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Constitution of the Student Sustainability Council

Preamble

We the representatives of Indiana University Bloomington student organizations, in order to promote communication and collaboration among our organizations and others, advise the Indiana University Office of Sustainability from the perspectives of the students, reduce the negative effects of the University on the natural environment, promote social and economic justice, and engage the Indiana University student body in these issues, do hereby establish this Constitution of the Student Sustainability Council.
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Article I: Organization

Section 1: Administrative Body and General Assembly

The Student Sustainability Council shall comprise an Administrative Body and a General Assembly. The Administrative Body shall be separated into Divisions, each headed by a Director. The General Assembly shall comprise the Member Organizations of the Council.
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Section 2: Open Participation

Participation in the Student Sustainability Council must be without regard to arbitrary consideration of such characteristics as age, color, disability, ethnicity, gender, marital status, national origin, race, religion, sexual orientation, or veteran status.
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Article II: Membership

Section 1: Member Organizations

MEMBERS of the Council are either existing Indiana University Bloomington student organizations that are in good standing with the Office of Student Organizations and Leadership Development as defined in the Office’s guidelines, or any recognized student government body. Member organizations need not have a principal focus of sustainability. Members participate in the General Assembly.
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Section 2: Member Representation

Members shall choose at their discretion at the onset of their membership and thenceforth at the beginning of each semester not more than two REPRESENTATIVES, who shall be students currently enrolled at Indiana University Bloomington. Representatives must be approved by the Membership & Publicity Director. Representatives shall serve on the Council for the full duration of the semester, and may be replaced during a given semester only with approval from the Membership & Publicity Director. Individual representatives may not represent more than one organization.
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Section 3: Good Standing

A member in GOOD STANDING with the Council will be represented at all scheduled meetings of the General Assembly by at least one approved representative. If no approved representative will be in attendance at a given meeting, the representative(s) should contact the Membership & Publicity Director in advance and arrange with their organization to have a proxy attend. If no representative of a member is present at a meeting and no proxy is arranged and in attendance, then the Membership & Publicity Director shall have the right to revoke good standing. Good standing is necessary for all voting rights. Good standing may be reinstated at the discretion of the Membership & Publicity Director.
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Section 4: Approval of New Members

An organization wishing to gain membership shall contact the Membership & Publicity Director, and the Membership & Publicity and Logistics Directors shall schedule an official REQUEST FOR MEMBERSHIP to be presented at a meeting of the General Assembly. A request for membership may be voted on at this or any future General Assembly meeting, and the vote shall be held at the end of the voting portion of the meeting. A request for membership shall be approved by a simple majority vote of all members in good standing. Upon approval and at the adjournment of the meeting, all rights and privileges of membership shall be conferred on the new member. The new member shall submit to the Membership & Publicity Director the names of its chosen representative(s) before the next general meeting of the General Assembly.
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Section 5: Revocation of Membership and Removal of Representatives

Only members not in good standing with the Council shall be subject to REVOCATION OF MEMBERSHIP. To revoke membership of another member, a member in good standing shall file a PETITION OF REVOCATION OF MEMBERSHIP with the Logistics Director. The Logistics Director shall send notification of the petition to the representative(s) and leadership of the member organization petitioned against, and said member may file a REBUTTAL. The Logistics Director shall then schedule a VOTE OF REVOCATION OF MEMBERSHIP to be held during a meeting of the General Assembly. Immediately before the vote, the Logistics Director shall read the petition and rebuttal, if one is submitted, aloud to Council. After the reading, the member petitioned against shall be allowed to have the floor for a period not exceeding five minutes. After this period, the representatives of the member petitioned against shall leave chambers, at which point the Council shall discuss the petition for a period not to exceed thirty minutes. Following discussion, the Logistics Director shall ring the Bell of Awakening to arouse all representatives from their slumber, and the vote shall be held following the voting rules set forth in Article III Section 6 except that a three-fourths majority shall be required to revoke membership. Organizations whose membership has been revoked may request restored membership, which shall be granted by a three-fourths majority vote.

