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adopted February 28, 1980
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amended September 5, 1984 and April 30, 1992, October 1993, and February 2,
2002, and February 2009.
PREAMBLE.
The purpose of the Indiana University Linguistics Club is to promote interest
and communication in linguistics and related fields. It aims to foster
cohesiveness in the greater IU linguistics community by providing opportunities
for academic, social, and professional development and interaction.
The purpose of this organization is exclusively educational within the
meaning of section 501 (c) (3) of the Internal Revenue Code of 1954 (or
the corresponding provisions of any future United States Internal Revenue
Law).
Article I. Name.
The name of this organization shall be the Indiana University Linguistics
Club.
Article II. Membership.
Membership shall be open to students and faculty at Indiana University
and other interested parties, upon payment of dues to be determined by
the executive committee (based on membership for one academic year).
Such persons shall have voting rights within the Club and shall receive
notification of all of the Club’s activities. They shall also be eligible
to receive reduced rates on any of the Club’s publications, where such
rates are available, and any other such benefits as the Club is able to
provide.
Article III. Officers.
The Officers of the Club shall be a President, a Vice-President, a Secretary, a Treasurer, a Colloquium Coordinator, a Business Manager, and an Undergraduate representative chosen from among the members of the Board elected in the annual elections. They shall serve for a period of twelve months, which shall begin immediately following the regular annual election, except for officers whose terms begin in Spring 2008 who shall serve for a period of three semesters ending in Spring 2009. Provisions for the election are set forth in article VII. Only members enrolled as students at IU are eligible to serve as officers. No elected officer shall receive remuneration for their duties as officer, nor shall officers be available for any benefits or grants offered by the Club. No individual may hold more than one officer position. Officers are responsible for all club operations.
Article IV. Meetings of the Board.
The Board shall hold regular meetings to conduct the Club’s
business (no fewer than 3 meetings per Fall or Spring semester). Meetings
may be task-directed in which case only responsible Board members are
required to attend. At meetings of the Board, only members of the
Board shall have voting rights. In case of questions concerning
the proper conduct of meetings, Roberts Rules of Order (revised) shall
be adhered to.
Article V. Open Meetings.
Regular open meetings of the Club may be scheduled by the Board
as they see fit. Announcement of these meetings shall be made by mail (physical or virtual) to
all Club Members in a reasonable amount of time before the time of the meeting.
Special meetings shall be scheduled by the Board under
the following conditions:
1. Petition by a number of Club Members no fewer than the number
of Board members.
2. Need (see preamble) recognized by the Board.
3. As specified by Article XI, section 6.
At all open meetings a quorum shall be a number equal to twice the number
of members of the Board. In case of question concerning the
proper conduct of meetings, Roberts Rules of Order (revised) shall
be adhered to. Questions at meetings shall be decided by a simple majority
except in the case of Constitutional Amendments.
Article VI. Constitutional Amendment.
Amendment to the Constitution may take place only at meetings for which
there has been prior announcement concerning the proposed amendment, or by anonymous ballot (physical or virtual) sent to all
members. Adoption of an amendment shall be by unanimous vote of Officers
or a 2/3 affirmative vote of those members present and voting at an open
meeting or ballot.
Article VII. Election of Officers.
The election of the Board of Directors (hereafter named 'the Board' shall be held at the beginning of the spring semester.
Nominations shall be made at an open meeting and/or by anonymous ballot
(physical or virtual) available to all members. Ballots shall be collected,
and counted by individuals designated by the Board who are not themselves on the Ballot. Any vacancy on the Board shall be filled
as soon as possible by a method deemed appropriate by the Board.
Article VIII. Duties of Officers.
The President shall preside at all Club Meetings and at all meetings of the Board, shall coordinate the activities of the Club, and shall represent the Club before any organization inside or outside of Indiana University. In any case where s/he is called upon to express the opinion of the membership of the Club, s/he shall, when time permits, consult with the other members of the Board.
The Vice-President shall assist the President and other members of the Board in carrying out their duties, and shall preside at meetings in the absence of the President.
The Secretary shall keep and distribute the minutes of Club and Board Meetings to the Club Members electronically or by mail, be responsible for updating the member list, and for monitoring the library collection of the IULC.
The Treasurer shall be responsible for collecting membership dues, receiving and disbursing Club funds according to Student Organization Accounts regulations, and to make regular financial reports to the membership, though decisions on major expenditures shall originate in the Board.
The Colloquium Coordinator shall be responsible for planning/organizing the yearly colloquium series of the Club.
The Business Manager shall be responsible for managing and /or overseeing all aspects of the IULC Publications including acquisitions, production, distribution, and advertising.
The Undergraduate Representative shall be responsible for coordinating activities and representing the Club Undergraduate population. S/he also shall have full participation and voting rights at all meetings of the Board.
Specific duties for the Officers shall be described in the Officer Job Description document. This document shall be publicized to the membership prior to elections. This document may be revised as needed by the Board, but shall supplement these bylaws by delimiting the specific duties of individual offices.
Article IX. Advisor.
The membership shall be consulted at an open meeting when it becomes necessary
to choose a new advisor for the Club.
Article X. Financial Aid and Discounts.
Financial aid and discounts shall be granted to Club members for such purposes
and according to such policies as shall be laid down from time to time
by the Board, depending on the availability of funds.
Only enrolled IU students will be eligible for financial aid; however, members of the Board are not eligible to receive financial aid.
Article XI. Grievance Procedure.
1. Any member of the IULC may request the formation of a committee to review a decision of the Board by submitting a letter
stating
their grievance to the Board within a reasonable amount of time after the decision in question is made.
2. Upon receipt of such a letter, the Board shall initiate the formation
of a review committee.
3. The review committee will have three members, selected from the
voting membership of the IULC. One member shall be chosen by the Board
, by unanimous vote with no abstentions. One member shall be chosen by the person or persons filing the grievance. The two people
thus chosen shall choose the third member of the review committee.
4. The review committee shall decide whether the complaint has substance and whether further action is required.
5. If the review committee decides that no further action is required,
then the decision of the Board stands.
6. If the review committee decides that further action is required,
it shall recommend to the Board that it revise its decision. If
such
revision is not forthcoming, it shall call a meeting of the full voting membership.
7. At the open meeting the parties shall explain and justify their
positions and members present shall vote on what action to take.
Article XII. Dissolution.
Upon the dissolution of the Club, the Members shall, after paying or making
provision for the payment of all the liabilities of the Club, dispose of
all of the assets of the Club to an organization or organizations organized
and operated exclusively for educational or scientific purposes as shall
at the time be qualified as an exempt organization or organizations under
section 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding
provisions of any future United States Internal Revenue Law), as the members
shall determine. Any such assets not so disposed of shall, upon final dissolution,
escheat to the State of Indiana, for exclusively public purposes.
