Note: This survey was conducted prior to the Big Ten/CIC Conference in Chicago, June 7-8, 2001.

Michigan State University (Two Responses)
Describe your organization and the group(s) you represent:
The Administrative-Professional Association MEA/NEA represents "professional" people on campus. This category ranges from administrative assistants, to computer tech folk, to physicians. For over 1,300 members, we have over 300 different categories. Very diverse!!

For physicians and similar professionals such as psychologists, the determining factor is a faculty appointment. Those with faculty status, even clinical or adjunct, are not represented. My unit represents those without, unless they have supervisory authority. Then they are AP Supervisor Assoc. members.

FYI, there are 8 bargaining units, plus faculty, that make up the 10,000+ staff at MSU:

  1. IATSE (stagehands)
  2. AFL-CIO local 547 - Operating Engineers
  3. AFSCME local 1585 - maintenance and food service
  4. AFSCME local 999 - skilled trades
  5. Fraternal Order of Police
  6. Clerical-Technical Union
  7. Administrative-Professional Association MEA/NEA
  8. Administrative-Professional Supervisors Association

Faculty (including academic specialists) have a loose governing structure that is, from an organized labor point of view, toothless and powerless. In legal terms, the faculty is a "meet and confer" group. Management can accept or reject their advice, without notable repercussions.

How are staff leaders selected?
Our members elect a board of directors, 13 members. The Board elects the officers from its number.

What is the mission of your group?
Represent and negotiate -- wages, hours, and working conditions. Grievance handling. Arbitrations. Our general approach is problem solving and interest-based, however, we never subrogate our members' interests to the preferred approach.

How is your group funded?
Our local budget is financed by interest from a capital account we've been able to build. We have no local dues.

How does your group communicate with its constituents?
Primarily through a printed newsletter and mailings. For those who subscribe, also through a listserv.

Does your organization maintain a website?
yes. http://www.msu.edu/~msuapa

Does your organization have any special committee structures or linkages to other university organizations?
We are part of a coalition of labor organizations working on issues of mutual interest, particularly health care benefits. http://msucoalition.org

What are the major issues your organization has dealt or is dealing with presently?
Cost of health care benefits. Lack of state funding for the institution. General issues of bad management practice and unfairness. Poorly trained supervisors (including faculty supervisors).

Response #2 MSU
Describe your organization and the group(s) you represent.
Roles of Academic Specialists:
The principal responsibilities of the academic specialist fall into one or more of three functional areas:

  1. Academic advising (181 individuals) /teaching (100)/curriculum development (23)
  2. Research (54)
  3. Service/Outreach (185) Total: 543 individuals 8/10/01

The academic specialist normally is identified with the one functional area into which the majority of duties fall. Characteristically, the academic specialist performs activities in one or more functional areas in addition to the primary area. The academic specialist has a collegial relationship within the academic community by fostering an exchange of ideas, views, and perspectives. Positions are classified as being continuing or fixed-term.

The Academic Specialist Advisory Committee (ASAC) which has 14 members (11 elected to a 3 yr term and 3 appointed to a 1 yr term), provides the governance structure for the academic specialist community.

How are staff leaders selected?
Eleven of the fourteen members are elected and three are appointed by the Asst. Provost and Asst VP for Academic Human Resources (APAVPAHR). Individuals may not serve more than six years.

What is the mission of your group?
(Under construction) The Committee advises the APAVPAHR on matters relating to the Academic Specialist Appointment System and other relevant issues of mutual concern.

How is your group funded?
No formal funding structure in place. As funds are needed, requests are made to APAVPAHR.

How does your group communicate with its constituents?
We use the Specialist Listserve, on-line newsletter and an occasion snail mail. We hold a bi-yearly conclave that includes "hot-topics" and other developmental opportunities.

Does your organization maintain a website?
Yes, http://www.msu.edu/unit/facrecds/SpecHand/sec1.html and http://www.msu.edu/~asac/

Does your organization have any special committee structures or linkages to other university organizations?
ASAC has five standing committees: Policies/Benefits, Elections, Professional Development, Communications and Status of Specialists. The closest linkage would be to our faculty, however there is no formal link.