A representative may file with the Logistics Director a PETITION OF REMOVAL against another representative. The Logistics Director shall send notification of the petition to the representative petitioned against and to the leadership of that representative’s member organization, and said representative may file a REBUTTAL. The Logistics Director shall then schedule a VOTE OF REMOVAL to be held during a meeting of the General Assembly. Immediately before the vote, the Logistics Director shall read the petition and rebuttal, if one is submitted, aloud to Council. After the reading, the representative petitioned against shall be allowed to have the floor for a period not exceeding five minutes. After this period, the representative petitioned against shall leave chambers, at which point the Council shall discuss the petition for a period not exceeding thirty minutes. Following discussion and the ringing of the Bell of Awakening, the vote shall be held by secret ballot, with voting rights extended to those representatives who would have election voting rights as outlined in Article IV Section 5, and with the votes counted in the same manner as outlined in Article IV Section 4 for elections of executive officer positions, and a three-fourths majority shall be required to remove the representative. Removed representatives shall not be allowed presence at any future Council meetings, unless a three-fourths majority vote overturns the removal.
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Section 6: Dues

Membership shall not be contingent on the payment of any dues.
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Article III: The General Assembly

Section 1: Role of the General Assembly

The GENERAL ASSEMBLY – through passing resolutions, selecting uses of the IU Sustainability Fund, and engaging in other similar actions – shall serve as the collective voice of the constituencies of the member organizations. The Administrative Body, and especially the Advisory and the Membership & Publicity Divisions, shall work to project this voice to the appropriate recipients within the University and in the broader community.
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Section 2: Participation

The General Assembly shall comprise all member organizations of the Council. Representatives of members shall participate in General Assembly meetings.
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Section 3: General Meeting Times and Locations

The General Assembly shall hold five GENERAL MEETINGS each semester, separated in time by regular intervals. Meeting dates and times shall be set by the Executive Committee, and the complete general meeting calendar shall be published and delivered to all members no later than one week prior to the first meeting. The Logistics Director shall be responsible for reserving space for meetings.
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Section 4: General Meeting Leadership

HOSTING of General Assembly general meetings shall rotate among the member organizations, as scheduled by the Logistics Director. A representative of the host member shall, following the agenda set forth by the Logistics Director, preside over the meeting, except during voting, when the Logistics Director shall preside.
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Section 5: Structure of General Meetings

General meetings of the General Assembly shall follow the structure outlined below:

  • The meeting is called to order by the host;
  • Attendance is taken by the Membership & Publicity Director;
  • Guests may present at any time during the meeting after attendance, at the discretion of the Logistics Director;
  • The minutes from the previous meeting are reviewed;
  • Each division shall present an update to the Council on recent progress and obstacles, with five minutes reserved for each division;
  • Items submitted for the agenda are discussed as scheduled by the Logistics Director;
  • All votes are taken, with votes on new members taken last;
  • The Logistics Director announces upcoming votes and times;
  • Not more than five minutes are allowed for announcements of new business. 

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Section 6: Special Meetings

The Executive Committee by majority vote may call SPECIAL MEETINGS of the General Assembly. Special meetings need not follow the structure set forth in Section 5 of this Article, and attendance by representatives at special meetings has no bearing on the good standing of members. Votes may be held during special meetings and shall progress as set forth in Section 7 of this Article. The Advisory Director shall preside over and set the agendas for all special meetings.
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Section 7: Voting

VOTES may be held only during meetings of the General Assembly, as scheduled by the Logistics Director. Members wishing to include an item for vote at a meeting shall submit such a request to the Logistics Director. During the voting portion of a meeting, a member may also move to vote on a question not in the agenda, and the vote shall be held if the motion is seconded. For each question before the Council, each member organization in good standing shall have one vote, and a simple majority of all members in good standing shall be sufficient to pass any measure that does not amend the Constitution. Most questions, including resolutions and Sustainability Fund spending, shall be decided by roll call votes. For other questions, voice votes may be held only if there is no objection. Records of all votes shall be kept by the Membership & Publicity Division and shall be made accessible to the public.
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Section 8: Items Requiring a Vote

Items that require a vote include the following:

  • All budgets involving money managed by the Council;
  • All official stances of the Council, including resolutions;
  • Council sponsorship of projects and events;
  • All uses of the IU Sustainability Fund;
  • Recipients of any awards given by the Council.

