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Constitution and Bylaws

Below you will find the official constitution and bylaws for IUSPA.  You can view each of the individual items of the constitution by clicking on the "plus" (+) signs under each article or section.  Both the constitution and bylaws are available in Microsoft Word and Adobe PDF document formats.  If you need to access the latest version of Adobe Reader, visit http://get.adobe.com/reader.

Indiana University Student Personnel Association Constitution
(Revised September 2013)

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Preamble
The Indiana University Student Personnel Association shall be an organization for all graduate students or alumni of graduate programs at Indiana University interested in higher education and student affairs. The organization shall serve as the official graduate student assembly for all students in the Higher Education and Student Affairs (HESA) program. The aims and purposes of the organization shall be consistent with the philosophy of student development. The organization shall provide an educational, professional, and social base and shall encourage and enhance all facets of individual professional growth and development and advocate on behalf of the organization's members.
Article I. Name
The name of the organization shall be the Indiana University Student Personnel Association, hereinafter referred to as IUSPA. The organization will be officially recognized by Indiana University as the Student Personnel Association at Indiana University (in order to comply with University regulations regarding student organization naming).
Article II. Membership
Section 1. Full Member
All Indiana University graduate students interested in the field of student affairs, who have paid dues established in Article 1, Section 3 of the IUSPA Bylaws, shall be considered a Full Member.
Section 2. Honorary Member
All tenure track and non-tenure track faculty of the department of Higher Education and Student Affairs shall be considered Honorary members.
Section 3. Alumni Member
All alumni of graduate programs at Indiana University who previously held full membership status.
Article III. Executive Board
Section 1. Voting Members
The IUSPA Executive Board voting members shall be comprised of the President, Vice President, Treasurer, Secretary, Director of Membership Relations, Director of Programming, Directors of Outreach, Director of Professional Development, Graduate and Professional Student Organization (GPSO) Representative, the most recently appointed IUSPA Journal Co-editor, and the Webmaster.
Section 2. Terms of Office
IUSPA Executive Board voting members will be elected in the fall, with the exception of the Journal Co-editor and the Webmaster who are appointed in the fall. All members of the Executive Board will assume office following a transition meeting with the outgoing executive board, which is to be held no later than the last fall general assembly meeting. All elected Executive Board members shall serve a term of one (1) year. The Journal Co-editors will serve a term of one and a half years.
Section 3. Eligibility
All Executive Board members must be Full Members in good standing, in accordance with Article II, Section 1 of the IUSPA Constitution, for the length of their term
Section 4. Advisory Members
A full-time, adjunct, or clinical faculty member of the department of Higher Education and Student Affairs (HESA) shall be appointed by the HESA department chair to serve as the official IUSPA advisor. This individual will serve on the Executive Board in an advisory, non-voting capacity.
Article IV. Duties and Responsibilities of the Executive Board
Section 1. President
• Attend, oversee, and coordinate all activities of IUSPA, including all Executive Board and General Assembly meetings
• Create ad hoc committees and appoint committee chairs to further the business of IUSPA
• Serve as a student representative to HESA faculty
Section 2. Vice President
• Assume all duties and responsibilities of the President should the President be unable to perform his/her designated duties
• Coordinate the IUSPA Executive Board elections and transitions each fall
• Plan, coordinate, and execute all aspects of the HESA Hooding ceremony in May
Section 3. Treasurer
• Responsible for all budgetary aspects of IUSPA, including: operating budget, fundraising efforts, funds allocation, and membership dues collection
Section 4. Secretary
• Coordinate efforts to notify membership of upcoming activities and distribute General Assembly minutes to members
• Keep official records of all Executive Board and General Assembly minutes, as well as the official IUSPA membership list
• Write and publish the IUSPA newsletter, serve as the IUSPA Historian, and keep official records of all IUSPA activities, meetings, and correspondence
• Appoint cohort member or assume responsibility of managing social media interactions related to upcoming events and advertisement