What are the major issues your organization has dealt or is dealing with presently?

The Ohio State University
Describe your organization and the group(s) you represent.
The Ohio State University's University Staff Advisory Committee (USAC) was formed in 1986 and comprises 30 classified civil service, unclassified administrative and professional, and senior administrative and professional staff members. USAC is the voice for approximately 14,000 non-bargaining staff.

How are staff leaders (members) selected?
Members are appointed to USAC after an extensive screening and selection process that brings those who are among the most distinguished of staff together for university service. Applications are mailed to all university staff during winter quarter for 10 new members to replace 10 outgoing members. Non-bargaining classified civil service, unclassified administrative, professional and senior administrative and professional staff members are all eligible. Applicants must have a minimum of two years service at the university.

What is the mission of your group?
As an advisory body to the university president, USAC's mission is to maintain an active and participatory line of communication with the university community and to provide a forum through which university staff can raise, discuss, and make recommendations on nonacademic issues and activities.

How is your group funded?
USAC is supported by an annual budget allocation from the Office of Human Resources and through many in-kind services.

How does your group communicate with its constituents?
Special events are highlighted in OSU's daily electronic e-mail newsletter that's sent to all faculty and staff. Events are reported in the faculty/staff newspaper, a column is included in Human Resource's quarterly publication, flyers are mailed to all staff, a listserver is maintained for questions and feedback, and information is posted to our Web site. We also have two open forums per year with university president, quarterly lunches (18 selected people) with president to discuss university issues.

Does your organization maintain a website?
Yes, http://www.osu.edu/org/usac

Does your organization have any special committee structures or linkages to other university organizations?
USAC has four standing committees: Governance, Outreach, Membership Development, Staff Compensation and Benefits, and one task force: Communications. USAC has representatives on many university committees and the University Senate (non-voting) including: Athletic Council, Benefits Appeal, Steering, Diversity Committee and Council, Committee on Legislative Affairs, Budget Advisory, Exit Interviews, Fiscal, Council on the Physical Environment, Dispute Resolution, Faculty Compensation and Benefits, University Recreation and Sports, Presidential Commission on University Governance, Student Technology Advisory Committee, Salary Equity.

What are the major issues your organization has dealt or is dealing with presently?

Penn State University
Describe your organization and the group(s) you represent.
The Pennsylvania State University Staff Advisory Committee is composed of 20 members representing approximately 7,700 exempt and nonexempt staff. The staff classification encompasses all non-academic, non-executive, non-blue collar positions including, but not limited to: development officers, finance and accounting, research support, office support staff, human resources, safety and security, physical plant (architects, engineers, maintenance supervisors, etc.), food service supervisors, computer programmers, student services, counselors, admissions, etc.

In addition Penn State has three university-wide commissions; the commission for women, the commission on racial/ethnic diversity, and the commission on lesbian, gay, bisexual, and transgender equity. Each of those commissions are invited to have a liaison to the staff advisory committee.

Penn State's staff advisory committee started in 1994 as the staffs focus committee. We have recently revised the name to better describe our role, wrote and implemented bylaws, and now elect a chair to lead the group.

The committee is advisory to the assistant vice president for human resources. A staff member from the office of human resources (for the past three years that has been me) provides support and guidance to the committee.

How are staff leaders selected?
The chair-elect is elected by the members of the staff advisory committee.

The members serve a three-year term. Approximately one-third of the members are replaced each year. We ask for nominations, including self-nominations from the university community. A nominating committee reviews the nominations and forwards suggested new members to the assistant vice president for her final selection.

What is the mission of your group?
The staff advisory committee exists for the purpose of suggestion, review, and advice on issues that impact or are impacted by staff. Issues such as policy and practice, continuous quality improvement, diversity, customer service or other similar matters are addressed. The committee acts in an advisory capacity to the central administration through the assistant vice president for human resources.

How is your group funded?
From the office of human resources budget.

How does your group communicate with its constituents?
Not as well as we would like. We do have a website and occasionally do run articles in the faculty/staff newsletter. We have just started to hold a table at university-wide events such as the quality expo, benefits fairs, etc.

