on their income tax returns. PLEASE NOTE: You are not eligible for the HIEP scholarship if you are going to a country listed on the U.S. Department of State Travel Warning List. The only exceptions are for these programs vetted and approved by OSAC (IU's Overseas Study Advisory Council).

  5. On-line HIEP Form:
    Our secure on-line form consists of 27 questions and one essay. Before submitting the on-line portion, you must notify your faculty recommender that they will need to write a letter for you.

  6. Verify!
    Documents longer than one page must be printed in duplex (ie. two-sided front & back)! You may drop your items off in person at the Hutton Honors College or send them by campus mail. It is your responsibility to make sure that the Hutton Honors College has received all of your material by the deadline. Incomplete applications will not be considered. To verify, please call us at 812-856-1016 or stop by the Hutton Honors College.


Checklist #3: Independent Travel & Non-Credit Trips
Students who will not be transferring credit back to IU, and/or traveling independently and/or participating in not-for-credit trips (ie. non-credit service trips, non-credit internships, etc.) must submit all of the following material by the deadline:

  1. Faculty Letter of Recommendation:
    Use this form as a guide for preparing letters of recommendation. Your recommendation letter must come from a Faculty member as defined by Indiana University. Letters from non-faculty are not accepted. Please verify your recommender's status with the IU Address Book. It must say "Faculty" under "Affiliation." Faculty may submit their recommendation letters via e-mail from their IU accounts to:

  2. Unofficial IU Transcript:
    From your OneStart account, print one copy of your transcript as a duplex print-out. If your cumulative GPA is below 3.40, then you must also provide a worksheet calculating your major GPA (exclude current courses).

  3. Itemized Budget
    Please provide a detailed, itemized budget describing ALL of the costs associated with your trip. Be sure to list ALL of the financial aid (e.g. scholarships, loans, grants) that you are receiving and their respective amounts.

  4. Proof of Travel:
    Must include a duplex print-out of a travel itinerary as well as at least one other form of proof of travel such as: volunteer organization notice of acceptance, official placement notice, airplane tickets, copy of valid country visa, hotel accommodation receipt, correspondence with program administrators, etc.

  5. HIEP Travel Release Form
    Print this form off, sign it, and submit it to the Hutton Honors College. Your parents will also need to sign it if you are listed as a dependent on their income tax returns. PLEASE NOTE: You are not eligible for the HIEP scholarship if you are going to a country listed on the U.S. Department of State Travel Warning List. The only exceptions are for these programs vetted and approved by OSAC (IU's Overseas Study Advisory Council).

  6. On-line HIEP Form:
    Our secure on-line form consists of 27 questions and one essay. Before submitting the on-line portion, you must notify your faculty recommender that they will need to write a letter for you.

  7. Verify!
    Documents longer than one page must be printed in duplex (ie. two-sided front & back)! You may drop your items off in person at the Hutton Honors College, or send them by campus mail. It is your responsibility to make sure that the Hutton Honors College has received all of your material by the deadline. Incomplete applications will not be considered. To verify, please call us at 812-856-1016 or stop by the Hutton Honors College.


HIEP award letters
Award notices are sent via e-mail about six weeks after the HIEP deadline. If you receive an award notice from HIEP, you must complete the following to finalize your award:

  1. If you have federal financial aid...
    Please note: If you are packaged with need-based federal financial aid (for example, Stafford loans, Pell Promise grants, 21st Century Scholars Covenant Award),and you receive one of the Hutton Honors College's grants, awards, scholarships, or prizes, your award from the Hutton Honors College may not be paid-out in the form of cash funds (i.e., as money paid into your Bursar account), but instead, may be used by IU's Office of Student Financial Assistance (OSFA) to reduce your student loan burden or other aid. If your federal financial aid is sufficiently large, i.e., is close to or already meets your cost of attendance at Indiana University, you must contact OSFA (e-mail: ) to learn how your HIEP funding may impact your aid and to determine whether your cost of attendance budget can be adjusted accordingly. Also, please refer to OSFA for information regarding study abroad and financial aid.

  2. HIEP Disbursement Information and Award Requirements Form:
    This form must be signed and submitted at the awards meeting in order for scholarship money to be disbursed to award recipients. Late forms are not accepted and awards will be cancelled if this form is not on file.

  3. Awards Meeting:
    Attend a mandatory awards meeting for all HIEP award recipients. The date, time, and place of the meeting will be listed on the award letter.

  4. Named Scholarship Awardees:
    Recipients of the named scholarship awards may be asked to provide further information or to meet with donors to our program. Details will be provided in the award notification letter, if applicable.

  5. Learn about Post Travel Requirements:
    Every HIEP award recipient is required to submit an essay and at least one photo after their travel abroad. Please visit our Essay and Photos page for specific details and sample essays and photos.

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