Article IV: Administrative Body

Section 1: Divisions

The ADMINISTRATIVE BODY shall be composed of the following five DIVISIONS: Logistics, Membership & Publicity, Advisory, Projects & Events, and Finance. Each division shall be headed by a DIRECTOR, and the directors shall compose the EXECUTIVE COMMITTEE. Divisions shall be supported by the standing committees identified in Section 2 of this Article, and the Executive Committee may create any other supporting committees by a simple majority vote. Directors are responsible for the organization of supporting committees within their divisions and for selecting committee participants. Participation in the Administrative Body, whether it be on the Executive Committee or on any supporting committee, shall be open to all enrolled Indiana University Bloomington students.
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Section 2: Responsibilities of Divisions and their Directors

A. Logistics Division

The Logistics Division is responsible for organizational oversight of the Council, ensured continued success of general Council operations, and intermural coordination. The Logistics Division shall be supported by the Logistics Committee. Specifically, the Logistics Director shall do the following:

  • Coordinate the locations of all meetings of the General Assembly and of the Executive Committee;
  • Set agendas for general meetings of the General Assembly and of the Executive Committee and schedule votes;
  • Preside over general meetings of the General Assembly during voting;
  • Preside over Executive Committee meetings;
  • Handle all complaints against members and representatives;
  • Inform each executive officer of his or her Constitutional responsibilities;
  • Inform the Council on Constitutional proceedings.

The Logistics Committee is tasked with the following:

  • Taking minutes at each general meeting and maintain a record of these minutes, making this record available to the public;
  • Maintaining and developing relations with student sustainability organizations at other universities;
  • Ensuring the continued good standing of the Council with the Office of Student Organizations and Leadership Development.

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B. Membership & Publicity Division

The Membership & Publicity Division is responsible for overseeing Council membership issues, advancing publicity and outreach, and fostering inter-member communication. The Division shall be supported by the Publicity Committee. Specifically, the Membership & Publicity Director shall do the following:

  • Maintain an accurate record of all Council member organizations and their representatives, past and present;
  • Maintain an accurate record of all votes by the General Assembly and by the Executive Committee;
  • Inform the Logistics Director of groups petitioning for membership.

The Publicity Committee is tasked with the following:

  • Advertising all Council-sponsored events and projects;
  • Advertising the IU Sustainability Fund;
  • Maintaining the Council’s event calendar;
  • Maintaining the Council’s Website;
  • Coordinating all recruitment and outreach efforts. 

Other responsibilities held by the Membership & Publicity Division include the following, and shall be seen to either by the Director or by appointees selected by the Director:

  • Maintain an accurate record of attendance at all General Assembly meetings, both of members and of their representatives;
  • Publish and distribute the Council newsletter.

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C. Advisory Division

The Advisory Division is responsible for representing the Council to the University and broader community, writing Council resolutions to go up for vote before the General Assembly, and ensuring that all resolutions passed by the General Assembly are received and understood by their target audiences. The Division shall be supported by the Committee for Resolutions. Specifically, the Advisory Director shall do the following:

  • Meet with the Director or Assistant Director of the Indiana University Office of Sustainability (IUOS) no fewer than two times each semester;
  • Meet with the Campus Sustainability Advisory Board (CSAB) or its co-chairs as the Council deems necessary;
  • Notify the Council of future meetings with IUOS or CSAB to establish agendas for said meetings and determine Council positions on issues;
  • Represent the Council on various University administrative boards to which the Council is offered a seat.

The Committee for Resolutions is tasked with drafting language of Council resolutions and supporting resolution sponsors in their drafting of language.
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D. Projects & Events Division

The Projects & Events Division is responsible for planning and executing all Council-sponsored projects and events. The Division shall be supported by Events Committee and the SustainIU Committee. The Projects & Events Director shall oversee all planning and execution of programs. The Events Committee is tasked with planning and coordinating all Council-sponsored projects and events that fall outside of SustainIU. The SustainIU Committee is tasked with planning and coordinating SustainIU, a series of events to take place each spring on the Bloomington campus.
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E. Finance Division

The Finance Division is responsible for maintaining all financial accounts of the Council, fundraising, and overseeing the IU Sustainability Fund. The Division shall be supported by the Fundraising Committee and the IU Sustainability Fund Committee. Specifically, the Finance Director shall do the following:

  • Maintain any Student Organization Account registered by the Council;
  • Oversee all funds raised by any student fees under the direction of the Council;
  • Submit specific proposals for uses of the Sustainability Fund to the General Assembly for vote;
  • Pay all bills incurred by the Council, and make all other authorized payments with Council funds;
  • Make regular financial reports to the Council;
  • Make all financial information accessible to the Council and to the general public.

The Fundraising Committee is tasked with raising funds for carrying out any current, ongoing, and future Council activities, via any means available, including grants, fundraising events, and private donations. The Committee shall work with the Events Committee and the Publicity Committee to develop budgets for Council events and projects. All budgets shall be voted on by the General Assembly.

The IU Sustainability Fund Committee shall be organized by the Executive Committee and is tasked with the following:

  • Vetting proposals for use of funds raised by this optional student fee;
  • Providing details on proposed uses of the funds to the General Assembly for its review.