Does your organization maintain a website?
YES, http://www.ohr.psu.edu/sac

Does your organization have any special committee structures or linkages to other university organizations?
We have two standing subcommittees, the nominating subcommittee and the marketing subcommittee.

See comments to first question regarding commission liaisons.

What are the major issues your organization has dealt or is dealing with presently?
Diversity issues, developing staff advisory committees in each college, staff job review process, staff salary increase process

The University of Iowa
Describe your organization and the groups you represent:
The University of Iowa Staff Council represents approximately 4,000 Professional and Scientific (P & S) and Merit/Supervisory/Exempt/Confidential (MSEC) staff not covered by union contracts. There is one staff councilor for every 100 represented staff members. There are four groups within staff council: Administrative/Academic, Health Care Professional, MSEC and Research.

How are staff leaders selected?
Each year nominations are received for the offices of Vice-President/President Elect and Secretary. The Vice-President automatically serves as President the following year.

What is the mission of your group?

  1. Express the concerns of represented staff
  2. Advocate changes or improvements for represented staff
  3. Advise the University Administration on policies affecting staff members
  4. Inform constituents of the activities of the Council
  5. Promote University relations within the community of Iowa City and the State of Iowa.
  6. Interact and coordinate with Faculty Senate and Student Government.
Funding:
We receive an annual allocation from Central Administration for general expenses and the salary compensation for the part-time secretary. In addition we receive some funding through the Coca-Cola contract which is used for educational/developmental programs.

Does your organization have a website:
http://www.uiowa.edu/~stafcnsl

Does your organization have any special committee structures or linkages to other university organizations?
Staff Council has 14 internal committees. They include: Human Resources, Budget, Executive, Diversity, Governmental Relations, Bylaws, Education, Elections, and various other committees to help take care of Staff Council business. The Executive Committee meets monthly with the President and the Budget Committee meets with the Vice President of Finance monthly. We also serve on search committees and interact with both Faculty and Student Government leaders.

What are the major issues your organization has dealt or is dealing with presently?
Early Retirement, Increasing Health Care Costs, Domestic Partner Benefits, Pay scales for Professional and Scientific Staff, Parking, Reclassification procedures, Grievance policy revision, Ethics policy, Conflict Resolution.

The University of Wisconsin-Madison
Describe your organization and the groups you represent:
UW-Madison has over 6000 academic staff (lecturers, researchers, scientists, administrators, clinicians, student services, librarians, IT support, and many others).

In contrast, there are about 2000 faculty and 5000 classified staff.

How are staff leaders selected?
The Academic Staff Assembly has elected (but primarily volunteer) representatives from 100 districts. Districts are made up of about 60 staff with similar position titles. The Assembly meets once a month during the academic year.

The executive committee of the Assembly is the Academic Staff Executive Committee (ASEC) with nine members elected at-large for three year terms. ASEC implements policies passed by the Assembly and deals with day-to-day governance activities. It meets weekly to consider matters referred to it by the Assembly and its standing committees, facilitates communication with the faculty and administration, and sets the agenda for the Assembly meetings.

What is the mission of your group?
By State of Wisconsin Statute 36.09(4m), the academic staff members of each institution (that is, each UW System campus) subject to the powers and responsibilities of the Board of Regents, the President of the System, and the chancellor and faculty of the institution "shall be active participants in the immediate governance of and policy development for the institution. The academic staff members have primary responsibility for the formulation and review, and shall be represented in the development of all policies and procedures concerning academic staff members, including academic staff personnel matters. The academic staff members of each institution shall have the right to organize themselves in a manner they determine and to select their representatives to participate in institutional governance."

The Assembly debates and votes on policy issues and plays a role in developing institutional policies and procedures affecting academic staff. Along with other governance bodies, such as the Faculty Senate, the Assembly advises the chancellor.

How is your group funded?
The administration for the governance bodies has funding for full-time position with additional clerical support. There is a Secretary of the Academic Staff (separate from the Secretary of the Faculty). These offices provide coordination and continuity to assure that shared governance functions effectively. The Secretary works with the Executive Committee, the Assembly and Standing Committees keeping records, doing mailings, running elections, providing minutes and agendas, supporting other committees, acting as a campus resource for all academic staff, etc.