Section 5. Director of Membership Relations
• Serve as a liaison between new, returning, and alumni members of IUSPA
• Advise and implement the orientation (HESOL) and peer mentor (Buddies) programs in conjunction with the appropriate officer of IUPUISPA
• Plan the end-of-year alumni sendoff for 2nd year HESA students
• Contact all potential members regarding membership each fall
• Work with the Director of Programming to plan and execute programming geared toward orientating students to their new environment at the beginning of each academic year
• Update alumni list and information on IUSPA website
Section 6. Director of Programming
• Organize programs that facilitate social opportunities for the General membership
• Assist with social and community service aspects of major IUSPA events (Hooding, Orientation, and Outreach)
Section 7. Directors of Outreach
• Coordinate and oversee all aspects of the Outreach Program, including subcommittee work and budget management
• Assist the HESA Master’s program in the coordination of admissions and recruitment activities for Outreach weekends
• Coordinate and execute the Second-Year Send Off for graduates
Section 8. Director of Professional Development
• Coordinate all professional development activities of IUSPA
• Compile professional development information and distribute to members through IUSPA publications and the IUSPA website
• Facilitate attendance of members at regional and national conferences
Section 9. Graduate and Professional Student Organization (GPSO) Representative
• Serve as the official liaison between the GPSO and IUSPA
• Attend all GPSO General Assembly meetings an serve on at least one of the GPSO committees
• Encourage all IUSPA members to attend GPSO events/activities and serve on GPSO committees
Section 10. Journal Co-Editor
• Oversee the design, production, and distribution of the IUSPA journal
• Facilitate IUSPA Journal review board selection process and solicit IUSPA Journal submissions
• Coordinate the selection and training of the Co-Editor during their first full year
Section 11. Webmaster
• Oversee design, implementation, and maintenance of the IUSPA website
• In collaboration with the respective Executive Board members, coordinate online voting and HESA Outreach registration systems
• Deliver information on current events and important announcements relevant to HESA and IUSPA
Article V. Meetings
Section 1. Frequency
The President shall have the power to call regular and special meetings for the Executive Board, Standing Committees, and the General Membership. There shall be a minimum of two Executive Board Meetings each semester, which are open only to members of the Executive Board, the advisor of IUSPA, and special guests. There shall be a minimum of two (2) General Assembly Meetings open to all Full Members. The Executive Board may invite people who are not members of the organization to attend the meetings in special circumstances.
Section 2. Parliamentary Authority
The most recent edition of Robert's Rules of Order shall govern all meetings and special sessions of IUSPA when the President of IUSPA deems that they are applicable and that they are not inconsistent with the IUSPA Constitution and Bylaws.
Article VI. Ratification of Constitutional Amendments
Section 1. Voting Eligibility
All Full Members, as stated in Article II, Section 1 of the Constitution, are eligible to vote on amendments to the constitution.
Section 2. Procedure
All Full Members may propose an amendment to the Constitution. Notification of proposed amendments must be made public to all Full Members a minimum of two weeks prior to voting on the proposed amendment. Amendments must have a two-thirds majority vote of all Full Members who are present at amendment proceedings in order to pass. Absentee votes may be cast by a designee of the absent Full Member, if notification is given in writing to the President at least two days before Amendment proceedings. Amendments shall become effective immediately after passage.
Article VII. University Compliance
Section 1. Statement of University Compliance
This organization shall comply with all Indiana University regulations, and local, state, and federal laws.
Section 2. Anti-Hazing Policy
Hazing is strictly prohibited. Hazing shall be defined as any conduct which subjects another person, whether physically, mentally, emotionally, or psychologically, to anything that may abuse, degrade, or intimidate the person as a condition of association with a group or organization, regardless of the person's consent or lack of consent.
Section 3. Personal Gain Clause
This organization, if raising funds, shall ethically raise and distribute profits from organizational functions to either the organization or to members who provide a service that directly benefits the organization. Individual members may not receive compensation directly from for profit companies if acting as a representative of a student organization.

