Business Meeting Minutes
Kelley School of Business, Room 3055
May 15, 2013
Council Members in Attendance: Rob Aspy, Mike Baker (AFSCME Ex-officio), Lisa Cooper, Rosanne Dye, Karen Garrett, Gillian Johnston, Michele Kelmer, Emily Liverman, Maryanne McDonnell, Rich Nourie, Patricia Reyes-Cooksey, Suzanne Ryan (UHRS Ex-officio), Katie Sewell, Patrick Smith, Kelly Thacker, Tony Walker.
Proxies: Ed Vasquez for Linda Gales (CWA Ex-officio).
Guests: Rhonda Deckard, Capital Projects and Facilities; Gwen McCay, Office of Academic Support and Diversity; Lauren McHugh, Cyclotron Operations; Sarah Myers, Kinesiology; Jennifer Pearl, School of Public Health; Babita Upadhyay, Multicultural Affairs.
Members Not in Attendance: Jennifer Brooks, Christina Lirot, Grant Simpson.
A motion to approve the April, 2013 minutes as written was made, seconded and passed.
The following list includes new members elected to serve on the BPC. The list also includes two runners-up who have stepped in to fill vacancies created since the election.
- Rhonda Deckard, Capital Projects and Facilities – 3-year term, beginning July, 2013
- Tony Emmons, VPIT – 3-year term, beginning July, 2013
- Michele Kelmer, VPIT – 1-year term, beginning immediately
- Rachel Lawmaster, Wells Scholar Program – 3-year term, beginning July, 2013
- Gwen McCay, Office of Academic Support & Diversity – 3-year term, beginning July, 2013
- Sarah Myers, Kinesiology – 3-year term, beginning July, 2013
- Jennifer Pearl, School of Public Health, Bloomington – 3-year term, beginning July, 2013
- Amanda Peterson, SPEA – 3-year term, beginning July, 2013
- Jon Reveire, Office of Student Ethics – 2-year term, beginning immediately
- Babita Lamsal Upadhyay, Multicultural Affairs – 1-year term, beginning July, 2013
- Tony Walker, Psychological & Brain Sciences – 2-year term, beginning immediately
IT Policy 28
After the April business meeting, no additional feedback was received on the policy. Grant has asked the IT Policy Office to allow representation from the BPC to serve on future advisory panels.
Parking – Maryanne McDonnell
A meeting was held on May 2, and another meeting is scheduled for May 16. Goldman-Sachs is currently reviewing data submitted to them by Walker. The target date for a “go or no go” recommendation to the Board of Trustees is in September.
Library Privileges for Retired Staff
The BPC is still actively pursuing the possibility of extending the same privileges for retired staff that are afforded retired faculty.
Proposed Bylaws Changes
A motion was made to amend the BPC Bylaws as set forth at the April business meeting. The motion was seconded and passed with no opposition and no abstentions.
This year’s retreat is scheduled for Wednesday, July 24, at Union Street Center, Cedar Building Auditorium. The retreat will run from 8:00-4:00, and it will include the monthly business meeting for July. Lunch will be provided.
Committee Preferences for 2013-14
Teresa recently sent a copy of the committee preference form to all current and in-coming BPC members. Each member is expected to complete the form and return it to Teresa as soon as possible. Even those members who plan to run for a seat on the Executive Committee should complete this form.
Officers for the upcoming year will be elected at the July business meeting. Any BPC member wishing to run for an office should submit a nomination statement to Teresa prior to the June business meeting. New members may run for any office, with the exception of President. Anyone who runs for President must have served at least one year on the BPC. Duties of each position are described as follows, as taken from the BPC Bylaws:
- Chairs the Council meetings and abide by Robert's Rules of Order.
- Refers all matters submitted for the Council's attention to the appropriate committee(s) or person(s).
- Serves by appointment on University committees.
- Prepares a written annual report of the past year's activities and makes it available to all Council members prior to the August meeting.
- Represents the Council at Bloomington Faculty Council meetings in concert with the Vice President.
- Selects the chairs of Standing Committees and Ad Hoc Task Forces.
- Calls a meeting of any committee that is not fulfilling its responsibilities and establishes organization by dictum.
- Distributes a brief summary of each committee’s activities and its annual report to Council members at the first meeting after the election.
- Is an ex-officio member of all committees.