Does your organization have a website?
http://www.wisc.edu/acstaff (undergoing major revisions this summer)

Does your organization have any special committee structures or linkages to other university organizations?
The Assembly has five standing committees: Nominating, Districting and Representation, Policies and Procedures, Professional Development and Recognition, Compensation and Benefits, as well as an Appeals Committee.

Members of the academic staff are represented on most of the campus-wide committees and on key search and screen committees in accordance with shared governance stipulations. Each school or college has a "Committee on Academic Staff Issues" to advise the dean. There are no joint, shared governance committee, though there probably should be.

What are the major issues your organization has dealt or is dealing with presently?

Northwestern University
Describe your organization and the group(s) you represent.
The Northwestern University Staff Advisory Council (NUSAC) is composed of 18 members of the university's 4500 exempt and non-exempt staff. NUSAC is a very diverse group with members representing a variety of the University's units, including staff of the law school, medical school, business school, theatres, libraries and the central administration.

How are staff leaders selected?
Members apply to serve on the council and are selected following an interview process with the current council members. In selecting members we attempt to have a balanced mix of staff from both NU campuses and to balance the number of exempt and non-exempt staff. If selected, members serve a three-year term and may elect to serve a second term of three years. On average, we select 5 new members each year.

What is the mission of your group?
Chartered by Northwestern University's president in 1973, NUSAC, the Northwestern Staff Advisory Council, provides service to the University community through representation of the opinions, concerns, and experiences of its nonexempt and exempt staff. This representation takes place in meetings with the Department of Human Resources and other University administrators as well as through opportunities to nominate staff members for service on University committees and task forces.

NUSAC also provides service to University staff through networking and educational outreach by way of its newsletter, "brown bag lunch" seminars and by the sponsorship of the president's annual State of the University address.

How is your group funded?
NUSAC received a small annual budget from the central administration that is monitored by the Department of Human Resources.

How does your group communicate with its constituents?
NUSAC produces a quarterly newsletter, maintains a website and sponors or co-sponsors several forums throughout the year, including a benefits fair, the President's State of the University Address and several brownbag seminars on various topics featuring guest speakers. In addition we take advantage of the university's bulk e-mail system to share information. We are in the process of designing a web based survey to help us set our future agenda.

Does your organization maintain a website?
Yes http://www.northwestern.edu/nusac/index.html

Does your organization have any special committee structures or linkages to other university organizations?
Every NUSAC member is required to serve on one of three NUSAC committees, Human Resources, Benefits or Communications. In addition the chairs of each of these committees and NUSAC's officers (chair, vice chair, secretary, treasurer) make up a NUSAC executive committee.

NUSAC has representatives on many university committees including the parking committee, campus safety committee and various ad hoc committees created to work on specific issues such as changes in vendors or new university systems. We also have formal relationships with several university groups including the Association of Northwestern University Women and the General Faculty Council. We collaborate with these groups on projects that are of mutual concern such as benefits, childcare, etc.

What are the major issues your organization has dealt or is dealing with presently?
Compensation, Prescription Drug benefit changes, Retirement plan Equity with faculty Plan for Paid Time Off (PTO), Recognition of 30 and 40-year long service employees, Conflict of Interest Policy for staff, Training for supervisors and staff, Benefits for calendar year 2001, Short-term disability, Tuition benefits for employees, Various Parking related issues, including developing a scaled fee structure, Flex Time, Inter Campus Shuttle.

Purdue University
Describe your organization and the group(s) you represent
The purpose of Purdue's Administrative and Professional Advisory Committee (APSAC) is to provide a formal communication link between Administrative and Professional (A/P) staff and central administration. APSAC is composed of 23 members representing A/P staff from all of the university including the regional campuses. Appointments to the committee are selected via an interview process. Each appointment is for a three-year term. Approximately 1/3 of the committee members turnover each year. A/P staff includes directors, administrators, counselors, information technology staff, student services, residence hall, county extension staff, etc.

How are leaders selected?
A chair and a vice-chair direct APSAC. Each year, all first year members are eligible to run for the vice-chair position. Vice chair candidates are elected by the full APSAC committee by a majority vote. The vice chair serves for one year and then will become the committee chair for the following year.

