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adopted February 28, 1980
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amended September 5, 1984 and April 30, 1992, October 1993, and February 2,
2002
PREAMBLE.
The purpose of the Indiana University Linguistics Club is to promote interest
and communication in linguistics and related fields. It aims to foster
cohesiveness in the greater IU linguistics community by providing opportunities
for academic, social, and professional development and interaction.
The purpose of this organization is exclusively educational within the
meaning of section 501 (c) (3) of the Internal Revenue Code of 1954 (or
the corresponding provisions of any future United States Internal Revenue
Law).
Article I. Name.
The name of this organization shall be the Indiana University Linguistics
Club.
Article II. Membership.
Membership shall be open to students and faculty at Indiana University
and other interested parties, upon payment of dues to be determined by
the executive committee (based on membership for one academic year).
Such persons shall have voting rights within the Club and shall receive
notification of all of the Club’s activities. They shall also be eligible
to receive reduced rates on any of the Club’s publications, where such
rates are available, and any other such benefits as the Club is able to
provide.
Article III. Officers.
The Executive Committee shall be comprised of Elected and Appointed Officers.
Elected Officers shall be a President, a Vice-President, a Secretary,
a Library Coordinator, a Student-Faculty Liaison, and an Activities Coordinator.
They shall serve for a period of one (1) calendar year which shall
begin immediately following the regular annual election. Provisions for
the election are set forth in article VII. Only members enrolled as students
at IU are eligible to serve as officers. No elected officer shall receive
remuneration for their duties as officer. No individual may hold more than
one elected position. Elected Officers are responsible for all club operations aside from those delegated to
Appointed Officers.
Appointed Officers shall be a Managing Editor and / or Business Manager,
a Treasurer, and a Webmaster. These positions shall be appointed by the
executive committee by October 1st according to the established criteria.
Appointed Officers shall receive remuneration for their duties. An individual
may serve in an elected position and in one or more appointed positions
if deemed appropriate by the executive committee. Appointed Officers are
primarily responsible for the smooth operations of IULC Publications, IULC
finances, and the IULC webpages.
Article IV. Executive Committee.
The Executive Committee shall hold regular meetings to conduct the Club’s
business (no fewer than 3 meetings per Fall or Winter semester). Meetings
may be task-directed in which case only responsible executive members are
required to attend. At executive committee meetings only members of the
Executive Committee shall have voting rights. In case of questions concerning
the proper conduct of meetings, Roberts Rules of Order (revised) shall
be adhered to.
Article V. Open Meetings.
Regular open meetings of the Club may be scheduled by the Executive Committee
as they see fit. Announcement of these meetings shall be made by mail to
all Full Members a reasonable amount of time before the time of the meeting.
Special meetings shall be scheduled by the Executive Committee under
the following conditions:
1. Petition by a number of Club Members no fewer than the number
of Executive Committee members.
2. Need (see preamble) recognized by the Executive Committee.
3. As specified by Article XI, section 6.
At all open meetings a quorum shall be a number equal to twice the number
of members of the Executive Committee. In case of question concerning the
proper conduct of meetings, Roberts Rules of Order (revised) shall
be adhered to. Questions at meetings shall be decided by a simple majority
except in the case of Constitutional Amendments.
Article VI. Constitutional Amendment.
Amendment to the Constitution may take place only at meetings for which
there has been prior announcement concerning the proposed amendment, or by anonymous ballot (physical or virtual) sent to all
members. Adoption of an amendment shall be by unanimous vote of Officers
or a 2/3 affirmative vote of those members present and voting at an open
meeting or ballot.
Article VII. Election of Officers.
The election of officers shall be held at the beginning of the spring semester.
Nominations shall be made at an open meeting and/or by anonymous ballot
(physical or virtual) available to all members. Ballots shall be collected,
and counted by individuals designated by the Executive Committee. In the
event of a vacancy in one of the offices, the vacant office shall be filled
as soon as possible by a method deemed appropriate by the Executive Committee.
Article VIII. Duties of Officers.
The President shall preside at all Club Meetings and at all meetings
of the Executive Committee, shall coordinate the activities of the Club,
and shall represent the Club before any organization inside or outside
this University. In any case where s/he is called upon to express the opinion
of the membership of the Club, s/he shall, where time permits, consult
with the other members of the Executive Committee.
The Vice-President shall assist the President and other members
of the Executive Committee in carrying out their duties, and shall preside
at meetings in the absence of the President.
The Secretary shall keep and distribute to the Officers electronically
or by mail the minutes of Club meetings and Executive Committee meetings,
and shall provide for the printing and distribution of announcements of
Club activities.
The Treasurer shall have the responsibility to receive and disburse
Club funds according to SOA regulations and to make regular financial reports
to the membership, though decisions on major expenditures shall originate
in the Executive Committee.
The Library Coordinator shall be responsible for monitoring the
department library's collection, including labeling and stamping new IULC
publications and acquisitions as well as seeing that all materials are
properly shelved.
The Student-Faculty Liaison shall attend and/or read the minutes
of faculty meetings open to students and report back to the Executive Officers
and student membership on any matters of interest. S/he shall represent
the viewpoint of the Club members to the faculty and where appropriate,
to the deans.
The Activities Coordinator shall organize activities conducive
to attaining a social environment appropriate for the goals of the Linguistics
Club.
The Managing Editor shall handle all correspondence with authors
and reviewers pertaining to submitted manuscripts as well as participate
in decisions regarding publication and advertising.
The Business Manager shall be responsible for all aspects of
the publication process, including hiring workers, coordinating the work,
ordering supplies, etc.
The Webmaster will be responsible for updating all IULC webpages
as per the needs of the club.
Article IX. Advisor.
The membership shall be consulted at an open meeting when it becomes necessary
to choose a new advisor for the Club.
Article X. Financial Aid and Discounts.
Financial aid and discounts shall be granted to Club members for such purposes
and according to such policies as shall be laid down from time to time
by the Executive Committee, depending on the availability of funds.
Only enrolled IU students will be eligible for financial aid.
Article XI. Grievance Procedure.
1. Any member of the IULC may request the formation of a committee to review a decision of the executive committee by submitting a letter
stating
their grievance to the executive committee within a reasonable amount of time after the decision in question is made.
2. Upon receipt of such a letter, the officers shall initiate the formation
of a review committee.
3. The review committee will have three members, selected from the
voting membership of the IULC. One member shall be chosen by the executive
committee, by unanimous vote with no abstentions. One member shall be chosen by the person or persons filing the grievance. The two people
thus chosen shall choose the third member of the review committee.
4. The review committee shall decide whether the complaint has substance and whether further action is required.
5. If the review committee decides that no further action is required,
then the decision of the officers stands.
6. If the review committee decides that further action is required,
it shall recommend to the executive committee that it revise its decision. If
such
revision is not forthcoming, it shall call a meeting of the full voting membership.
7. At the open meeting the parties shall explain and justify their
positions and members present shall vote on what action to take.
Article XII. Dissolution.
Upon the dissolution of the Club, the Members shall, after paying or making
provision for the payment of all the liabilities of the Club, dispose of
all of the assets of the Club to an organization or organizations organized
and operated exclusively for educational or scientific purposes as shall
at the time be qualified as an exempt organization or organizations under
section 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding
provisions of any future United States Internal Revenue Law), as the members
shall determine. Any such assets not so disposed of shall, upon final dissolution,
escheat to the State of Indiana, for exclusively public purposes.