 

Indiana University Student Personnel Association Bylaws
(Revised September 2013)

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Article I: Membership
Section 1. Full Member's Rights
All Full members shall have the right to attend and vote at all General meetings, serve on all IUSPA committees, attend all IUSPA programs and activities, place themselves in contention for elected office, and receive the IUSPA Journal annually.
Section 2. Honorary Member's Rights
All Honorary members shall have the right to attend all IUSPA programs and activities and receive access to the annual IUSPA Journal.
Section 3. Alumni Member’s Rights
All Alumni members shall have the right to attend all invited IUSPA programs and activities. Furthermore, Alumni members’ shall have access to the annual IUSPA Journal.
Section 4. Dues
Full members shall pay a one-time membership fee to be established by the Executive Board and communicated no less than one (1) month prior to the first general body meeting. Dues shall be paid during the first semester of membership.
Article II: Election of Officers
Section 1. Time
The Executive Board offices for election during the fall semester shall be the President, Vice President, Secretary, Treasurer, Director of Programming, Director of Outreach, Director of Membership Relations, GPSO Representative and Director of Professional Development.
Section 2. Procedure
The fall semester election timeline and procedures will be established by the Executive Board, no later than the first general assembly meeting. The timeline and procedures should be clearly advertised to all full members. Any full member may nominate another full member for office and Full members may nominate themselves for an office. Those eligible to vote are members in good standing in accordance with Article II, Section 1 of the Constitution. Votes will be cast by secret ballot and counted by the President, Vice-President and Advisor.
Section 3. Resignations
All resignations from the Executive Board shall be presented to the President of IUSPA in writing. In the event of the President's resignation, the letter of resignation shall be given to the Vice President. The resignation shall be effective only after the Executive Board has recognized the resignation by a two-thirds majority vote. The vote on resignation shall occur no later than ten (10) days after the letter of resignation has been received by the properly designated board member.
Section 4. Vacancies
Vacancies for all offices will be filled through Executive Board appointment.
Article III: Budget Policy
Section 1.
All budget proposals will be due to the Treasurer at least two weeks prior to the date of the event for which funds are being requested. Emergency requests can be approved at the discretion of the board if the proposal is time sensitive.
Section 2.
The Treasurer shall present any budget proposals to the executive board in a meeting or via email and respond to the proposal if any clarification or adjustments are necessary. The Executive Board will vote upon the proposal in person or electronically within three business days of receiving the proposal. Approval will require a two-thirds majority vote by the Executive Board.
Section 3.
The requesting individuals/committees will have the opportunity to address any concerns or adjustments proposed by the board prior to voting.
Section 4.
The Treasurer shall present any passed budgetary proposals to the entire General Assembly at the next occurring meeting.
Article IV: Amendments
Section 1. Procedure
All Full members, as stated in Article II, Section 1 of the Constitution, may propose an amendment to these Bylaws. Notification of proposed amendment must be made public to all those eligible to vote a minimum of two weeks prior to voting on the proposed amendment. Amendments must have a two-thirds majority vote of all those eligible and present to vote at amendment proceedings. Absentee votes may be cast by a designee of the absent Full member if notification is given in writing to the President, at least two days before Amendment proceedings. The proposed amendment shall become effective immediately after passage.
Section 2. Voting Eligibility
All Full members of IUSPA, as stated in Article II, Section 1 of the Constitution, are eligible to vote on amendments to the Bylaws.
Article V: Ratification
Section 1. Voting Eligibility
All Full members, as stated in Article II, Section 1 of the Constitution, are eligible to vote on ratification of the Bylaws of the IUSPA Constitution.
Section 2. Procedures
The proposed bylaws shall be made available to the membership a minimum of two weeks prior to voting. Discussion of and voting on the proposed bylaws shall take place at a ratification meeting. The ratification meeting shall be announced two (2) weeks prior to the meeting.
Section 3. Passage
Ratification will require a two-thirds majority vote of all those present at ratification proceedings. Absentee votes may be cast by a designee of the absent Full member if notification is given in writing to the President, at least two days before ratification proceedings.
Section 4. Effective Date
The newly ratified IUSPA Constitution Bylaws shall be effective immediately following ratification proceeding.