What is the mission of your group?
APSAC is a vehicle for leadership, innovative action, and stewardship. APSAC is viewed a proactive, resourceful, and results-generating influence for positive change within the University organization.

How is your group funded?
The Executive Vice President for Business Services provides funding for APSAC's operational needs and for an individual staff development grant program. The Executive Vice President for Academic Affairs funds staff professional development activities.

How does your group communicate with its constituents?
Each APSAC representative is responsible for sharing information with constituents. APSAC also has a web site. Monthly minutes, upcoming events, professional development opportunities etc. are posted to the website. We also utilize flyers and brochures to communicate information to staff.

Does your organization have a website?
Yes http://www.adpc.purdue.edu/Personnel/apsac/index.htm

Does your organization have any special committee structures or linkages to other university organizations?
APSAC has established committees which focus on the following:

What are the major issues your organization has dealt or is dealing with presently?

Indiana University
Describe your organization and the group(s) you represent.
The Indiana University Bloomington Professional Council (IUBPC) is composed of 21 elected members representing approximately 2,000+ professional staff employees. Professional employees are identified simply by an employment classification and are an incredibly diverse group of people: administrators, advisors, computer programmers, student services, residence hall staff, etc.

How are staff leaders selected?
The IUBPC membership are elected, one new council member is selected each year from each of seven electoral districts, each serving a three-year term.

What is the mission of your group?
The IUBPC provides leadership in the continual improvement of university policies and practices that enhance the quality of life of the professional employee, while supporting the institutional mission. Honoring its mission, the council shall: provide for the exchange of relevant information among professional staff and with the administration; promote the active role of professional staff in decision-making processes; support the development and implementation of sound management policies and practices; initiate and support professional staff development opportunities.

How is your group funded?
The IUBPC is supported by an annual budget allocation from the university and through the proceeds of fund-raising events.

How does your group communicate with its constituents?
The BPC produces and emails a newsletter several times a year. We also use our email distribution lists to communicate directly to professional staff "en masse" or by electoral units. The IUBPC also sponsors several "forums" per year which address issues of interest and/or arrange for topical speakers.

Does your organization maintain a website?
Yes, http://www.indiana.edu/~iubpc

Does your organization have any special committee structures or linkages to other university organizations?
The IUBPC has four standing committees: Communications, Nominations and Elections, Professional Interests, and Salary and Benefits. The IUBPC has a voting seat on the Faculty Council and standing invitations or representation on a variety of campus organizations (i.e. Dean's meeting, budgetary affairs, affirmative action, traffic/parking advisory committee.). The IUBPC also has a policy-supported spot on all campus search and screen, and review committees.

What are the major issues your organization has dealt or is dealing with presently?
Department of Labor Audit, Salary Equity Review, Domestic Partner benefits, Employment classification systems, Employee grievance/mediation process, Review of non-academic services, Increasing health/pharmacy costs.

The University of Minnesota
Describe your organization and the group(s) you represent.
The Academic Staff Advisory Committee (ASAC) at the University of Minnesota is an elected body representing about 3,500 academic professional and administrative (P&A) staff (60% professional, 40% administrative). P&A's are a very diverse group including instructors, researchers, coaches, advisors, computer programmers, video producers, administrators, medical professionals, attorneys, etc. and accounting for a majority of the staff responsible for outreach activities at the university. ASAC was formed in 1980, at the same time the P&A class was established, and was initially a small group appointed by and advisory to the president.

How are staff leaders selected?
The transition from an appointed to an elected body was completed in 1999. P&A's in each of 35 units (a college, administrative unit or out-state coordinate campus) elects at least one representative to the university-wide ASAC (some units with over 150 P&A's elect more than one representative) and there are currently 40 ASAC member positions. Terms are for three years with no term limits. Some alternates are elected and some chosen are on ad hoc basis.

What is the organization's mission?
Our official mission statement in the preamble of the ASAC Constitution (adopted in 2000) is: "ASAC represents University of Minnesota academic professional and administrative staff in the governance process and is a powerful partner in promoting the University's mission of teaching, research and service." ASAC advocates for P&A's by reviewing and advising the university administration regarding any new policy or revision that affects P&A staff in more than one unit. ASAC also initiates proposals in the interests of P&A. ASAC promotes and recognizes accomplishments of individual P&A staff and best P&A personnel practices by units through annual awards.