- Makes appointments to University and Campus committees after consultation with the Executive Committee.
- Presides in the absence of the President.
- Serves as the Council's initial contact with any other employee organization (except Faculty Council) on any IU campus.
- Chairs a committee for preparation of presentations to Board of Trustees and its committees.
- Serves as the Council's initial contact with any campus group, as requested.
- Shares representation to the Faculty Council.
- Makes arrangements for annual Council retreat in the early fall of each year.
- Supervises and prioritizes assignments for IUBPC office staff.
- Coordinates, with IUBPC office staff, the recording of minutes for each Council meeting and any special meetings of the Staff.
- Oversees, with IUBPC office staff, the distribution of the minutes of the previous Council meeting to members prior to the next Council meeting.
- Ensures, with IUBPC office staff, the collection receipt and maintenance at the IUBPC office of the minutes of University and Council appointed committees and their annual reports.
- Oversees, with IUBPC office staff, the maintenance of the Council's current files and records, as well as the gathering and distribution of information requested by Council committees.
- Maintains and updates a calendar of events relevant to the Council for the coming year.
- Accepts names of persons interested in serving on Council committees and makes appointments on the basis of said persons' preferences and year of current term on Council (by seniority in current term) or in the absence of volunteers make such appointments.
- Hires, fires and initiates salary increases for IUBPC office staff, after consultation with the Executive Committee.
- In connection with the election of Council representatives (see Section 4, D, items 10, 11 and 12), the Secretary notifies newly elected representatives of the results; in the event of a vacancy in the elected membership of the Council, notifies the nominee in that unit who received the next highest number of votes in the last election to fill the unexpired term; and maintains a master list of votes cast in each election.
- In connection with the conduct of meetings (see Section 6, F and G), the Secretary provides an attendance log for each Council meeting, maintain a master attendance list, and notifies any Council member who has four absences from regularly scheduled meetings in any twelve-month period of his/her removal from the Council.
- Acts as account manager for all Council funds and makes monthly status reports to the IUBPC.
- Provides the Executive Committee with relevant information needed for responsible financial management.
- Serves as liaison with campus’s budgetary officers, and represents the Council on the Budgetary Affairs Committee of the Bloomington Faculty Council.
- Ensures that Council meetings are conducted in accordance with Robert's Rules of Order.
- Reviews annually the Constitution and Bylaws and submits recommendations for changes to the Executive Committee.
- Oversees the IUBPC nominations and election process.
- Provides nomination and election data to the Council Secretary for archiving purposes.
Kelly asked each BPC member to think about potential speakers for the upcoming year. She sent around a piece of paper for everyone to write down their suggestions.
The committee met May 7 and discussed filling the two recently vacated BPC positions. Another topic discussed was the importance of attendance at monthly BPC meetings and standing committee meetings. This will be mentioned further at the retreat in July. An agenda for the May business meeting was set.
Communications and Marketing Committee
Outreach and Advocacy Committee
The last Know Your Campus event for the 2012-13 year was held last month at the IU Visitor Center. Katie encouraged anyone who has not visited the center to stop in and take a look. It was very interesting, even for those who are familiar with campus.
Professional Interests Committee
The committee awarded professional development grants to the following professional staff employees:
- Kevin Collins, School of Optometry
- Amanda Karls, Kelley School of Business
- Brent Molnar, WTIU
- Julia Newnum, Residential Programs and Services
- Bernadette Zoss, IU Press
Ad-hoc and Campus Committees
Parking Appeals – Rosanne Dye
The committee continues to meet every two weeks, but since the appeals are reviewed online now, the work can be done from anywhere on campus.
Search and Screen/Review Committees
School of Informatics and Computing Dean, Bobby Schnabel – Patrick Smith
The Informatics Review Committee for Dean Bobby Schnabel met on Friday, May 3. The review is nearing its completion, as survey results and the final report are being finalized. A public report will be released to Provost Robel.
SPEA Dean, John Graham – Gillian Johnston
The committee is working to finalize the review by July.
Two BPC members have tendered resignations this month. Katie Sewell and Laura Wheaton will both be leaving IU. We wish each of them the best in their future endeavors.
The June BPC meeting will be held in Kelley School of Business, Room 3055, on Wednesday, June 19, from 3:00-5:00 p.m.
The meeting was adjourned at 4:00 p.m. and committees were given time to meet.