Business Meeting Minutes
Kelley School of Business, Room 3055
November 18, 2013
Council Members in Attendance: Mike Baker (Ex-officio), Lisa Cooper, Rhonda Deckard, Rosanne Dye, Tony Emmons, Linda Gales (CWA Ex-officio), Karen Garrett, Gillian Johnston, Michele Kelmer, Rachel Lawmaster, Gwen McCay, Maryanne McDonnell, Lauren McHugh, Sarah Myers, Kyle Newnum, Jennifer Pearl, Amanda Peterson, Suzanne Ryan (UHRS Ex-officio), Kelly Thacker, Babita Upadhyay, Tony Walker.
Proxies: Maryanne McDonnell for Emily Liverman, Karen Garrett for Eric Love, Kelly Thacker for Jon Riveire.
Guests: Patty Hollingsworth, IU Office of Health Engagement.
A motion to approve the October, 2013 minutes as written was made, seconded and passed.
State of the University 2013
President McRobbie’s State of the University Address is available at
http://pres.iu.edu/vision/state-of-university/index.shtml A couple of areas BPC members are encouraged to watch are Academic Advising and Career Services. All members are urged to contact a member of the Executive Committee with any questions or concerns.
Media School Merger
A suggestion was made to hold a forum on behalf of all professional staff involved in the merger. It was also suggested that Lesa Hatley Major be invited to speak. Please forward comments or questions to the Executive Committee.
Search and Screen Committees Update
Kelly spoke with Catherine Dyar, in the Provost’s Office about pending search and screens or reviews. The two reviews that were scheduled to take place this year (Tom Gieryn and Pete Goldsmith) are both on hold until further notice.
BPC Community Service Project
The Outreach and Advocacy Committee has been discussing the possibilities for a service project, and they had some questions regarding possible costs to the BPC as well as who would participate in the project. It was agreed among those in attendance at today’s meeting that there would be little to no cost involved, and that the entire BPC should be involved. One suggestion was made to partner with the staff council at IUPUI, and another suggestion was made to partner with a local agency. Anyone with specific ideas should send them to Gwen McCay, email@example.com.
The auction is scheduled to begin Monday, December 2. It will close on Friday, December 13, at 5:00 pm. Anyone with items to include in the auction should get them to the BPC office by noon, Monday, November 25.
Kelly reported that letters of invitation to join the BPC as Ex-officio members were sent out on October 28.
Strategic Planning Initiative from the Provost
All information and updates on the planning initiative will be made available on the Provost’s website located at: http://www.indiana.edu/~provost/about/message.shtml BPC members are encouraged to review these updates periodically.
Health Care Premiums in the Future
The BPC has received concerns from PA staff employees regarding the manner in which health care premiums are determined and how this might affect employees going forward. Kelly and Maryanne plan to discuss this at their next meeting with Dan Rives.
Statement of Support for President McRobbie’s Freedom Indiana/BFC Resolution
At today’s meeting, a motion was made to President McRobbie’s Freedom Initiative statement. The motion was seconded and passed as follows:
Resolution to Support the
Freedom Indiana Coalition and Indiana University
In Opposition of House Joint Resolution 6
Bloomington Professional Council
Proposed: November 18, 2013
Whereas Indiana University joined the Freedom Indiana coalition(1), a bipartisan grassroots campaign to oppose the constitutional amendment proposed in House Joint Resolution 6 (HJR6) that seeks to define marriage as between a man and a woman,
Whereas President McRobbie has stated the proposed amendment “runs counter to IU’s deeply held values” of tolerance,
Whereas Indiana University believes HJR6 would cause prospective and current faculty, staff, and students to feel unwelcome and be “a disincentive to locate in Indiana, adding to the state’s challenges to remain economically competitive,”
Whereas the University Faculty Council supports the action of the university in joining the coalition,
And Whereas Indiana University joins notable Indiana businesses working to ensure the state Constitution is not altered to enshrine intolerance “that is not representative in the best of Hoosier values,”
We, the Bloomington Professional Council, support the action of President McRobbie and the University Faculty Council to join Freedom Indiana and oppose the amendment proposed in HJR6.
Communications and Marketing Committee – Rachel Lawmaster
Jen wrote and submitted an article to Inside IU regarding the grant submission deadline. Rachel interview Alice Voigt, a recent recipient. It should appear in the November 14 edition.
Amanda is checking with the library website regarding the wording used to explain the retired staff privileges. Once the library’s wording goes live, we will update our own website. We still have not heard back from Informatics regarding student help for the website.
Kyle is looking into creating a “group” for LinkedIn versus having a profile. As of November 13, we have 141 Facebook “likes”, and our posts are reaching a vast percentage of those people.
Jen has contacted the other committees regarding the BPC survey. Below is the rough timeline:
November – get questions from committees
December – create survey
January – send out survey.
In addition, we have worked out timelines for upcoming activities and promotion of those activities. We have also worked out guidelines of our needs, and that will be sent to the other committees.
Lisa has sent out 2 months of welcome emails to new and transferred employees. These emails reached 85 employees.
The BPC Signature is ready to go! It can be accessed by the following website: https://www.indiana.edu/~identity/signatures/. The signatures are under “Professional Council”. We should begin using this on all correspondence – email, letters, etc.
Professional Development Grants
One comment that arose from Alice Voigt’s interview is to have more collaboration between the IUBPC grants and similar grants in other schools. Rachel is contacting other schools on campus to see who has similar grants and will pass along any information to the Professional Interests committee.
Outreach and Advocacy Committee Meeting – 11/13/13 – Gwen McCay
Committee Members Present: Gwen McCay and Tony Emmons.