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Section 3: Eligibility Requirements and Terms of Executive Officers

Any enrolled Indiana University Bloomington student is eligible to hold any executive office. A person may hold only one executive office at a time, and each office shall be held by only one person. The term of each executive office shall begin immediately after election results are announced, and shall end at the announcement of new election results, or after passage of a VOTE OF REMOVAL FROM OFFICE, with the rules for elections outlined in Section 4 of this article. There shall be no limits on the number of terms held by a given person.
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Section 4: Elections of Executive Officers and Vacancies

All executive offices shall be elected positions. At the last general meeting of the General Assembly each semester, ELECTIONS shall be held to fill each office by secret ballot. Anyone wishing to run for office shall register such intention with the Logistics Director before voting has commenced for the desired office. The Logistics Director shall be elected in the first vote, followed by the Membership & Publicity, Advisory, Projects & Events, and Finance Directors, in order. Prior to each vote, all candidates for the office to be filled shall remove themselves from Council chambers. In a randomly assigned order, each candidate shall have the floor for not more than two minutes, while the other candidates remain outside. Following these two minutes, there shall be two minutes reserved for questioning of the candidate by the Council, after which period the candidate shall leave chambers. When every candidate has had such opportunity, the Council shall have a period of not more than ten minutes of discussion, in the absence of the candidates. Following this period, the candidates shall be allowed back in chambers, and the vote shall be held, with election voting rights explained in Section 5 of this Article. All votes shall be tallied only by two people who have been approved by those with election voting rights by simple majority vote prior to the elections. Elections shall be determined by a plurality vote.

If there is only one candidate for a given office, a voice vote may be held only if there is no objection.

In the event of a vacancy of an executive office, a SPECIAL ELECTION shall be held no later than the general meeting subsequent to the vacation of the Office. Voting procedure shall commence and progress as above.
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Section 5: Voting Rights in Elections

All duly selected and approved representatives, as per Article II Section 2, of Council members in good standing who have attended a simple majority of general meetings of the General Assembly up to and including the election meeting in a given semester shall have voting rights in elections. As well, all participants on committees of the Administrative Body who have attended a simple majority of meetings already held by their committee in a given semester shall have voting rights in elections. Each person with voting rights shall be allowed to cast one vote for each executive office.
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Section 6: Removal from Office

The procedure for removing a Director from office shall be the same as removing a representative from the Council outlined in Article II Section 5, except that a person with election voting rights must file a PETITION OF REMOVAL FROM OFFICE, the Logistics Director shall schedule a VOTE OF REMOVAL FROM OFFICE, all those with election voting rights as outlined in Section 5 of this Article shall have voting rights in the removal, and a Director removed from office shall retain all the rights and privileges of a representative or a committee participant. A Director removed from office may be elected to office again under the election rules outlined in Section 4 of this Article.
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Article V: Advisor

The Council shall have as its advisor either the Indiana University Director of Sustainability or a member of the Indiana University Sustainability Advisory Board. The Advisor shall, at the request of the Council, offer guidance to the Council in any of its activities.
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Article VI: Awards

As a voice for a broad cross-section of students at Indiana University Bloomington on issues of sustainability, the Student Sustainability Council shall encourage and recognize substantial contributions to the sustainability of the campus and the broader community through the presentation of awards. Rules for awards shall be determined by the General Assembly.
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Article VII: Non-Hazing

Hazing is strictly prohibited. Hazing shall be defined as any conduct which subjects another person, whether physically, mentally, emotionally, or psychologically, to anything that may endanger, abuse, degrade, or intimidate the person as a condition of association with a group or organization, regardless of the person's consent or lack of consent.
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Article VIII: Personal Gain Clause

This organization shall ethically raise and distribute profits from organizational functions to the organization, not individual members. Individual students may not receive money from a student organization event for personal gain.
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Article IX: University Compliance

This organization shall comply with all Indiana University regulations, and local, state, and federal laws.
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Article X: Amendments

Amendments to this Constitution shall be proposed and voted on according to the procedure outlined in Article III Section 7. However, prior to voting, the measure shall be identified as a Constitutional Amendment, and a three-fourths majority shall be required to adopt the amendment. Approved amendments shall be submitted to the Office of Student Organizations and Leadership Development by the Logistics Director.
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Article XI: Ratification

This Constitution must be ratified by a three-fourths majority of Student Sustainability Council members and is effective immediately upon ratification.
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