How is your group funded?
Most work is done on a volunteer basis. A small allocation, part of the University Senate budget, funds travel for out-state reps., food for meetings, and an annual P&A awards ceremony. Funds have been used for occasional part-time clerical support. Funding for more regular support will be sought.

How do you communicate with members?

Does your organization maintain a website?
Yes, http://www1.umn.edu/ohr/capa/contact.html

Does your organization have any special committee structures or linkages to other university organizations?
ASAC has four standing committees:

The chairs of the four committees, an ASAC chair and vice chair are elected for one year terms (limited to three) and together make up the Executive Committee. Liaisons/representatives to other university employee groups and committees have been appointed by the Executive Committee or elected by ASAC. Several units have their own P&A representative boards, consultative committees or other organizations.

What are the major issues your organization has dealt or is dealing with presently?
Issues:

University of Illinois at Urbana-Champaign
Describe your organization and the groups you represent.
In 1973, the chancellor created the Professional Advisory Committee to serve the several hundred academic professionals working on campus at the time. Today, there are over 2800 academic professionals at the University of Illinois at Urbana-Champaign. These individuals staff a variety of administrative and professional positions on the campus and throughout the state. PAC provides advice to the chancellor on behalf of all academic professionals on campus. It has advisory status only serving the interests of full time, part time, and retired academic professionals. The Professional Advisory Committee:

Provides a communication channel between academic professionals and administrative officers of the university

Drafts and reviews policies affecting academic professionals

Appoints representatives to university and campus committees, including liaisons to Faculty Senate committees

Annually guides the selection process for the Chancellor's Academic Professional Excellence (CAPE) award, promoting recognition of academic professionals

Interviews candidates for key campus administrative positions

Mediates problems and arbitrates grievances

How are the staff leaders selected?
Academic professionals campus-wide elect ten colleagues that represent the ten campus districts. These individuals serve three-year staggered terms. A non-voting liaison, from the Office of Academic Human Resources, is also a member. A summary of the areas served by each district is given below, and is linked to a complete description of the units included in a particular election district.
District 1: Central Administration
District 2: Engineering
District 3: Liberal Arts & Sciences
District 4: Graduate College, VC-Research, Environmental Studies
District 5: Agricultural, Consumer & Environmental Studies, Vet Med, Applied Life Studies
District 6: University of Illinois Extension
District 7: Student Affairs
District 8: Commerce, Business Administration, Education, International Programs & Studies
District 9: Law, Communications, Fine & Applied Arts, Labor & Industrial Relations, Library & Information Science, Library, Social Work
District 10: Chancellor, VC-Academic Affairs, VC-Administrative Affairs, CCSO

How is your group funded?
We have no budget. However, the Provost's office voluntarily paid for our trip to the Big 10 meeting.

Does your group maintain a website?
http://www.cap.uiuc.edu

Does your organization have any special committee structures or linkages to other university organizations?
We have a connection with the Academic Human Resources Office that sits in the Provost's office due to the liaison on our committee. We are on some of the UIUC Senate committees with no voting status. We have no other standing committees as part of PAC although on occasion, we appoint subcommittees on various topics. We have annual meetings with the President of the three-campus UI system, the UIUC Provost and other university officials one time per year. There is a UI committee of the PAC equivalents on the three campuses that meets several times a year.

What are the major issues your organization has dealt or is dealing with presently?
Professional Development for academic professionals is an on-going discussion with a Dean's retreat held in 2000 on this topic.
Proposed institutional status with the Campus Faculty Senate committees.
Promoted the non-renewal of appointments similar for persons in appointments of 50% or higher. (Formerly 100% appointments had notification rights of non-reappointment not available to 50% time.)
Considered Employee grievances as needed.
Provided input on Severe Sanctions other than Dismissal for Cause
Established a Hall of Fame for 3 APs per year who are winners of the Campus Academic Professional Excellence award.
We are in the process of developing a way to electronically poll our constituency for quick feedback on issues of concern.



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