Absent Committee Members who provided an electronic update: Michele Kelmer, Sarah Myers, and Lauren McHugh.
Executive Council Liaisons Not Present: Maryanne McDonnell and Rhonda K. Deckard
New Monthly Meeting Schedule:
The first Tuesday of each month starting Tuesday, December 11th, 4:00 – 5:00 pm, Bryan Hall, room 202. CR is on second floor, directly across from President McRobbie’s office.
Tony Emmons will set up video bridge for our future meetings
Get to Know Your Campus Events:
October- Cyclotron: Successful event with full attendance during the noon and 4:00 tours
November-CIB & DATA Center: Monday, November 11, 2013 toured 18 at noon and 23 at 4:00 pm. There were 55 registered with 41 attending. Recommendations: Future tours to be done separately, i.e. CIB separate for Data Center.
December and January Events: No events during these months
February 2014, RPS Tour: Tony Emmons
March 2014, Cyclotron Clinic: Lauren McHugh
April 2014, Music Building: Michele Kelmer
May 2014, Admissions Office: Sarah Myers
Future options: Ghost Mysteries, History Tours, other
IUBPC Forum 2014
Indiana University Diversity and Inclusion Forum (Discussion and Panel) – Gwen: James Wimbush, IU VP for Diversity, Equity, and Multicultural Affairs and Dean of the Graduate School welcomed the opportunity to present for the IUBPC 2014 Forum and will work with Gwen and the following to create a program and panel:
Lauren Robel, IU Bloomington Provost and IU Executive VP
Martin McCrory, Associate Director for Diversity, Equity and Multicultural Affairs and IU VP for Educational Inclusion and Diversity
Joyce Q. Rogers, IU Foundation VP for Development and External Relations for Diversity, Equity, and Multicultural Affairs
Tony will scout for facilities and identify costs if any
Gwen will place this topic on the table during the next board meeting to discuss past forums, length of time, participants, locations, expectations, and other. Dates will soon be considered during talks with the presenters.
Communication and Marketing Committee: Sarah is our liaison
Outstanding Professional Staff Member: Lauren has yet to receive communications from Jon and will continue contact efforts to assure our committee responsibility of scheduling lunch for the winners and our IUBPC executive board.
Board recommended activities - We will further discuss at this month’s board meeting:
Professional Staff Night (board recommendations made at the October 16 IUBPC meeting)
Service Event (board recommendations made at the October 16 IUBPC meeting)
Hoosiers for Higher Education: No present updates
Next meeting: Tuesday, December 3, 4:00 – 5:00 pm, Bryan Hall CR 204
Professional Interests Committee – 11/6/13 – Tony Walker
Attendees: Gillian Johnson, Babita Upadhyay, Karen Garrett, Tony Walker
1) Silent Auction
2) Policy on Fundraising
3) Dine to Donate
5) Miscellaneous Business
1) Silent Auction:
A few BPC members have volunteered to solicit donations. One or two members have secured a
donation. Karen believes a list of previous donors can be found and is working on locating. [UPDATE:
She has located a list of previous donors.] Karen will assemble a spreadsheet to coordinate contacting
2) Policy on Fundraising:
The IUPUI staff council contacted Tony about the silent auction. (The IUPUI council has encountered
roadblocks with their fundraising efforts). This conversation was discussed. Tony then contacted several
people within the IU policy office. The policy office gave a few recommendations. These conversations
The work on dine-to-donate was placed on hold while we answer a few questions about how the money
will be used. The committee has decided to prepare a tentative proposal.
The committee continued to discuss ways to provide mentoring for professional staff. The committee has
agreed to prepare a formal proposal for the council.
Next Meeting: Wednesday, December 4 @ 10:00 AM Neal-Marshall Black Culture Center (NMBCC) A227
Ad-hoc and Campus Committees
Committee for IU Accessibility – 11/04/13 – Gwen McCay
Accessible Parking during construction near library
On timeline and hitting targets
Bathrooms – Memorial Stadium
Hank Hewetson, BL-PHYP has shared the issue of faucet pressure being greater than required. Under work request to appropriate area for correction.
Elevators in Ballantine Hall
Hank Hewetson is working on a solution. Lifts are old. There are 2 types, push button with level and key, both requiring different type usage. Obtaining an inventory list for all types and locations. Will figure out a good process. Recommendations:
Have office nearest lift maintain key
Use signage as to key source
For spontaneous/visitors/after-hours use PHYP elevator dispatch 24 hour service
Facilities: Map identifying accessible routes
Mia Williams is working on this. She is seeking to hire a student intern. May need to hire a FTE is student not found.
Education and Training -University ADA Coordinator Update
Progressing. Incumbent expected to serve on this committee.
Frank Epperson, Accommodation Specialist for staff. It may be helpful to have him on the committee.
Technology and Electronic Resources: Working on this
New Business – Discussion
The Institution of SLOAN Consortium, an online scoring program for accessibility issues, has made contact with the committee. The chair will explore the opportunities that may be advantageous to us.
There are student projects on the rise that relate to accommodations and these may be work exploring. More at the next meeting.
Will invite Julie Knost to the meeting to identify and share the flow of the IU Affirmative Action Office and the particulars around ADA and what the committee can expect.
Agenda setting for next meeting
The December BPC business meeting will be held Wednesday, December 18, from 3:00-5:00 pm, in Kelley School of Business, Room 3055.
At 3:45, Patty provided an update on “Healthy IU,” including information about diabetes prevention programs, and the installation of several refillable water stations and blood pressure machines across campus. Visit the website at http://www.iu.edu/~welliu/ for details, as well as the latest news.
The meeting was adjourned at 4:35 pm.